student record system sits:version 8.2.1 guide - Swansea University
student record system sits:version 8.2.1 guide - Swansea University
student record system sits:version 8.2.1 guide - Swansea University
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• Use the drop down box in the top right hand pane to reselect an<br />
address type eg Holiday Address (HOL)<br />
• From this window you can Add, Edit or Copy addresses<br />
• Report fields as shown in the diagram allows you to browse or update<br />
<strong>student</strong> personal fields data such as Nationality, Disability etc in the one<br />
window<br />
• Bank details provides access to bank details for individual <strong>student</strong>s, this screen displays the Bank account and<br />
Sort details. Student Finance details are managed in the <strong>University</strong> QL finance <strong>system</strong>.<br />
Scroll up/down the STU screen to view the other data within the Student <strong>record</strong> screen such as Sponsor,<br />
Home/Overseas indicator, LEA Local Education Authority, Ethnic Origin, Car Registration etc.<br />
Take a look at further information linked to this <strong>student</strong> <strong>record</strong> by clicking on the Other drop down<br />
menu options to open the drop down list (or press Alt & O to open the menu, use the arrow keys to<br />
choose an option and press Return). For example:<br />
From the Other menu<br />
• Choose Join course to open the Student Course Join (SCJ) window, you can see the<br />
links between the Student <strong>record</strong> and the Course <strong>record</strong>.<br />
Again choose the Other menu<br />
• Choose Enrolment to open the Student Enrolment (SCE) window.<br />
• Use the Page up/Page down keys to travel through the Academic years and Course<br />
Blocks<br />
IDENTIFY STUDENTS BY STUDENT CODE OR SURNAME IN STU<br />
<strong>Swansea</strong>’s <strong>student</strong> <strong>record</strong> <strong>system</strong> provides <strong>student</strong> information ever since 1995. Each <strong>student</strong> has an individual<br />
<strong>student</strong> code eg 123456, but if you were to run a search by <strong>student</strong> Surname or Surname and Forenames you would<br />
probably be presented with many matches.<br />
1. Search for a <strong>student</strong> by Student Number by inserting the code into the Student no. field and pressing F5 or Ctrl<br />
& R to retrieve the <strong>record</strong>.<br />
2. Search for a <strong>student</strong> by Surname or Surname and Forenames by inserting the information into the correct fields<br />
and pressing F5 or Crtl & R to retrieve the <strong>record</strong>/s. If you are presented with more than one match eg 1 of 12,<br />
scroll through the <strong>record</strong>s using the page down/up keys and when you locate the correct <strong>record</strong> do another F5 or<br />
Ctrl & R to release the unwanted <strong>record</strong>s and make the correct one unique 1 of 1<br />
3. If you cannot interpret a Student Surname you can do a search using the wildcard symbols. See page 2<br />
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