student record system sits:version 8.2.1 guide - Swansea University

USING THE (STU) STUDENT DETAIL SCREEN
The Student detail (STU) record is created when the student first becomes known to the institution whether as an
applicant or as a student. The student is identified by a unique registration number, which is allocated to a
student when a record is created. This particular screen is common to MAS, SRS and CAMS components. It
purely refers to student personal data with no reference to academic details.
IDENTIFYING INDIVIDUAL STUDENTS
• Enter STU in the Select Menu Option box.
• Press Tab to open the Full Student Record window (STU)
When searching for an individual student record, you can either use the
Student no, the Surname or the Surname and Forenames fields.
With the STU window open:
Enter the Student Number in the Student no field.
• Press Ctrl & R or F5 to retrieve the record. See similar information to that in the diagram below when you have
completed your search.
• It is important to check the Status fields in all screens, in this
particular screen the Status in each field refers to
1. App status = Status of the student as an applicant.
2. Stu status = Status of the student at the university
3. Ex. Status = Status of the student as an ex-student (Alumni)
The STU menu now contains 1 of 1 Full Student Details, take a
look at the Image Buttons for Accommodation (Home &
Contact), Report fields & Bank details in the centre of the STU
screen as seen in the diagram.
ADDRESSES
• Student addresses are stored to keep a track of the student‘s Home, Contact and Extra Addresses such as year
abroad, or perhaps even a designated address to which a student would like a Degree Certificate forwarded. The
Accommodation Office strictly controls the updating of the Accommodation records, if any change is necessary
either email, telephone or send a hard copy of the details to the Accommodation Office. Click on either of the
Address buttons to view the Student’s Address details. If you find you have selected the wrong address either
choose the Cancel button or use the cross in the top right hand corner of the screen to close the window, and try
again. The student Home Telephone number, Local Telephone number and Email address is stored along
with the address fields.
Alternatively, you can do the following:
• On the STU menu choose Addresses from the Other menu bar options
• Select from the list of Contact, Home, All Student and Extra types of address.
• Select Contact Addresses from the list of address types
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