student record system sits:version 8.2.1 guide - Swansea University

USING THE (SCJ) STUDENT COURSE JOIN SCREEN
Once a student has registered at Swansea, the student can join a course. When the student joins a course a
Student Course Join (SCJ) record is created. A student can join more than one course at a time or consecutively.
A student only joins a course when starting it; there is no need to re-join each year. All data entry is input to SCJ to
maintain the records. From this screen you can see an accurate view of the Start, End and Expected End dates.
• Enter SCJ to the Select Menu Option field. Press Tab
Take a look at some of the information presented in this window:
• Student Join Status refers to the Status on the Student on the Course eg
C = Current, CC = Completed Course, W = Withdrawn
• Course Group identifies course degree group types
eg UGID = UG Initial Degree, PGCE = PG Certificate of Education
• Blk/Occ having joined a course, a student must enrol on course
block/occurrence; no one can enrol on a course block/occurrence unless
they have joined the course.
Block (CBK) is a period of a course, which enables a student’s progression
from one year of the course to another to be maintained and managed. A block defines the unit of enrolment / reenrolment
for a student and is the period over which fees are charged. Course Blocks may also have several
"runs" or occurrences in an academic year i.e. they may be repeated. The "runs" can have different locations, and
dates.
Course Block Occurrence (CBO) record e.g. BA Business Studies Year 1 Block A, makes a course block
available within an academic year. Multiple "runs" are permitted by allowing occurrences to have different letters,
(A,B). This can be used, for example, where a course runs on several sites or has two entry cohorts each year.
SCHEME CODE STRUCTURE
The structure for a modular SRS course is built as follows, with a typical example below:
Characters 1 &2 3 4 5 6 7
Translation Scheme Honours/Non Faculty Duration Special Year Year out
nomenclature Honours
at Swansea
Example BA H A 3 F S
BENE3XX = BEng (Ordinary) - Faculty of Eng.(no special year)
BEHE4XS = BEng (Honours) incorporating Level S -Faculty of Eng.
LLHB3XX = LLB (Honours) - Faculty of Bus., Econ and Law (no special year)
COURSE DATES ON SCJ
All the dates recorded on this screen refer to the course.
• Start date refers to the Date the student starts the course
• End date refers to the Date the student completes the course
• Expected end date refers to the Date the student is due to complete the course.
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