student record system sits:version 8.2.1 guide - Swansea University

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USING THE (STU) STUDENT DETAIL SCREEN The Student detail (STU) record is created when the student first becomes known to the institution whether as an applicant or as a student. The student is identified by a unique registration number, which is allocated to a student when a record is created. This particular screen is common to MAS, SRS and CAMS components. It purely refers to student personal data with no reference to academic details. IDENTIFYING INDIVIDUAL STUDENTS • Enter STU in the Select Menu Option box. • Press Tab to open the Full Student Record window (STU) When searching for an individual student record, you can either use the Student no, the Surname or the Surname and Forenames fields. With the STU window open: Enter the Student Number in the Student no field. • Press Ctrl & R or F5 to retrieve the record. See similar information to that in the diagram below when you have completed your search. • It is important to check the Status fields in all screens, in this particular screen the Status in each field refers to 1. App status = Status of the student as an applicant. 2. Stu status = Status of the student at the university 3. Ex. Status = Status of the student as an ex-student (Alumni) The STU menu now contains 1 of 1 Full Student Details, take a look at the Image Buttons for Accommodation (Home & Contact), Report fields & Bank details in the centre of the STU screen as seen in the diagram. ADDRESSES • Student addresses are stored to keep a track of the student‘s Home, Contact and Extra Addresses such as year abroad, or perhaps even a designated address to which a student would like a Degree Certificate forwarded. The Accommodation Office strictly controls the updating of the Accommodation records, if any change is necessary either email, telephone or send a hard copy of the details to the Accommodation Office. Click on either of the Address buttons to view the Student’s Address details. If you find you have selected the wrong address either choose the Cancel button or use the cross in the top right hand corner of the screen to close the window, and try again. The student Home Telephone number, Local Telephone number and Email address is stored along with the address fields. Alternatively, you can do the following: • On the STU menu choose Addresses from the Other menu bar options • Select from the list of Contact, Home, All Student and Extra types of address. • Select Contact Addresses from the list of address types - 4 -
• Use the drop down box in the top right hand pane to reselect an address type eg Holiday Address (HOL) • From this window you can Add, Edit or Copy addresses • Report fields as shown in the diagram allows you to browse or update student personal fields data such as Nationality, Disability etc in the one window • Bank details provides access to bank details for individual students, this screen displays the Bank account and Sort details. Student Finance details are managed in the University QL finance system. Scroll up/down the STU screen to view the other data within the Student record screen such as Sponsor, Home/Overseas indicator, LEA Local Education Authority, Ethnic Origin, Car Registration etc. Take a look at further information linked to this student record by clicking on the Other drop down menu options to open the drop down list (or press Alt & O to open the menu, use the arrow keys to choose an option and press Return). For example: From the Other menu • Choose Join course to open the Student Course Join (SCJ) window, you can see the links between the Student record and the Course record. Again choose the Other menu • Choose Enrolment to open the Student Enrolment (SCE) window. • Use the Page up/Page down keys to travel through the Academic years and Course Blocks IDENTIFY STUDENTS BY STUDENT CODE OR SURNAME IN STU Swansea’s student record system provides student information ever since 1995. Each student has an individual student code eg 123456, but if you were to run a search by student Surname or Surname and Forenames you would probably be presented with many matches. 1. Search for a student by Student Number by inserting the code into the Student no. field and pressing F5 or Ctrl & R to retrieve the record. 2. Search for a student by Surname or Surname and Forenames by inserting the information into the correct fields and pressing F5 or Crtl & R to retrieve the record/s. If you are presented with more than one match eg 1 of 12, scroll through the records using the page down/up keys and when you locate the correct record do another F5 or Ctrl & R to release the unwanted records and make the correct one unique 1 of 1 3. If you cannot interpret a Student Surname you can do a search using the wildcard symbols. See page 2 - 5 -
Page 1 and 2: STUDENT RECORD SYSTEM SITS:VERSION
Page 3 and 4: LOGIN PROCEDURES To login to SITS (
Page 5: PF3 KEY LOCATED ON THE NUMERIC KEY
Page 9 and 10: Take a look at additional data link
Page 11 and 12: USING THE (SPR) STUDENT PROGRAMME R
Page 13: Document Version 12 To help us prov

student record system sits:version 8.2.1 guide - Swansea University

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