Please note - Swinburne University of Technology

7.4 Examination discipline
7.4.1 When an apparent irregularity or act of
misconduct is observed in an examination
room, the student will be informed
immediately by the Examination Supervisor
that the Examination Supervisor believes
the student is in breach of the examination
procedures. The student will be permitted
to finish the examination paper.
Immediately the alleged breach is
discovered the Examinations Officer will
report the circumstances to the Chief
Examiner, the Subject Convener and the
Heads of the appropriate Schools.
7.4.2 If the alleged irregularity involves the use of
unauthorised material the Examination
Supervisor will take possession of such
material. The material will be retained by
the Academic Registrar until such time as
an investigation or appeal (as set out
below) is completed.
7.4.3 The Chief Examiner will assess whether or
not there is prima facie evidence to suggest
there has been an irregularity. If it is the
belief of the Chief Examiner that there may
have been an irregularity a meeting of the
Examination Conduct Committee will be
convened to investigate the matter.
7.5 Notice of meeting
7.5.1 The student(s) concerned must, within
three working days of the Chief Examiner's
decision to convene a meeting of the
Examination Conduct Committee, be
notified by the Examinations Officer of the
meeting.
7.5.2 This notification will be in the form of a
prepared statement into which the
Examinations Officer inserts the relevant
details for each student.
The notice must contain the following:
the date, time and venue of the
examination at which the alleged breach
occurred;
the subject code and name of the
examination;
the student's name and ID number;
the nature of the alleged breach;
the date and time of the Examination
Conduct Committee meeting;
a description of where the student may
get assistance in terms of preparing their
case, including the name and telephone
number of the Student Union Advocate;
a description of how the student may
respond to the allegation;
information to the student that s/he has
five working days from the date of the
notice of the alleged breach to respond;
informs the student that s/he may present
any evidence or call such others relevant
to the case which s/he may present to the
committee.
7.5.3 The meeting will be held as expeditiously
as possible but not later than five working
days from the date of the notice.
7.6 Examination Conduct Committee
7.6.1 The Examination Conduct Committee shall
consist of:
a) the Head of the awarding Division
(Chair), or nominee
b) the Head of the School;
c) the Subject Convener;
d) the President of the Student Union, or
nominee.The Examinations Officer (or
other nominee of the Registrar) will be
present at the meeting to act as
Secretary and record the decisions.
The student concerned may be
represented by an advocate, both of
whom may address the Committee and
provide such information or call such
othersas the Committee may agree. The
advocate may not be a member of the
Committee.
7.6.2 Powers of the Examinations Conduct
Committee
If the Committee as convened according to
sections 7.6 and 7.6.1 is of the view by a
majority vote that an irregularity has
occurred, the Committee may, taking into
account the seriousness of the occurrence
and circumstances, decide:
a) to take no action;
b) to reprimand the student;
c) that particular questions in the
examination paper be not marked;
d) that the examination paper be
cancelled;
e) that the paper for the examination in
question be not marked and a fail result
be recorded;
f) to suspend the student from the
University for a period of time (up to
two semesters);
g) that the student be suspended from
further study from the course for a
maximum of two years;
h) that the student be excluded from
further study in the course. Such
students wishing to re-enter, may apply
for re-admission to the course after a
minimum of two years; or,
i) to recommend to the Vice-Chancellor
that the student be excluded from
further study in the University. Such
students wishing to re-enter, may apply
for re-admission to the university after
the period of exclusion.