Please note - Swinburne University of Technology

Student Administration Office via their
Head of School within six weeks of the date
of the report request. Fees for such reports 12.1
shall be determined from time to time by
the Vice-Chancellor.
10.6.2 Examination Scripts
Within 30 days of the publication of the
final result for a subject, any student may
view their examination script and marks for
each question by applying to the
appropriate School or Divisional office or
convener as appropriate. After this time
normal Freedom of Information (FOI)
requirements will apply.
10.7 Amendment to results
Any amendment to an examination result
(whether finalising a deferred result or altering a
published result) which is submitted within two
months of publication of the original result, may
be approved by the Pro Vice-Chancellor of the
awarding Division as Chair of the Divisional Board.
A Result Amendment form shall then be
forwarded, via the Divisional Manager to the
Divisional Board which shall note the reasons for
the amendment. The Divisional office will action
the amendment and forward the Result
Amendment form to Student Administration for
publication.
10.8 Late submission for amendment of results
Where a Result Amendment, other than finalising
a result for which an extension of time to
complete has been granted under section 10.3.3
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or 10.4, is submitted more than two months after
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$ publication of the original results, the alteration
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must be approved by the awarding Divisional
5
Board before the Result Amendment form is
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forwarded via the Divisional Manager and the
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Divisional office to Student Administration for
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publication.
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11. Special consideration
bl 5 11.1 A student whose work during the academic year
or whose performance in an examination or other 12.2
assessment has been affected by illness or other
serious cause may apply on the appropriate
application form to the Divisional office for special 12.3
consideration by the subject panel concerned.
11.2 Applications should be lodged at the appropriate
Divisional office either immediatelv followina the
occurrence, or not later than midday on theihird 12.4
working day after the day of the examination or
assessment deadline. An application for spec~al
considerat~on must be supported by appropriate
evidence, such as a medical certificate or letter 12.5
from a student counsellor, etc. Such evidence may
be submitted by a student to the relevant
Divisional office separately from the application
form itself, as long as it is received not later than
five working days from the date of the occurrence, 12.6
or followinq the day of the examination, or
assessmenfdeadline. No application will be
considered after the publication of results.
12. Special examinations
A special examination is not automatic but may
be granted by the Chief Examiner under the
following circumstances.
12.1 .I Where a student is absent from the
whole or part of an examination due to
illness or other misadventure application
for a special examination must be
lodged at the appropriate Divisionall
School Office not later than midday of
the third working day after the day of
the examination. This application must
be made on the Special Examinations
Form which must be signed by either a
medical practitioner; a Counsellor from
Student and Educational Services,
Swinburne University; or other person of
authority as deemed appropriate to the
situation which has occurred. Later
receipt of supporting documentation
may be the negotiated between the
student and the Division.
12.1.2. Where a student enrolled for an
undergraduate qualification has
obtained a pass category in all subjects
except one and has made a genuine
attempt, presented for and failed that
subject in the final semester, or where a
student has made a genuine attempt
and failed, in the penultimate semester,
a subject which was not again available
in the final semester, the student may
apply for a special examination.
Applications under this clause must be
lodged at the Student Administration
Office not later than midday of the fifth
working day after the day of the
publication of the results of the subject
in the final semester.
12.1.3 A genuine attempt must include
fulfilment of all assessment
requirements for the subject.
A special examination may be granted by a
Divisional Board to a student who is enrolled on a
'single subject' basis.
Except in the case of late applications, in the event
of a special exam being granted, students must be
notified within five working days in advance of the
sitting date.
The Division will arrange the timetable for special
examinations. In general, however, special
examinations will be held no later than the second
teaching week of the subsequent semester.
Special examinations granted in accordance with
section 12.1 must be notified to Divisional Board at
its first meeting after the granting of the special
examinations and the student and Subject
Convener advised.
In the event that a special examination is not
granted, the student, the Convener and the Head
of School must be promptly informed. If the
recommendation of the Head of School is not
agrekd to by the Chief Examiner, the Head of
School must be consulted.