student record system sits:version 8.2.1 guide - Swansea University

LOGIN PROCEDURES
To login to SITS (Systems In Tuition System, more generally known as Dolphin) you will need a user account
number (8 digit code) and a password (8 digit code). M Dobbs (extension 5715) will arrange your user account
number and a password, on presentation of a signed certificate allowing you to become a system user with specific
user access permissions following any recommended training.
SITS is a Windows based application. To launch the application:
From the Desktop double click on the SITS Live icon to open SITS:VISION – [Logon V7.4.1]
• Enter your User name to the Username box press Tab
• Enter your Password to the Password box
• Press OK to open the SITS Message Notice Board
• Press OK once again to open the SITS Menu System window.
• Your password changes every 30 days but you will be warned in advance.
• Never disclose passwords to user accounts. Do not leave your computer logged on when not in use.
ACCESSING SCREENS AND NAVIGATION
There are a number of ways to move from one screen to another in SITS, some people prefer to use the mouse to
move, whereas others like to use the function keys. Obviously, your user access permissions will dictate what
tables you can access throughout the system.
• The system defaults to UPPERCASE.
• You can either move from one screen to another, by typing the screen short titles (eg CAPS) in the menu
option box and pressing the Tab key, then continue moving using the menu-bar options, or move around by
selecting the relevant icons with the mouse from options menus (you can loose yourself in the system using
this route, if you do not have a good understanding of the system structures).
• An easy way to find a screen without knowing the actual short title is to use the search facility, by typing in a
key word, such as “Student” in the “keyword search box” found at the bottom of the menu screen and then
pressing F2 or Ctrl & D.
• It is necessary for users who intend to update/amend the data (as opposed to browsing the information) to
understand the function keys in greater detail.
• In any window, you can exit the screen by doing Ctrl & D or F4 to Quit or even press the X at the top right hand
corner of each window to close it
• Move between records using the Page up/ Page down keys
• Use the scroll bar to browse all of the fields within a record
• To single out any record, do another Ctrl & R or F5, you will see the record becomes unique 1 of 1
• Select OTHER from the menu bar options to link to additional data windows.
User Help Manuals can be launched by clicking on the HELP button at the far right hand side of the screen.
• Select Keyboard Help from the HELP menu. Select a function from the right hand pane to display the key
command accompanied by a detailed description.
• Select On-Line Manuals, these are divided into product areas as shown in the navigation menu tree displayed
in the left window. Clicking on the plus sign will expand the tree, whilst clicking on the icon or description will open
the document in this window. In addition you can Press Ctrl & F1 from any screen to view the user manuals.
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