student record system sits:version 8.2.1 guide - Swansea University

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LOGIN PROCEDURES .......................................................................................................................1 ACCESSING SCREENS AND NAVIGATION.............................................................................................1 TABLE OF KEYS AND FUNCTIONS.......................................................................................................2 WILDCARD SYMBOLS .......................................................................................................................2 PF3 KEY LOCATED ON THE NUMERIC KEY PAD TO THE RIGHT OF THE KEYBOARD....................................3 HOW TO RUN A NEW SEARCH FROM THE IMMEDIATE TABLE..................................................................3 USING THE TOGGLE FUNCTION .........................................................................................................3 PRINTING .......................................................................................................................................3 EXIT THE SYSTEM............................................................................................................................3 CHANGE YOUR PASSWORD...............................................................................................................3 USING THE (STU) STUDENT DETAIL SCREEN .......................................................................................4 IDENTIFYING INDIVIDUAL STUDENTS ..................................................................................................4 ADDRESSES ...................................................................................................................................4 IDENTIFY STUDENTS BY STUDENT CODE OR SURNAME IN STU ..............................................................5 USING THE (SCJ) STUDENT COURSE JOIN SCREEN ..............................................................................6 SCHEME CODE STRUCTURE..............................................................................................................6 COURSE DATES ON SCJ ...................................................................................................................6 USING THE (SCE) STUDENT COURSE ENROLMENT SCREEN ..................................................................7 TAKE A LOOK AT INDIVIDUAL STUDENT COURSE ENROLMENT DETAILS ...................................................7 SELECT STUDENTS BY ACADEMIC YEAR .............................................................................................7 CHECK THE STUDENT ENROLMENT STATUS........................................................................................8 RUN A GROUP DATA SEARCH: ...........................................................................................................8 USING THE (SPR) STUDENT PROGRAMME ROUTE SCREEN ...................................................................9 SCHEME CODING STRUCTURE ..........................................................................................................9 MODULES.....................................................................................................................................10 MODULE CODE STRUCTURE............................................................................................................10
LOGIN PROCEDURES To login to SITS (Systems In Tuition System, more generally known as Dolphin) you will need a user account number (8 digit code) and a password (8 digit code). M Dobbs (extension 5715) will arrange your user account number and a password, on presentation of a signed certificate allowing you to become a system user with specific user access permissions following any recommended training. SITS is a Windows based application. To launch the application: From the Desktop double click on the SITS Live icon to open SITS:VISION – [Logon V7.4.1] • Enter your User name to the Username box press Tab • Enter your Password to the Password box • Press OK to open the SITS Message Notice Board • Press OK once again to open the SITS Menu System window. • Your password changes every 30 days but you will be warned in advance. • Never disclose passwords to user accounts. Do not leave your computer logged on when not in use. ACCESSING SCREENS AND NAVIGATION There are a number of ways to move from one screen to another in SITS, some people prefer to use the mouse to move, whereas others like to use the function keys. Obviously, your user access permissions will dictate what tables you can access throughout the system. • The system defaults to UPPERCASE. • You can either move from one screen to another, by typing the screen short titles (eg CAPS) in the menu option box and pressing the Tab key, then continue moving using the menu-bar options, or move around by selecting the relevant icons with the mouse from options menus (you can loose yourself in the system using this route, if you do not have a good understanding of the system structures). • An easy way to find a screen without knowing the actual short title is to use the search facility, by typing in a key word, such as “Student” in the “keyword search box” found at the bottom of the menu screen and then pressing F2 or Ctrl & D. • It is necessary for users who intend to update/amend the data (as opposed to browsing the information) to understand the function keys in greater detail. • In any window, you can exit the screen by doing Ctrl & D or F4 to Quit or even press the X at the top right hand corner of each window to close it • Move between records using the Page up/ Page down keys • Use the scroll bar to browse all of the fields within a record • To single out any record, do another Ctrl & R or F5, you will see the record becomes unique 1 of 1 • Select OTHER from the menu bar options to link to additional data windows. User Help Manuals can be launched by clicking on the HELP button at the far right hand side of the screen. • Select Keyboard Help from the HELP menu. Select a function from the right hand pane to display the key command accompanied by a detailed description. • Select On-Line Manuals, these are divided into product areas as shown in the navigation menu tree displayed in the left window. Clicking on the plus sign will expand the tree, whilst clicking on the icon or description will open the document in this window. In addition you can Press Ctrl & F1 from any screen to view the user manuals. - 1 -
Page 1: STUDENT RECORD SYSTEM SITS:VERSION
Page 5 and 6: PF3 KEY LOCATED ON THE NUMERIC KEY
Page 7 and 8: • Use the drop down box in the to
Page 9 and 10: Take a look at additional data link
Page 11 and 12: USING THE (SPR) STUDENT PROGRAMME R
Page 13: Document Version 12 To help us prov

student record system sits:version 8.2.1 guide - Swansea University

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