Please note - Swinburne University of Technology

A withdrawal made after the dates set out above will result in
a fail being recorded on the student's academic record (the
symbol NWD -failure because of late withdrawal -will
appear).
A student who believes that the failing result NWD should not
be recorded must obtain the specific approval of the Pro Vice-
Chancellor of the division concerned, and the Academic
Registrar.
Circumstances supporting the application must be set out on
the Amendment to Enrotmentform on which the approval for
the withdrawal is sought. A late fee of $10.00 per subject may
be imposed.
If, as a consequence of withdrawing from a subject or subjects,
a student changes from full-time to part-time status, a refund
of a portion of the general service fee will be made only if the
withdrawal is made prior to 31 March 1995 for semester one,
or for semester two, prior to 31 August 1995.
HECS liability
Students who withdraw from subjects or total enrolment after
31 March 1995 for subjects concluding at the end of the first
semester or after 31 August 1995 for subjects concluding at
the end of the second semester will still incur a HECS liability
for that semester.
Students who withdraw from a full year subject after 31 March
1995 will still incur a HECS liability for semester 1. Students
who withdraw from a full year subject after 31 August 1995
will incur a HECS liability for two semesters.
Adding subjects
No subject may be added to a student's enrolment without the
approval of both the teaching and the awarding schools.
Students should be aware that some divisions have restrictions
on the period during which subjects can be added.
Notwithstanding any divisional rules, after 31 March 1995 (for
subjects concluding at the end of the first semester) or 31
August 1995 (for subjects concluding at the end of the second
semester) an amendment will be permitted only where special
circumstances exist and the approval of the Pro Vice-
Chancellor of the division concerned and the Academic
Registrar has been given. A fee of $1 0.00 per subject will be
charged. Students not enrolled in a subject during the
examination period must seek approval of the division
concerned. A fee of $50.00 per additional subject added will
be charged.
Students should note that the addition of subjects may result in
a change from part-time to full-time status. In such
circumstances the amendment will only be recorded when an
amount of money being the difference between the part-time
and full-time general service fee paid has been paid. It is the
responsibility of students to ensure that they are aware of any
additional fees required and to arrange for their payment at
the Cashier's Office.
Leave of absence
Students who have enrolled in a course and who wish to apply
for a period of leave of absence may do so in writing
addressed to the Divisional Manager of the appropriate
division. The application should clearly indicate the
circumstances on which the request is based and the length of
time for which leave is sought.
Each application is considered within the division concerned
under any specific division rules relating to leave of absence.
Students who have been granted leave of absence will be
notified in writing by the division concerned. Enrolment for all
subjects for the duration of the leave will be cancelled.
Students who have been granted leave of absence will be
eligible for a refund of their 1995 General Service Fee only if
their application is received prior to 31 March 1995 for
semester one or 31 August 1995 for semester two. Students
must also attach copy of their enrolment receipt and ID card
with their application. Refunds cannot be processed without a
copy of the receipt and ID card.
Amendments to personal
details
A student who changes his or her name, address or place of
employment should complete an Amendment to Personal
Details form which is available from the Student Administration
Office or the Divisional Office.
Students recording a change of name will be required to
produce legal documentary evidence (e.g. marriage certificate,
statutory declaration, deed poll certificate) in addition to
completing an Amendment to Personal Details form.
Semester address for
correspondence
Throughout the year information regarding HECS, examination
results and other special notices are sent to students.
Students must ~rovide a correct address otherwise thev mav
jeopardise the6 chances of meeting deadlines and obs&ving
other special requirements.
If a student changes an address an Amendment to Personal
Details form must be completed and lodged immediately at the
Divisional Office.
Identity cards
When on campus, all enrolled students are required to carry,
and to produce on request of a member of staff, the
photographic identity card issued to them.
The card, which has a maximum life of four years, must be
presented for updatehalidation for the forthcoming year on reenrolment.
The card includes the authorisation for borrowing from the
Swinburne Library.
A student who loses an identity card should notify the library
as soon as the loss is detected. Cardholders are, under library
rules, responsible for any transaction made on the card up to
the time of notification of the loss. A replacement card will be
issued for a fee of $ 10.00.
No refund of the general service fee will be made unless the
identity card is returned to the Divisional Office with the notice
withdrawal from a course.