Nepal Telecom July, 2009

Nepal Telecom 

Nepal Doorsanchar Company Limited 

Tender No. NDCL/17/065-66 

for 

Supply and Delivery 

of 

Self Supporting Aerial Copper Cables 

July, 2009 

Material Management Department Tel. No. : 977 1 4227878 

Central office, Doorsanchar Bhawan Fax No. : 977 1 4227260 

Bhadrakali Plaza P.O. Box No. - 5406 

Kathmandu 

E-mail : ntc.mmd@ntc.net.np 

Nepal 

Website : http://www.ntc.net.np



Table of Content 

SN Section Description Page 

Commercial Specifications 

1 I Important Notice to Bidders (INB) 2 

2 II Invitation for Bids (IFB) 4 

3 III Instructions to Bidders (ITB) 5 

4 IV Conditions of Contract (COC) 17 

5 V Sample Forms 

6 Bid Form (Sample Form No. - 1) 27 

7 Bid Security Form (Sample Form No. - 2) 28 

8 Manufacturer's Authorization Letter (Sample Form No. - 3) 29 

9 Performance Security Form (Sample Form No. - 4) 30 

Schedule of Requirement 

10 VI Schedule of Requirements for Self Supporting Aerial Copper Cables 32 

Adjustment of Unit Price of Copper Cables 

11 VII Adjustment of unit price of copper cables for variation in price of copper 33 

Price Schedule and Quantity Thereof 

12 VIII Price Schedule and Quantity Thereof for Self Supporting Aerial Copper 

Cables 35 

Technical Specifications 

13 IX Chapter – I : General Conditions for Technical Specification 

for Self Supporting Aerial Copper Cables 37 

14 IX Chapter – II : Technical Specifications for Solid Polyethylene Insulated 

Polyethylene Sheathed Self Supporting Aerial Copper Cables 41 

Tables 

15 Table – 1 : Diameter, Resistance and Elongation of the Conductors 48 

16 Table – 2 : Colour Code for Conductor Insulation 49 

17 Table – 3 : Colour Scheme of the Tape or Binder for Identification 50 

18 Table – 4 51 

19 Table – 5 : Drum Colour Code for Nepal Telecom's respective stores 52 

Annexure 

20 Annexure – I Type Test on Polyethylene Insulation and on Completed Cables 53 

21 Annexure – II 54 

22 Annexure – III Format for Supply Record for Self supporting Aerial Copper Cables 56 

23 Annexure – IV Web Dimension (DR – 1/ NT/EP/320) 57 

24 Annexure – V Drum Information (DR – 1/NT/EP/300 58 

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Tender No. NDCL/17/065-66 for Supply and Delivery of Self Supporting Aerial Copper Cables 

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Section I : Important Notice to Bidders (INB) 

All the documents to be submitted by the bidder shall be written in English language. 

Part A 

Bidders are requested to study the tender document carefully. Absence of any of 

the following document will result in the rejection of the Bid. 

(a) A clause by clause comments on Conditions of Contract and Technical Specifications. 

(b) All the pages containing Conditions of Contract and Technical Compliance Statement shall be signed and 

stamped with official seal by the bidder (authorized person). 

(c) Detailed technical description and the performance characteristics of the offered Self Supporting Aerial 

Copper Cables shall be included along with the bid document. 

(d) Supply records of Self Supporting Aerial Copper Cables specified in clause No. – 21 of section III : 

Instructions to Bidders (ITB) and the verification of requirements mentioned in section VI: Schedule of 

Requirements for Self Supporting Aerial Copper Cables. 

(e) Quality Assurance Certificate ISO 9000 and ISO 14000 Series Certificates relating to the manufacturing of 

Self Supporting Aerial Copper Cables or Telecom Copper Cables. 

(f) All the supporting documents submitted as evidence against clauses of the eligibility of the offered products 

shall be "Authentic Document" (i.e. a true copy of certificates on letterhead of the issuing authority duly 

signed, stamped with official seal and dated by the authorized person, with name, designation of the signatory 

in the letter) specially in case of Manufacturer’s experience and field proven-ness of Self Supporting Aerial 

Copper Cables as mentioned in the clause No. – 16.2 of section III : Instructions to Bidders (ITB). 

(g) The LME rate will be fixed as on the thirtieth (30 th ) day from the date of opening of the letter of credit for 

each lot as per clause No. – 7.2 of section IV: Conditions of Contract (COC). 

Part B 

The following documents shall be submitted by the bidders for bid opening 

purpose, without which the bid shall be rejected. 

(a) Bid Form duly signed with date by the authorized person and stamped with official seal as per Sample Form 

No. - 1 “Bid Form” of section V enclosed in the bid document. 

(b) Bid Security furnished in accordance with clause No. – 7 of section III : Instructions to Bidders (ITB) and 

as per Sample Form No. - 2 “Bid Security Form” of section V enclosed in the bid document. 

(c) Price schedule duly signed with date by the authorized person and stamped with official seal in accordance 

with section VIII : Price Schedule and Quantity Thereof for Self Supporting Aerial Copper Cables. 

(d) Manufacturer's Authorization Letter as specified in clause No. – 16.1 of section III : Instructions to 

bidders (ITB). 

(e) In case, the bidder wishes to offer any discount and/ or any goods, services, inland delivery on free of cost 

basis, such letter of discount/ free of cost offer applicable to the main offer shall be attached to the bid 

opening documents. The offered discount will not be considered for evaluation of bid if such letter is not 

attached with bid opening document. The discount shall be proportionately absorbed in the unit price of the 

goods, services and inland delivery at the time of contract and shall remain valid and applicable in all 

subsequent purchases on later dates well within the clause No. – 6 "Warranty" of section IV: Conditions of 

Contract (COC). 

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(f) The unit price of all goods, services and inland delivery including free of cost goods, services and inland 

delivery shall be quoted in section VIII “Price Schedule and Quantity Thereof for Self Supporting 

Aerial Copper Cables”. The bidder shall clearly mention as “Free of Cost” (FOC) in the ‘Total CIF price’ 

and 'Total Inland Delivery price' in their respective column of price schedule. The prices of the free of cost 

goods, services and inland delivery and/ or discount shall be proportionately absorbed in the unit price of 

the goods, services and inland delivery at the time of contract and shall remain valid and applicable in all 

subsequent purchases on later dates well within the clause No. – 6 "Warranty" of section IV: Conditions of 

Contract (COC). 

(g) The Power of attorney and signature specimen of the authorized person in a separate sheet shall be submitted 

along with the Bid. 

Part C 

In order to simplify the process of Bid opening and also to economize the time consumed during the Bid 

opening, the Bidders are required to submit the above documents mentioned in Part -B in a separate sealed 

envelope marked as "DOCUMENT FOR BID OPENING". Otherwise, the bidder shall be fully responsible 

for the probable consequences that may result therein after. 

Important Conditions of Contract (COC) 

Part D 

(a) Bids with deviation, in Delivery period as mentioned in clause No. - 5 of section IV : Conditions of 

Contract shall be rejected. 

(b) Bids with any deviation in Warranty requirements as given in clause No. - 6 of section IV : Conditions of 


(c) Bids with any deviation in Payment Terms as mentioned in clause No - 7 of section IV : Conditions of 


(d) The bid shall be rejected if the bidder fails to comply with Taxes and Duties as per clause No. - 11 of 

section IV : Conditions of Contract. 

(e) Bid with any deviation in the clauses marked with asterisk (*) of section IX : Chapter – II : Technical 

Specifications for Solid Polyethylene Insulated Polyethylene Sheathed Self Supporting Aerial Copper 

Cables shall be rejected. 

Technical Compliance Statement 

Part E 

In order to assist the evaluation process, the bidders shall mention the relevant clause No., page No., 

chapter/section/volume of the offered bid document and/or the brochure and catalogue, wherever 

applicable, for the purpose of verification of their technical compliance statement. 

End of Section I: Important Notice to Bidders (INB) 

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Section II : Invitation for Bids (IFB) 

Date: July 10, 2009 

Tender No. NDCL/17/065-66 

1. The Nepal Telecom (Nepal Doorsanchar Company Limited) invites sealed bids for the Tender No. 

NDCL/17/065-66 for Supply and Delivery of Self Supporting Aerial Copper Cables. 

2. Interested bidders may obtain further information from the office of: 



Material Management Department 

Central Office, Doorsanchar Bhawan 

Bhadrakali Plaza, Kathmandu, Nepal 

P.O. Box No. - 5406 

Tel. No. : 977 1 4227878, 4210309 

Fax No. : 977 1 4227260 

E-mail: ntc.mmd@ntc.net.np 

Website : http://www.ntc.net.np 

3. A complete set of bidding documents may be purchased by any interested bidder on the submission of a 

written application to the above and upon payment of a non-refundable fee of NRs. 50,000.00 (Nepalese 

Rupees : Fifty Thousand only) or US$ 625.00 (US Dollars : Six Hundred Twenty-five only) or Euro 

480.00 (Euro : Four Hundred Eighty only). 

If interested bidder wishes to collect the document by courier service, additional US$ 70.00 (US 

Dollars : Seventy only) or Euro 60.00 (Euro : Sixty only) or NRs. 6,000.00 (Nepalese Rupees : Six 

Thousand only) will be charged to the bidder. 

4. Bids must be accompanied by a Bid Security of US$ 126,100.00 (In words : United States Dollars : One 

Hundred Twenty-six Thousand One Hundred only) or Euro 89,500.00 (In words : Euro : Eighty-nine 

Thousand Five Hundred only) or NRs. 9,705,300.00 (In words : Nepalese Rupees : Nine Million Seven 

Hundred Five Thousand Three Hundred only). 

The bid security must be furnished or counter guaranteed by one of the following banks in Nepal. 

(1) Nepal Rastra Bank (9) Everest Bank Limited 

(2) Standard Chartered Bank Nepal Limited (10) Machhapuchchhre Bank Limited 

(3) Nabil Bank Limited (11) Siddhartha Bank Limited 

(4) Himalayan Bank Limited (12) Nepal SBI Bank Limited 

(5) Nepal Investment Bank Limited (13) Laxmi Bank Limited 

(6) Bank of Kathmandu Limited (14) NMB Bank Limited 

(7) Nepal Industrial and Commercial Bank Limited (15) Development Credit Bank Limited 

(8) Kumari Bank Limited (16) Global Bank Limited 

The bidder may submit the bid security issued or counter guaranteed by the bank not listed above with 

the Nepal Telecom's prior written consent. In such a case bidder shall make a request to accept the bank 

other than listed above fifteen (15) days prior to the deadline for the submission of bids. However, Nepal 

Telecom reserves the right to accept or reject the bidder's request without thereby incurring any liability 

to the affected bidder or any obligation to inform or explain the affected bidder of the grounds for Nepal 

Telecom's action. 

5. Bid documents will be available in soft copy (in CD) as well as in hard copy. The offer shall also be 

provided in the hard copy (documentation form) as well as in the form of soft copy in CD (in Word, 

Excel and PDF Format). Soft copy is used for the easiness of bid preparation and for the easiness of bid 

evaluation only. In case of discrepancy between the two, the hard copy shall prevail. 

End of Section II : Invitation for Bids (IFB) 

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1 Cost of Bidding 

Section III : Instructions To Bidders (ITB) 

The bidder shall bear all costs associated with the preparation and submission of its bid, and the Nepal 

Telecom will in no case be responsible or liable for those costs, regardless of the conduct or outcome of 

the bidding process. 

2 Bidding Document 

2.1 The goods/ services required, bidding procedures and conditions of contract are prescribed in the bidding 

documents. In addition to the Invitation for Bids, the bidding documents include: 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

(g) 

(h) 

(i) 

The Instruction to Bidders 

Conditions of Contract 

Technical Specifications 

Schedule of Requirements 

Price Schedule 

Bid Form 

Bid Security Form 

Manufacturer’s Authorisation Letter 

Performance Security Form 

2.2 The bidder is required to examine all Instructions, commercial terms and conditions, forms, technical 

specifications, schedule of requirements etc. as included in the bidding document. Failure to furnish all 

information as required by the bidding documents or submission of an incomplete and/ or partially 

quoted bid will remain at the bidder’s risk and may result in the rejection of its bid. 

The bidder shall be duly authorised by the producer or manufacturer of the goods to supply the goods 

in Nepal, in case the bidder did not manufacture or otherwise produce it. 

3 Clarification of Bidding Documents 

A prospective bidder requiring any clarification of the bidding documents may notify the Nepal Telecom 

in writing at the mailing address indicated in the invitation for bids. The Nepal Telecom will respond in 

writing to any request for clarification of the bidding documents received not later than fifteen (15) days 

prior to the deadline for the submission of bids. Written copies of the Nepal Telecom's response 

(including an explanation of the query but without identifying the source of the inquiry) will be sent to all 

prospective bidders who have purchased the bidding document. 

4 Amendment of Bidding Document 

4.1 The Nepal Telecom, may, for any reason, whether at its own initiative or in response to a clarification 

requested by a prospective bidder, may issue clarification and corrections seven (7) days prior to the 

deadline for the submission of bids without affecting the condition and specifications. 

4.2 Such clarifications and corrections will be notified in writing to all prospective bidders who have 

purchased the bidding documents. Inclusion of such clarification and corrections will be binding on them. 

4.3 In order to provide bidders reasonable time in which to take the amendment into account in preparing 

their bids, the Nepal Telecom may at its discretion extend the deadline for submission of bids. 

5 Composition of Bid Document 

The bid documents shall comprise documents and forms duly filled with date and signed by authorised 

person as mentioned in the Section I : ‘Important Notice to Bidders’. 

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5.1 Submission of the following documents and forms along with bid document 

are mandatory, without which, the bid shall be rejected. 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

(g) 

(h) 

(i) 

(j) 

(k) 

(l) 

(m) 

(n) 

Bid Form (Sample form No. - 1) in accordance with section V : Sample Forms, duly filled with 

date and signed by authorised person. 

Bid Security furnished in accordance with Clause No. - 7 of Section III : Instructions to 

Bidders (ITB) and the Bid Security Form (Sample form No. - 2) duly filled with date and 

signed by authorized person. 

Price Schedule in accordance with section VIII and clause No. – 6 of section III: Instructions to 

Bidders (ITB) duly filled with date and signed by authorised person. 

Manufacturer's Authorization Letter if the bidder is not a manufacturer (as per Sample form 

No. - 3 of Section V) for the offered goods/ items. (Please refer to clause No. - d.: Part-B of 

section I : Important Notice to Bidders.) 

The Power of attorney and Signature specimen of the authorized person in a separate sheet 

shall be submitted along with the Bid. (Please refer to clause No. – g of Part-A and Part-B of 

section I : Important Notice to Bidders.) 

A clause by clause comments on Conditions of Contract and Technical Specification. (Please 

refer to Clause No. - a. : Part-A and Part-E of Section I: Important Notice to Bidders.) 

Detail technical description and performance characteristics of all the offered Self 

Supporting Aerial Copper Cables. (Please refer to clause No. - c : Part-A of section I : Important 

Notice to Bidders.) 

Supply records of the offered Self Supporting Aerial Copper Cables. (Please refer to clause 

No. – d of Part – A and Clause No. – 21 of section III: Instructions to Bidders.) 

All the supporting documents submitted as evidence against clauses of the eligibility of the 

offered products shall be "Authentic Document" (i.e. a true copy of certificates on letterhead of 

the issuing authority duly signed, stamped with official seal and dated by the authorized person, 

with name, designation of the signatory in the letter) specially in case of Manufacturer’s 

experience and field proven-ness of Self Supporting Aerial Copper Cables as mentioned in the 

clause No. – 16.2 of section III : Instructions to Bidders (ITB). 

Quality Assurance Certificate ISO 9000 and ISO 14000 Series Certificates. (Please refer to 

clause No. - e.: Part-A of section I : Important Notice to Bidders.) 

All the pages containing Conditions of Contract and Technical Compliance Statement shall be 

signed by the bidder (authorized person) and stamped with official seal. 

The bidder shall guarantee that the goods supplied under this contract are genuine, newly 

manufactured as per Nepal Telecom's Technical Specifications, and unused. 

The bidder shall submit the manufacturer's Audited Financial Statement and Annual Reports 

for last three (3) consecutive fiscal years along with the bid document. 

Product catalogue/ brochures with technical specification, company profile of the 

manufacturer etc. to be furnished to establish that the manufacturer has the financial, 

technical and production capability necessary to perform the contract, including capacity in 

terms of personnel for the purpose of carrying out services. 

The Bidder shall submit the above documents from (a) to (e) in 3 rd envelope sealed and marked as 

“Document for bid Opening” and remaining documents from (f) to (n) shall be enclosed in 1 st 

envelope “Original” and 2 nd envelope “Copy” as mentioned in clause No – 9 : of Section III : 

Instructions to Bidders. 

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5.2 Compliance Statements to Commercial and Technical Requirement 

5.2.1 In the offer, the bidder shall include clause by clause statement and sufficient documentation such that the 

Nepal Telecom can validate the compliance statements. In the statement of compliance, the bidder shall 

state :- 

a. “Fully Compliant" if specific make and model of the product and the technical parameters and 

performance of the offered product fully meet the tender requirement. 

b. "Partially Compliant " if the specific make and model of the product and the technical parameters 

and performance of the offered product meet the requirement partially. The bidder shall state the 

reason why the offer is partially compliant. However, if the bidder is able to fulfill the specified 

requirement later, the time schedule for this shall be stated. In such cases, the bidder shall clearly 

mention the extent to which other requirements or specifications are affected. 

c. "Non Compliant" if the specific make and model of the product and the technical parameters and 

performance of the offered product can not meet the requirements. The bidder shall also state 

reasons for it. 

d. Compliance statements such as 'Agreed', 'Noted', 'OK', Tick mark, Do (") and 'Understood' etc. 

shall not be acceptable and shall be considered "Non Compliant " 

Bidders shall mention, along with the compliance statement, the relevant clause No., page No., chapter 

/section/volume of the offered bid document and/or the brochure and catalogue, wherever applicable, 

for the purpose of verification of their commercial and technical compliance statement. 

5.2.2 In case of absence or unclear statements of compliance for any specified requirement, the Nepal 

Telecom will interpret that particular requirement as being "Non Compliant ". 

6 Bid Price and Bid Currency 

The bidder shall quote the unit prices and total bid prices of the goods it proposes to supply under the 

contract on the appropriate price schedule attached to this document. 

6.1 The prices shall be quoted in US Dollars or in EURO on CIF Nepal Boarder and total price of 

Inland Delivery to final destinations in Nepalese Rupees basis, if applicable. For this purpose, "Nepal 

Boarder" means India/Nepal boarder of Jogbani/Biratnagar, Raxaul/Birgunj, Sunauli/Bhairahawa, 

Rupaidiya/Nepalgunj, Gaurifanta/Dhangadhi and China/Nepal boarder of Zhangmu (Khasa)/Tatopani. 

The prices shall be exclusive of taxes/duties such as VAT, Local Development Tax, Custom Duties, and 

Security Tax etc. applicable at the port of entry in Nepal. 

6.2 The bidder shall be responsible to pay withholding tax (TDS – Tax Deduction at Source) as per 

the Income tax law of government of Nepal applicable at the time of the payment. 

6.3 The Bidders from Nepal shall quote in Nepalese currency on CIP Nepal Telecom's respective Stores 

basis and payments will be made accordingly. This price shall be inclusive of taxes/duties such as VAT, 

Local Development Tax, Custom Duties and Security Tax etc. applicable in Nepal. Such bidder must 

submit up to date firm/ company registration certificate and tax clearance certificate from Government of 

Nepal. 

6.4 The bidder from outside Nepal, if wishes to supply goods with Nepal as country of origin or wishes to 

quote in Nepalese currency fully or partially, shall quote in Nepalese currency. This price shall be 

inclusive of taxes/ duties such as VAT, Local Development Tax, Custom Duties and Security Tax etc. 

applicable in Nepal. The bidder may authorize its local agent/ any other supplier to receive the payment of 

Nepalese currency portion. In such a case the bidder or authorized local agent/ any other supplier must 

submit Tax-invoice with VAT number. 

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6.5 If the Supplier who has quoted the price in foreign currency wishes to receive the payment in Nepalese 

currency, the exchange rate applicable for such conversation shall be as per the exchange rate of the bid 

opening date. 

6.6 In case of Nepalese companies bidding on behalf of a principal Manufacturer/ Bidder (other than Nepalese 

Manufacturer/ Bidder), the Nepalese Bidder : 

(1) Shall furnish authenticated document showing the bidder (Nepalese company as an authorized dealer) 

of the offered equipment and agency Registration Certificate issued by concerned authority in Nepal 

along with the bid. 

(2) Shall quote the prices as stated in clause no. – 6.1 of section III : Instructions to Bidders (ITB). 

(3) Shall submit the power of attorney to submit and sign the bid offer (if applicable). 

(4) The Nepalese Bidder furnishing the bid Security on behalf of the principal Manufacturer/ Bidder shall 

preferably state the Bidder's name as "M/S _____ (Name of the Bidder) bidding on behalf of M/S 

_____ (Name of Principal Manufacturer/ Bidder)". The name and address of principal company 

must be mentioned in the bid and the payments will be made accordingly to the principal company or 

the foreign company (not to the Nepalese company). 

(5) Nepal Telecom shall open L/C in the name of principle manufacturer and payment shall be made to the 

principle manufacturer only after deducting Tax deduction at source applicable at the time of payment 

as per income Tax law of Nepal. 

6.7 The prices shall be fixed and will not be subjected to any variation 

Any bid not submitted as per the clause No. - 6 shall be rejected. 

7 Bid Security 

7.1 Pursuant to clause No. - 4 of section II, the bidder shall furnish, as part of its bid, Bid Security of US$ 

126,100.00 (In words : United States Dollars : One Hundred Twenty-six Thousand One Hundred 

only) or Euro 89,500.00 (In words : Euro : Eighty-nine Thousand Five Hundred only) or NRs. 

9,705,300.00 (In words : Nepalese Rupees : Nine Million Seven Hundred Five Thousand Three 

Hundred only). 

The bid security must be furnished or counter guaranteed by one of the Nepalese Commercial Banks as 

mentioned in clause No. - 4 of section II: Invitation for bid. 

7.2 Bid Security shall remain valid up to February 3, 2010 

7.3 Any bid not secured in accordance with clause Nos. 7.1 and 7.2 shall be rejected. 

7.4 The bid security is required to protect the Nepal Telecom against the risk of bidder's non-performance. 

7.5 The bid securities of all the bidders will be discharged upon signing of the contract and after furnishing the 

performance security by the successful bidder, pursuant to clause No. – 4 of Section IV : Conditions of 

contract (COC). 

7.6 The bid security shall be forfeited 

(a) If the bidder withdraws its bid during the period of bid validity specified by the bidder on the Bid 

Form; 

OR 

(b) If the bidder, having been notified of the acceptance of its’ bid by the Nepal Telecom during the 

period of bid validity, either fails or refuses to sign the contract agreement within fifteen (15) days from 

the date of issuance of letter of intent (LOI); or fails or refuses to furnish the Performance Security in 

accordance with clause No. - 4 of section IV : Conditions of Contract. 

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7.7 If due to certain reasons, bid submission date is extended the validity of the bid security shall be 

extended accordingly without which bid shall be rejected. 

8 Period of Validity of Bids 

8.1 Bids shall remain valid up to January 4, 2010. 

Bids, not valid until the date mentioned above, shall be rejected. 

8.2 In exceptional circumstances, the Nepal Telecom may solicit the bidder's consent to an extension of the 

period of validity. The request and the responses thereto shall be made in writing. The bid security 

provided under clause No. - 7 of section III : ITB shall also be suitably extended. A bidder may refuse the 

request without forfeiting its bid security. A bidder granting the request will not be required nor permitted 

to modify its bid. 

8.3 If due to certain reasons, bid submission date is extended the validity of the bid shall be extended 

accordingly without which bid shall be rejected. 

9 Format, Sealing, Marking and Signing of Bids 

9.1 The bidders are required to submit the bids in three (3) separate envelopes each envelope sealed properly 

as follows : 

(a) 1 st envelope with seal and marked as "Original", shall contain original documents as per Part - A of 

Section I : Important Notice to Bidders (INB). 

(b) 2 nd envelope with seal and marked as "Copy", shall contain copy documents as per Part - A of 

Section I : Important Notice to Bidders (INB). 

(c) 3 rd envelope with seal and marked as "Document for Bid Opening", shall contain original 

documents as per Part - B of Section I : Important Notice to Bidders (INB). 

In the event of any discrepancy between original and copy document, the original hard copy 

document shall prevail. 

9.2 The original and the copy or copies of the bid shall be typed or written in indelible ink and shall be signed 

by the bidder or a person or persons duly authorised to bind the bidder to the contract. All pages of the bid, 

except for un-amended printed literature, shall be initialled by the authorized person or persons signing the 

bid. But, the pages containing conditions of contract and technical compliance statement shall be 

signed and stamped with official seal by the bidder (authorized person). Please refer to clause No. 

- b : Part-A of section I : Important Notice to Bidders also. 

9.3 Any interlineation, erasures, or overwriting shall be valid only if they are initialled by the authorized 

person or persons signing the bid. Please refer to clause No. - b : Part-A of Section I : Important Notice 

to Bidder also. 

9.4 (a) The inner and outer envelopes shall be addressed to the Nepal Telecom at the following address : 

The Managing Director 



Material Management Department 

Central office, Doorsanchar Bhawan 


P.O.Box No. – 5406 

Tel. No. : 977 1 4227878 

Fax No. : 977 1 4227260 

E-mail: ntc.mmd@ntc.net.np 

Website : http://www.ntc.net.np 

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(b) 

Bearing "Invitation for Bids Tender No. NDCL/17/065-66 for Supply and Delivery of Self 

Supporting Aerial Copper Cables and the words "Do Not Open Before Opening Date" 

i.e. September 7, 2009 and indicate the name and address of the bidder to enable the bid to be 

returned unopened in case it is declared "late". 

9.5 If the outer envelope is not sealed and marked as required by clause No. – 9.4, the Nepal Telecom will 

assume no responsibility for the bid's misplacement or premature opening of the bid submitted. The bid 

thus received will be rejected. 

9.6 In order to facilitate evaluation of the bid, the bidder shall provide the complete bidding documents in hard 

copy as well as soft copy including price schedule, Schedule of Requirements, Compliance statements of 

both Commercial and Technical requirements, other calculations etc. In case of discrepancy between 

hard copy and soft copy, hard copy shall prevail. 

10 Deadline for Submission of Bids 

10.1 Bids must be received by the Nepal Telecom at the address specified under clause No. - 9.4 (a) not later 

than 11: 45 a.m. on September 7, 2009 

However, if the submission date is declared to be public holiday, the submission date will be 

postponed for the next working day at the said time. 

10.2 The Nepal Telecom may, at its discretion, extend this deadline for the submission of bids by amending 

the bidding documents in accordance with clause No. - 4 of Section III: Instructions to Bidders. 

11 Late Bids 

Any bid received by the Nepal Telecom after the date and the time of submission of bids pursuant to 

clause No. - 10 of Section III: Instructions to Bidders (ITB) shall be rejected. 

12 Opening of Bids by the Nepal Telecom 

12.1 The Nepal Telecom will open bids, in the presence of bidders representatives who choose to attend at 

12.00 noon on September 7, 2009 at the Nepal Telecom, central office, Doorsanchar Bhawan, 

Bhadrakali Plaza, Room No. - 201. In case, the bid opening date happens to be an official holiday, the 

Nepal Telecom will open the bids in the following working day. The bidder representatives who are 

present shall sign a bid opening checklists evidencing their attendance. 

12.2 The bidder's names, bid prices, modifications, bid withdrawals and the presence or absence of the requisite 

bid security and such other details as the Nepal Telecom at its discretion, may consider appropriate will 

be announced at the opening. 

12.3 The Nepal Telecom shall prepare minutes of the bid opening. 

13 Delivery Schedule 

Delivery of all the goods shall be made to the Nepal Telecom's respective stores as mentioned in clause 

No. – 5 'Delivery" of section IV: Conditions of Contract (COC) and quantity mentioned in section VI : 

Schedule of Requirement for Self Supporting Aerial Copper Cables. Bids with deviation in delivery 

period mentioned in clause No. - 5 of Section IV : Conditions of Contract (COC) by more than four 

(4) weeks shall be rejected. 

14 Warranty 

Bid with any deviation in warranty as mentioned in clause No. – 6 of section IV : Conditions of Contract 

(COC) shall be rejected. 

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15 Payment 

Bid with any deviation in payment term as mentioned in clause No. – 7 of section IV : Conditions of 


16 Bidders and Manufacturer's Eligibility 

Bidder shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by 

Government of Nepal. 

16.1 Manufacturer’s Authorisation Letters 

The bidder shall submit Manufacturer’s Authorization Letter for the offered goods/ items (as per section 

V : Sample Form No. - 3 “Manufacturers Authorization Letter” enclosed in the bid document) 

from the manufacturer of Self Supporting Aerial Copper Cables. 

If the bidder itself claims to be the manufacturer of the goods/ items, such bidder shall provide the proof of 

being the manufacturer and need not provide the authorization for the goods/ items it manufactures. 

If the bidder is not the manufacturer of the goods/ items, non-submission of Manufacturer's 

Authorization Letter(s) from the Manufacturer(s) shall result in rejection of the bid. 

The bidder shall have signed and submit MOU/(s) with the OEM for bidding and providing 

maintenance support for Equipment/ Technology for a minimum period of ten (10) years from the date 

of opening of bid, if applicable. 

16.2 Manufacturer’s experience and field proven-ness 

The manufacturer shall provide authenticated documentation of their supply record of Self Supporting 

Aerial Cables. The document must confirm to the following requirement : — 

16.2.1 The manufacturer must have a manufacturing experience of at least ten (10) years in manufacturing of 

Self Supporting Aerial Copper Cables in the offered ranges or higher. The manufacturer shall provide the 

manufacturing experience letters substantiating the supply and delivery of the offered or higher sizes of 

cables of at least ten (10) years in manufacturing, separately along with the bid. 

16.2.2 The manufacturer shall have supplied the offered ranges or higher size of Self Supporting Aerial 

Copper Cables to at least five (5) Telecom operators (or administrations) of which at least three (3) 

shall be to countries other than the manufacturer's own country of origin. 

16.2.3 The manufacturer shall provide the certificates confirming supply to at least five (5) Telecom operators 

(or administrations) including at least three (3) to countries other than the manufacturer's own country 

of origin. The Nepal Telecom reserves the right to verify with the said Telecom operators (or, 

administrations), the goods supplied to them. 

16.2.4 The manufacturer shall provide the details of in house manufacturing facilities for the manufacturing 

of Self Supporting Aerial Copper Cables along with testing lab with minimum production capacity of 

2,000,000 pair km per annum of offered ranges or higher. Details of Plant, Machinery, Testing lab and 

Equipment details are required to prove the capacity. 

16.2.5 The manufacturer shall have supplied at least 1,000,000 pair km of the offered or higher sizes of Self 

Supporting Aerial Copper Cables during last three (3) consecutive years. 

16.2.6 The manufacturer must have a minimum sales turnover (net sales of copper cables) of and above USD 

50 million for the last three (3) consecutive fiscal years which shall be supported by audited financial 

statements. 

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16.2.7 The Self Supporting Aerial Copper Cables of the offered ranges or higher sizes shall have been in use 

satisfactorily for a minimum period of ten (10) years on the date of bid opening. The Nepal Telecom 

reserves the right to verify with the said Telecom operators (or, administrations), the satisfactory uses 

of the cables supplied to them. 

16.2.8 The manufacturer shall provide the satisfactory performance certificates confirming satisfactory 

performance of the offered ranges or higher size of Self Supporting Aerial Copper Cables from at least 

five (5) Telecom operators (or administrations) including at least three (3) countries other than the 

manufacturer's own country of origin. The Nepal Telecom reserves the right to verify with the said 

Telecom operators (or, administrations), the satisfactory uses of the goods supplied to them. 

16.2.9 The manufacturer shall provide the names and addresses of the five (5) telecom operators (or 

administrations) whose certificates have been provided. The names, telephone numbers and fax 

numbers of the contact persons shall also be provided. 

16.2.10 The bidder and manufacturer who are black listed or are under the process of being black listed shall 

not be eligible to participate this bidding process. The bid offered by such bidder and manufacturer 

shall not be considered for the bid evaluation. 

16.2.11 The bidder who has already supplied the offered type of goods/ items to Nepal Telecom shall also 

furnish the satisfactory performance certificate issued by Material Management Department of 

Nepal Telecom. Failure to include this certificate by the bidder who has already supplied offered 

goods/ items to Nepal Telecom shall be rejected. 

16.2.12 Nepal Telecom may depute technical experts to the manufacturer's premises/ user administrations 

for the verification of bidder's claim of compliance to experience and technical specifications and 

assessment of manufacturer's overall capabilities on information submitted by the bidder. 

The bidder shall make necessary arrangement with the administrations to accommodate such visit 

and provide necessary information and access for evaluation. The bidder shall make arrangement 

within fifteen (15) days of request letter from Nepal Telecom. 

The cost of such visit shall be borne by Nepal Telecom and the duration shall be of five (5) working 

days. The bidder shall arrange for the tests and the required test tools, demonstrations and the expert 

as needed by the authorized Nepal Telecom's inspector(s). 

Any bid not submitted as per the sub-clauses of clause No. – 16.2 shall be rejected. 

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17 Bid Evaluation and Award Criteria 

17.1 In case a bidder offers one or more alternate or optional offer(s) in addition to the main offer, the 

Nepal Telecom will consider only the main offer for evaluation purpose, and under no circumstances, 

evaluation will be influenced by anything mentioned in alternate or optional offer(s). 

However, based on cost-benefit and/ or technical analysis, the Nepal Telecom, if deemed necessary, may 

consider alternate or optional offer(s) during contract negotiation with the successful bidder. 

17.2 Preliminary Examination 

17.2.1 The Nepal Telecom will examine the bids to verify whether the bid is valid and complete, whether the 

bid is accompanied by valid bid securities, whether any computational errors have been made, whether 

required sureties have been furnished, whether the documents have been properly signed, and whether 

the bids are generally in order. 

17.2.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit 

price and the total price which is obtained by multiplying the unit price and quantity, the unit price 

shall prevail, and the total price will be corrected. If there is a discrepancy between words and figures, 

the amount in words will prevail. 

If the supplier does not accept the correction of the errors, its bid will be rejected, and its bid 

security shall be forfeited. The Nepal Telecom reserves the rights to award the tender to the next 

lowest bidder or may go for re-tender whichever is convenient. 

17.2.3 The Nepal Telecom may waive any minor informality, nonconformity, or irregularity in a bid, which 

does not constitute a major material deviation, provided such waiver does not prejudice or affect the 

relative ranking of any bidder but bids with any deviations to the clauses marked with asterisk (*) 

shall be considered as major deviations and the bid with such major deviations shall be rejected. 

17.2.4 Prior to the detailed evaluation, the Nepal Telecom will determine the substantial responsiveness of 

each bid to certain critical provisions stipulated in the Nepal Telecom tender document. For the 

purpose of this clause, a substantially responsive bid is the one, which conforms to all the terms and 

conditions of the bidding documents without major material deviations. Deviations from, or objections 

or reservations to critical provisions, such as those concerning Bid Security, Payment Terms, 

Applicable Law, Taxes and Duties, warranty, Delivery and the technical requirements marked 

with asterisk (*) will be deemed to be major deviations as mentioned in clause No. – e of Part – D 

of section I : INB. The Nepal Telecom’s determination of a bid’s responsiveness will be based on the 

contents of the bid itself without recourse to any extrinsic evidence. 

17.2.5 If a bid has one or more major deviations, it will be rejected by the Nepal Telecom and will not 

substantially be made responsive by the bidder by correction of the nonconformity. 

17.3 Detailed Evaluation 

17.3.1 Detailed evaluation shall be carried out for those bids, which are found to be responsive after preliminary 

examination as per above clause 17.2. Detailed evaluation shall be based on clause by clause compliance 

statements or comments on condition of contract and technical specification as well as technical details, 

catalogues, brochures etc. furnished by each bidder. 

17.3.2 Once the bids are considered substantially responsive after detailed evaluation, all those responsive bids 

shall be judged from financial evaluation perspective only and no weightage shall be given to other 

technical details or parameters or additional features and facilities of the offered products. 

17.3.3 For evaluation of the bids, in addition to the bid price and other commercial and technical requirements, 

the following factors shall be taken into consideration for evaluation purpose: 

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17.3.3.1 If the offered quantity is not sufficient to meet the Nepal Telecom’s requirement, required quantity 

will be loaded to fulfill the requirement and price will be adjusted accordingly taking into 

consideration the offered unit price of the same bidder. 

17.3.3.2If some required items are missing in the offer, then the highest price for such missing item(s) among 

the qualified bidder will be considered for evaluation purpose and loaded to bring all bidders in equal 

footing. 

However, if the bidder who misses/short supplies the required items happens to be the successful 

bidder, the missed/short supplied items shall be provided free of cost to the Nepal Telecom. 

If major items, without which the purpose of bidding will not be fulfilled, are missing, the bid 

shall be considered non-responsive and shall be rejected. 

17.3.3.3Delivery Period 

If the offered delivery period is more than the period specified in clause No. - 5.1 of section IV : 

Conditions of Contract, the price adjustment will be made by loading the bid price by one half (0.5%) 

percent of the total quoted price per week for the delayed period up to four (4) weeks. Bids with 

deviation in delivery period by more than four (4) weeks will be rejected. 

17.4 Contract Award 

Based on evaluation as per above clause Nos. - 17.1, 17.2 and 17.3, the lowest evaluated priced bid among 

all responsive bids will be selected as the successful bid. As financial evaluation shall be done as per 

clause No. - 17.3.3, total evaluated price may differ from the price quoted by the bidder in it’s price 

schedule. Financial comparison shall be based on “evaluated price” and not “offered price”. However, the 

final total contract price shall be finalized during contract negotiation with the successful bidder. The 

Nepal Telecom will subsequently issue a Letter of Intent (LOI) to initiate negotiation between the bidder 

and the Nepal Telecom. Upon successful negotiation, the Nepal Telecom shall award the contract to the 

successful bidder. 

18 Nepal Telecom's Right to accept or reject any or all Bids 

Notwithstanding clause No. - 17, the Nepal Telecom reserves the right to accept or reject partially or 

fully any bid, and to annul the bidding process and reject all bids, at any time prior to award of 

contract, without thereby incurring any liability to the affected bidder, or bidders or any obligation to 

inform the affected bidder or bidders of the grounds for the Nepal Telecom's action. 

19 Nepal Telecom's Right to Vary Quantities 

The Nepal Telecom reserves the right at the time of award of contract to increase or decrease by up to 

twenty percent (20%) of the quantity of goods and services specified in the Schedule of Requirement 

without any change in unit price or other terms and conditions. 

20 Signing of Contract 

After the receipt of the Letter of Intent (LOI) from the Nepal Telecom, the successful bidder shall send 

it’s authorized representative within fifteen (15) days for contract negotiation and signing the contract. At 

the time of signing the contract, supplier shall submit a performance security in the form of bank 

guarantee for ten percent (10%) of the amount of the contract in the same currency as that of the contract 

or equivalent in US$. 

Non-submission of performance security at the time of signing the contract may lead to the 

cancellation of the contract. 

21 Supply Record 

The manufacturer shall provide detail supply records of the offered Self Supporting Aerial Copper 

Cables along with the bid otherwise the bid shall be rejected. 

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The manufacture shall provide the supply details as per Annexure – III : Supply Record 

enclosed with the tender document. 

22 Local Agent 

The bidder selected for contract award shall appoint a local agent prior to contract signature and conduct 

all correspondence through the local agent if the bidder is from outside Nepal. While appointing the local 

agent in Nepal, the successful bidder shall declare the percentage of commission and currency of payment 

payable to the local agent at the time of signing of the contract. 

End of Section III: Instructions to Bidders (ITB) 

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Section IV : Conditions of Contract (COC) 

Clause No. 

Table of Clauses 

1 Definitions 

2 Country of origin 

3 Standards 

4 Performance Security 

5 Delivery 

6 Warranty 

7 Payment 

8 Contract Amendments 

9 Assignment 

10 Applicable Law 

11 Taxes and Duties 

12 Liquidated Damages 

13 Force Majeure 

14 Insurance 

15 Patent Rights 

16 Documents 

17 Inspection and Test 

18 Training 

19 Additional Orders 

20 Termination of Contract 

21 Arbitration 

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Clause 

No. 

Section IV : Conditions of Contract (COC) 

Particulars of Nepal Telecom’s Requirements 

1 Definitions 

In this contract the following terms shall be interpreted as indicated : 

(a)"The contract" means the agreement entered into between the Nepal 

Telecom and the Supplier, as recorded in the contract agreement form 

signed by the parties, including all amendments and appendices thereto 

and all documents incorporated by reference therein; 

(b) "The Total Contract Price" means the total price of all the goods 

and services included in the contract which will be payable to the 

supplier on the fulfilment of all obligations under the contract; 

(c) "The Contract Price" means the price of individual item listed in the 

price schedule of the contract. 

(d) "The Goods" means all of the goods, which the supplier is required 

to supply and deliver to the Nepal Telecom under the contract; 

(e) "Nepal Telecom (NT)" means the purchaser, Nepal Doorsanchar 

Company Limited 

(f) "MMD" means the Material Management Department of the Nepal 

Telecom 

(g) "The Supplier" means the individual or firm supplying the goods 

under this contract; 

2 Country of Origin 

The bidder shall mention country of origin of all the goods offered in 

accordance with the section VIII: Price Schedule and Quantity thereof 

and shall not be deviated from the offered country of origin in the 

offered bid. 

3 Standards 

The goods supplied under this contract shall conform to the standards 

mentioned in the technical specifications. 

4 Performance Security 

4.1 The successful bidder shall submit a bank guarantee equivalent to ten 

percent (10%) of the total contract amount (including inland transportation 

cost, if applicable) as performance security at the time of signing the 

contract as per Sample Form No. – 4 of section V, enclosed in the bid 

document. The currency of the bank guarantee shall be in currency of 

contract or equivalent amount in US$. The validity of the bank guarantee 

shall cover one month more than the warranty period as mentioned in 

the clause No. - 6 "warranty" of section IV : conditions of contract. 

The performance security shall be issued or counter guaranteed by 

one of the banks as mentioned in clause No. - 4 of section II : 

Invitation for Bids. 

4.2 The proceeds of the performance security shall be payable to the Nepal 

Telecom as compensation for any loss resulting from the supplier's failure 

to complete its obligations under the contract. The Nepal Telecom can 

terminate the Contract if the Supplier fails to fulfill the obligations as 

per the Contract. Upon termination of the Contract, the Performance 

Security submitted under the Contract will be forfeited and the loss 

incurred by Nepal Telecom due to termination of the Contract shall be 

borne by the Supplier. 

Bidder shall state as : 

Fully Compliant/ Partially 

Compliant /Non Compliant 

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Clause 

No. 


4.3 The Performance Security will be discharged by the Nepal Telecom 

not later than thirty (30) days following the date of completion of the 

Supplier's performance obligations, including any warranty 

obligations, as stated in the clause No. - 6 "Warranty" of Section IV: 

Conditions of Contract under the contract. 

4.4 If the bidder bidding on behalf of the principal company/ 

manufacturer (other than Nepal) shall furnish the performance bond/ 

guarantee/ security in the currency quoted in the bid price or in US$ 

from the principal company/ manufacturer. 

5 Delivery 

5.1 The delivery of all the goods shall be made to the Nepal Telecom's 

respective stores in three (3) lots as mentioned in section VI : Schedule 

of Requirement of this tender document in the following manner. 




(a) For Lot - I 

The first lot (Lot – I) goods shall be delivered within one hundred 

twenty (120) days from the date of signing of contract. 

(b) For Lot - II 

The second lot (Lot – II) goods shall be delivered within one hundred 

twenty (120) days from the date of issuance of purchase order for Lot - 

II by the Nepal Telecom. 

(c) For Lot - III 

The third lot (Lot – III) goods shall be delivered within one hundred 

twenty (120) days from the date of issuance of purchase for Lot – III by 

the Nepal Telecom. 

5.2 Checking 

After successfully delivery of goods of each lot, physical checking will 

be performed by the Nepal Telecom's checking team within fifteen 

(15) days to confirm that the delivered goods meet the technical 

specification as per section IX : Chapter – I : General Conditions for 

Technical Specifications for Self Supporting Aerial Copper Cables and 

Chapter – II : Technical Specifications for Solid Polyethylene 

Insulated Polyethylene Sheathed Self Supporting Aerial Copper Cables 

and meet the number of quantity as per section VI : Schedule of 

Requirements for Self Supporting Aerial Copper Cables. 

5.3 If the offered delivery period is more than the period specified in 

clause no. – 5.1 of Section IV : Conditions of Contract (COC), the 

price adjustment will be made by loading the bid price by one half 

(0.5%) percent of the total quoted price per week for the delayed 

period up to four (4) weeks. Bids with deviation in delivery period 

by more than four (4) weeks shall be rejected. 

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Clause 

No. 


5.4 The Supplier shall arrange for Pre-Shipment Inspection of each lot by 

the internationally recognized surveyor, certifying/confirming the 

goods, their quantity and weight, prior to the packaging and loading in 

the container in case of containerized cargo or at the port of loading in 

case of break bulk cargo as per the shipping document (or commercial 

invoice) in accordance to the Nepal Telecom contract document. 




The Supplier shall provide the detailed information related to the 

proposed Surveyor prior to opening of letter of credit. 

5.5 The Supplier shall use the conference vessels or liner vessels for the 

shipment of the goods. 

5.6 The Supplier shall engage bank listed/approved transporter and duly 

endorsed by the bank listed in Clause No. – 4 of Section II: Invitation 

for Bids (IFB) for the Inland transportation. 

6 Warranty 

6.1 The warranty period shall be valid for the period of twelve (12) months 

from the date of receipt of successful delivery of complete goods of last lot 

(i.e. Lot – III) under the contract to the Nepal Telecom's respective stores 

as mentioned in section VI : schedule of requirement. 

6.2 The Nepal Telecom shall promptly notify the supplier in writing of any 

claims arising under this warranty. 

6.3 Upon receipt of such notice, the supplier shall, with all reasonable speed, 

repair or replace the defective goods or parts thereof, without any costs to 

the Nepal Telecom within sixty (60) days of receiving such notice. 

6.4 If the supplier, having been notified of the claim, fails to remedy the 

defects(s) within a reasonable period, the Nepal Telecom shall take 

remedial action as may be necessary, at the supplier's risk and expense and 

without prejudice to any other rights which the Nepal Telecom may have 

against the supplier under the contract. 

6.5 During the delivery and testing, if some of the items found missing, shortsupplied 

or damaged, the supplier shall supply/ replace these items without 

any cost to the Nepal Telecom, and all the costs including customs and 

other local taxes shall be borne by the supplier. 

6.6 During the warranty period, the supplier shall replace with new items all 

the defective cables as specified by the Nepal Telecom, with all 

reasonable speed and at no additional cost to the Nepal Telecom. 

On receipt of defect notification, the manufacturer shall depute 

inspector(s) at site in Nepal at their own cost within seven (7) days to 

make assessment of the defect and take remedial action. 

Until the completion of the warranty period, the supplier shall at all times 

and under all conditions be entirely responsible for the satisfactory 

performance of the system. 

The cost of material, freight, insurance and any other duties and costs 

during the warranty period such as expert visit to Nepal site, cost of both 

way freight for repair of faulty component, custom duty for importation of 

repaired item(s) or replacement item(s) etc. shall be borne by the supplier. 

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Clause 

No. 


7 Payment 

100% payment of the foreign currency component for the goods and 

services of each lot shall be made through Irrevocable Letter of Credit 

(L/C) for the foreign currency component. The L/C for the amount of the 

goods only will be opened first. The amount for the warranty portion (if 

any) will be added afterwards by amending the original L/C. 




All payment under this contract shall be made only after deduction of 

withholding tax (TDS – Tax Deduction at Source) as per the Income tax 

law of government of Nepal applicable at the time of the payment 

The Nepal Telecom shall open irrevocable L/C within fifteen (15) days 

from the date of signing the contract for the Lot – I, and L/C for Lot – II 

and Lot – III shall be opened within fifteen (15) days from the date of 

purchase order respectively, provided error free pro-forma invoice for each 

lot has been received within ten (10) days. Error Free Profoma invoice 

shall be submitted to Material Management Department of Nepal 

Telecom. Any delays made by the supplier in this regards shall be 

subjected to LQD as stipulated clause No. – 12 of Conditions of Contract 

(COC). 

The supplier shall provide separate pro-forma invoices for the goods and 

services. The breakdown costs of the freight and insurance along with the 

costs of goods to be delivered shall be clearly mentioned in the 

commercial invoice. 

7.1 Payment for goods 

(i) On Shipment : 

Sixty Percent (60%) payment of the total contract price of the goods of 

each lot shipped shall be paid after final adjustment of copper LME rate 

through irrevocable letter of credit (L/C) open in favor of the supplier in 

a bank in its country, within thirty (30) days from the receipt of original 

shipping documents specified in clause No.-16 "Documents" of section 

IV: conditions of contract (COC) without any discrepancies. The 

payment shall be adjusted as per LME rate of copper 

(ii) Balance payment: 

The forty percent (40%) payments of the Total Contract Price of the 

goods of each lot shall be made after final adjustment of copper LME 

rate through irrevocable letter of credit (L/C) after successful delivery 

of the complete goods to the Nepal Telecom's respective stores within 

thirty (30) days upon satisfactory completion of checking the delivered 

goods as per clause No. – 5.2 of section IV : Conditions of Contract 

(COC) by the Nepal Telecom and submission of claim to release the 

payment by supplier and issuance of acceptance certificates by the 

Nepal Telecom. 

7.2 The final LME rate will be fixed as on the thirtieth (30 th ) day from the 

date of opening of the letter of credit of each lot as per section VII: 

Adjustment of unit price of copper cables for variation in price of copper. 

The value of contract price depends upon the LME rate which will be 

provided by supplier. The final LME rate shall be adjusted on 100% total 

contract price of goods and the payment to the supplier shall be adjusted 

accordingly on each instalment as per clause No. -7.1 of section IV : 

COC.The actual date of LME shall be informed to supplier by 

Nepal Telecom. 

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Clause 

No. 


7.3 Payment for Services (if applicable) 

(i) In-Plant Test (Factory Inspection) 

100% payment of the In-plant Test (factory inspection) shall be made 

through irrevocable L/C upon claim along with invoice and completion 

certificate presented by the supplier after the successful completion of 

the In-plant Test (factory inspection). The Nepal Telecom will certify 

such claim within thirty (30) days of submission. 

(ii) Training 

100% payment of the training shall be made through irrevocable L/C 

upon claim along with invoice and completion certificate presented by 

the supplier after the successful completion of the training. The Nepal 

Telecom will certify such claim within thirty (30) days of submission. 

7.4 Payment for Local Currency Portion (if applicable) 

(i) Payment of Inland Transportation 

100% payment for local currency incurred in inland transportation of 

the goods in Nepal shall be made to the supplier within thirty (30) days 

upon a claim after the satisfactory receipt of all the goods at final 

destination(s). 

(ii) Payment of the goods and services with country of origin Nepal 

Payment for the goods with country of origin Nepal shall be made as 

per the clause No. – 7.1, 7.2 and 7.3 in local currency. The exchange 

rate applicable for conversation shall be as per the exchange rate of the 

bid opening date. 

The supplier may authorized its local agent/ any other supplier to 

receive the payment of Nepalese currency portion. The bidder or 

authorized local agent/ any other supplier must submit Tax Invoice with 

VAT number. 

7.5 L/C Amendment and Effective Date 

In case the L/C has to be amended due to reasons attributable to the 

supplier, the effective date of L/C will be the date on which L/C was 

originally established. 

If the L/C has to be amended due to reasons attributable to the Nepal 

Telecom, the effective date of L/C will be the date on which L/C is 

amended. 

All the charges for L/C payable outside Nepal shall be borne by the 

supplier. 

In case of L/C amendment is requested by the supplier for the reasons 

attributable to the supplier, all bank charges for such amendment 

(reconfirmation charge, negotiation charge etc.) inside and outside Nepal 

shall be borne by the supplier. 

8 Contract Amendments 

No variation in or modification of the terms of the contract shall be made 

except by written amendment signed by the both parties. 

9 Assignment 

The supplier shall not assign, in whole or in part, its obligations to 

another party to perform under this contract, except with the Nepal 

Telecom's prior written consent. 

10 Applicable Law 

The contract shall be governed and interpreted in accordance with 

prevailing laws of Nepal Government. 




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Clause 

No. 


11 Taxes and Duties 

11.1 The supplier shall be entirely responsible for all taxes/duties stamp 

duties, license fees and other such levies imposed outside Nepal. The 

taxes/ duties such as custom duties, VAT, local development tax, 

security tax etc. applicable at the time of importation of goods in 

Nepal, for the value not exceeding the total contract price will be 

borne by the Nepal Telecom. However, it will be the supplier's 

responsibility to pay Taxes/duties as mentioned above for the 

amount increased beyond the total contract price. 

11.2 The bidder shall be responsible to pay withholding Tax (TDS-Tax 

Deducted at Source) as per the income tax law of government of Nepal 

applicable at the time of payment. 

11.3 Taxes and deduction of Payment 

All the payment under this contract shall be made only after 

deduction of withholding tax amount (TDS- Tax deducted at Source) 

in accordance with the clause No. – 11.2 of section IV : Conditions 

of Contract (COC). 




Liquidated damages, short fall of goods and any other charges 

payable to the Nepal Telecom shall be deducted at the time of the 

payment. 

12 Liquidated Damages 

12.1 If the Supplier fails to complete the delivery within the time period 

specified in the contract as per Clause no. - 5 of this Section, the 

Nepal Telecom shall, without prejudice to its other remedies under 

the Contract, deduct from the Total Contract Price payable to the 

Contractor, as liquidated damages, a sum equivalent to 0.5% percent 

of the Contract Price of the goods and services, which could not be 

delivered/commissioned, for each week of delay until actual 

delivery/commissioning or up to a maximum deduction of 10% of 

the Total Contract Price. Once the maximum is reached, Nepal 

Telecom may consider termination of the Contract. 

The Liquidity damage clause is imposed for the timely delivery of 

the goods/services. The calculation of LQD shall be done in weekly 

basis and for this purpose one week shall constitute seven days or 

less (i.e. even a delay of one day will be considered as a delay by 

one week). 

13 Force Majeure 

13.1 The supplier shall not be liable for forfeiture of its performance 

security, liquidated damages or termination for default, if and to the 

extent that, its delay in performance or other failure to perform its 

obligations under the contract is the result of an event of Force 

Majeure. 

13.2 For purposes of this clause, "Force Majeure" means an event 

beyond the control of the supplier or purchaser and not involving the 

supplier's or purchaser's fault or negligence. Such events may 

include, but are not restricted to, acts to the Nepal Telecom either in 

its sovereign or contractual capacity, wars or revolutions, fires, 

floods, epidemics, quarantine restrictions and freight embargoes. 

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Clause 

No. 


13.3 If a Force Majeure situation arises, the supplier shall promptly notify 

the Nepal Telecom in writing of such condition and the cause thereof. 

Unless otherwise directed by the Nepal Telecom in writing, the 

supplier shall continue to perform its obligations under the contract as 

far as is reasonably practical, and shall seek all reasonable alternative 

means for performance not prevented by the Force Majeure event. 

14 Insurance 

14.1 The goods supplied under the contract shall be fully insured in a freely 

convertible currency against any loss or damage incidental to 

manufacture or acquisition, transportation, storage and delivery in the 

manner specified in the clause No. - 14.3 of this section. 

14.2 The insurance policy shall be issued or counter issued by one of the 

insurance company incorporated in Nepal. Any claim under 

insurance policy shall be lodged with such insurance company in 

Nepal and claim shall be released/ paid to the Nepal Telecom. 

14.3 The insurance shall be in an amount equal to 110 % of the CIF value 

of the goods from "warehouse to warehouse" on "all risks" basis (as 

per Institute Cargo Clauses – A) including risks of theft, pilferage, 

non delivery (TPND), strike, riots, civil commotion (SRCC) and war 

clauses. All the items shall be fully insured by the supplier up to the 

final destinations. 

14.4 The insurance policy shall remain valid till sixty (60) days after the 

delivery of all the goods at the Nepal Telecom's respective stores. 

14.5 Any item/part damage/ lost shall be replaced by the supplier free of 

charge at first and the insurance claim shall be made by the suppliers to 

recover the cost of damaged/ lost goods and the Nepal Telecom will 

extend all the necessary co-operation in this regard. 

15 Patent Rights 

The supplier shall indemnify the Nepal Telecom against all third - 

party claims of infringement of patent, trademark or industrial design 

rights arising from use of the cables in Nepal. 

16 Documents 

16.1 Upon shipment, the supplier shall notify the Nepal Telecom and the 

Insurance company by fax and email the full details of the shipment 

including contract number, description of goods, quantity, the 

airway bill/ bill of lading, or truck receipt number and date, port of 

loading, date of shipment, port of discharge, L/C number etc. The 

supplier shall send by courier service a copy of following documents to 

the Nepal Telecom with a copy to the Insurance company. 

(i) Five (5) copies of the supplier's invoices showing goods 

description, quantity, unit price, total amount and L/C number. 

(ii) Original and four (4) copies of the negotiable clean airway bill, 

bill of lading, or truck receipt marked freight prepaid and four 

(4) copies of non-negotiable airway bill/ bill of lading or truck 

receipt with LC number. 




________________________________________________________________________________________________________ 


Page 23 of 58



Clause 

No. 


16.1 (iii) Five (5) copies of packing list identifying contents of each package; 

(iv) Insurance Certificate; 

(v) Manufacture's /supplier's guarantee certificate; 

(vi) Certificate of origin issued by chamber of commerce 

(vii) Manufacturer's factory inspection report 

(viii) Inspection certificate issued by the Manager of Material 

Management Department (MMD), Nepal Telecom as per the 

Inspection Report submitted by Nepal Telecom Inspector. 

(ix) Pre-Shipment Inspection Certificate certified/ issued by the 

recognized International Surveyor. However, the requirement of the 

certificate and name of the international surveyor will be finalized 

during contract negotiation. 

16.2 A set of above mentioned non-negotiable documents shall be received 

by the Nepal Telecom within seven (7) days from the date of despatch 

of goods and if not received, the supplier shall be responsible for any 

consequential expenses and effects. 

17 Inspection and Test 

17.1 Pre-manufacturing Inspection 

Nepal Telecom may depute inspector(s) for inspection and testing of 

cables at the manufacturer’s site during the manufacturing stage in 

accordance with the manufacturer's standard inspection and acceptance 

test procedures as mutually agreed before the signing of the contract. 

17.2 The inspection and testing of the finished cables of each lot shall be 

conducted by the Nepal Telecom inspector (technical personnel) at the 

manufacturer’s site in accordance with the manufacturer's standard 

inspection and acceptance test procedures as mutually agreed before 

the signing of the contract. The delivery of the goods shall be accepted 

only after receiving their inspection report certifying the quantity of 

goods. 

17.3 The Nepal Telecom shall depute two (2) inspectors (engineers) of each 

lot for the in-plant acceptance test (factory inspection) of the goods for 

a period of seven (7) working days (excluding traveling time) on the 

supplier's invitation. The supplier/ contractor shall notify the Nepal 

Telecom, the starting date of the inspection by the Nepal Telecom 

Inspectors at least one (1) month prior to the shipment. 

17.4 The Nepal Telecom's right to inspect, test and where necessary, reject 

the goods after the goods arrival in Nepal shall in no way be limited or 

waived by reason of the goods having previously been inspected, tested 

and passed by the Nepal Telecom or its representative prior to the 

goods' shipment from the country of origin. 

17.5 The supplier shall provide all the necessary test equipment, tools and 

help to test the goods without any cost to the Nepal Telecom. Any noncompliance 

found during the testing shall be corrected by the supplier 

before the shipment. 

17.6 The supplier shall provide round trip air tickets from Kathmandu to 

their premises, accommodation, local transport, medical insurance and 

any other applicable charges for the Nepal Telecom's Inspector. 

However, the per diem allowance for the Nepal Telecom's inspector 

shall be arranged by the Nepal Telecom. 




________________________________________________________________________________________________________ 


Page 24 of 58



Clause 

No. 


18 Training 

18.1 The Supplier shall provide basic level training to twelve (12) Nepal 

Telecom technical personnel for ten (10) working days (excluding 

traveling time) at manufacturer’s premises on the offered Self 

Supporting Aerial Copper Cables, so that Nepal Telecom technical 

staffs are able to perform the installation, testing and subsequent 

operation, maintenance and repair of goods independently.. 

18.2 The Supplier shall provide round trip air tickets from Kathmandu to 

their premises, accommodation, local transport, medical insurance 

and any other applicable charges outside Nepal for the Nepal 

Telecom's Trainees. However, the per diem allowance for the Nepal 

Telecom's trainees shall be arranged by the Nepal Telecom. 

18.3 The training shall be sufficiently comprehensive and include handson 

practical operations to allow trainees to carry out installation, 

operation and maintenance, supervise etc. of different sizes of Self 

Supporting Aerial Copper Cables Independently. 




Sufficient diagrams and explanatory material shall be prepared by 

the bidder and distributed to the trainees during the training sessions. 

18.4 All the instructors shall possess high technical ability to impart 

training. They shall have a high command on English language 

18.5 Textbooks for Training 

The bidder shall prepare necessary textbooks for trainees. All the 

textbooks shall be written in English and shall cover all the aspects 

of the cables and equipment described above. 

18.6 Achievement of Training 

The personnel so trained are expected to: 

(a) Train other the Nepal Telecom Personnel in Nepal. 

(b) Install and maintain the Self Supporting Aerial Copper Cables. 

19 Additional Order 

Nepal Telecom shall have the right to order additional goods and 

services up to twenty percent (20%) of the total contract price during 

the contract validity period i.e. until expiry of warranty. The unit prices 

for additional orders shall not exceed the contract unit prices. 

20 Termination of Contract 

20.1 Terminations for Default 

Nepal Telecom may, without prejudice to any other remedy for the 

breach of contract, by written notice of default sent to Supplier, 

terminate this contract in whole or in part: 

(a) If the bidder fails to sign an agreement, 

(b) If the supplier fails to deliver any or all of the goods within the 

time period(s) specified in the contract, or any extension thereof 

granted by the purchaser. 

(c) If the Supplier fails to perform any other contractual 

obligation(s) under the contract; 

________________________________________________________________________________________________________ 


Page 25 of 58



Clause 

No. 


20.1 (d) If the supplier, in either of the above circumstances, does not cure its 

failure within a period of thirty (30) days (or such longer period as 

the Purchase may authorize in writing) after the receipt of the 

default notice from the Purchaser. 

(e) If it is proved that the Contractor has committed substantial defect in 

implementation of the contract or has not substantially fulfilled his 

obligations under the contract or the completed work is not of the 

specified quality as per the contract, 

(f) If convicted by a court of law in a criminal offence which 

disqualifies the bidder from participating in the contract. 

(g) If it is proved that the contract agreement signed by the bidder was 

based on false or misrepresentation of bidder’s qualification 

information, 

(h) other acts mentioned in the Bidding documents. 

20.2 After this, necessary action will be carried out to black list the Supplier 

and the notice of black listed shall be circulated to all departments of 

Nepal Telecom. The Supplier who has been black listed shall not be 

eligible to participate in any tender and sealed quotations of the Nepal 

Telecom. 

20.3 Nepal Telecom shall also forward the necessary paper to the Public 

Procurement Monitoring Office (PPMO) to black-list the Contractor. 

Without prejudice to any other rights of the Purchaser under this 

Contract, the PPMO may blacklist a Bidder for his conduct up to three 

(3) years. 

20.4 Terminations for Convenience 

The Nepal Telecom may terminate the Contract, in whole or in part, at 

any time for its convenience. The notice of termination shall specify 

that termination is for the Nepal Telecom’s convenience, the extent to 

which performance of work under the contract is terminated, and the 

date upon which such termination becomes effective. 

21 Arbitration 

21.1 If any dispute arises between the contracting parties in connection with or 

arising out of contract or the execution of the contract, whether the 

execution of works after the completion of works and whether before or 

after the repudiation or termination of the contract including any 

disagreement by either party with any action, inaction certification, the 

matter shall be settled by arbitration under United Nation Commission 

on International and Trade Law (UNCITRAL) Arbitration Rules. 

21.2 Arbitration takes place in Kathmandu, Nepal and shall be conducted in 

English Language. 

21.3 The Arbitral Tribunal shall consists of three arbitrators appointed as 

follows 

(a) Each contracting parties shall appoint only one arbitrator from their 

sides 

(b) The third arbitrator shall be appointed by agreement of the above 

mentioned two arbitrators. 




End of Section IV: Conditions of Contract (COC) 

________________________________________________________________________________________________________ 


Page 26 of 58



Section V : Sample Form 

Bid Form 

Sample Form No. - 1 Date : _____ ,2009 




Material Management Department, 


Bhadrakali Plaza, Kathmandu, Nepal. 

Gentlemen: 

Having examined the bidding documents including subsequent amendment(s) Nos.: ------------(Insert number), 

the receipt of which is hereby duly acknowledged, we, the undersigned, offer to Supply and Delivery of Self 

Supporting Aerial Copper Cables in conformity with the said bidding documents for the sum of ---------------- 

---(Specify bid price in US$ or Euro and total price of inland delivery in NRs., if applicable, in figure and 

words) or such other sums as may be ascertained in accordance with the schedule of prices attached herewith 

and made part of this bid. 

We undertake, if our bid is accepted, to complete delivery of all the items specified in the contract within the 

days stipulated in Clause No. – 5.1 of section IV : Conditions of Contract (COC). 

If our bid is accepted we will obtain the guarantee of a bank in a sum equivalent to Ten (10) % of the 

Contract Sum for the due Performance of the Contract. 

Commission and gratuities, if any, paid to or to be paid by us to agents-relating to his bid, and to contract 

execution if we are awarded the contract, are listed below : 

Name and Address of Local Agent Amount & Currency Purpose of Commission Gratuities 

____________________ ______________ ______________ 

(if none, state “none”) 

Our bid is valid up to January 4, 2010 and it shall remain binding upon us and may be accepted at any 

time before the expiration of this validity. 

Until a formal contract is prepared and executed, this bid, together with your written acceptance thereof in your 

notification of award shall constitute a binding contract between us. 

We understand that you are not bound to accept the lowest or any bid you may receive. 

Dated: ----------------(Specify date) 

Signature ______________ 

Signature 

Name : Name : 

Designation: 

Designation: 

(Witness) 

Duly Authorised to sign 

Address 

bid for and on behalf of 

Official Seal: 

(In the Capacity of), 

Official Seal: 

Note : 

This Bid Form shall be duly filled, signed, dated and stamped with official seal. Bid Form not duly filled and without 

signature, date and official stamp shall be rejected and will not be considered for evaluation. 

________________________________________________________________________________________________________ 


Page 27 of 58




Bid Security Form 

Sample Form No. - 2 

Whereas ---------------(name of the bidder) [ hereinafter called "the Bidder"] has submitted its Bid dated - 

----------------(date of submission of bid) for tender No. NDCL/17/065-66 for Supply and Delivery of Self 

Supporting Aerial Copper Cables (hereinafter called "the Bid"). 

KNOW ALL PEOPLE by these presents that WE,--------- (name of bank) of Nepal, having our registered 

office at -------(address of bank) [hereinafter called "the Bank"], are bound unto Nepal Doorsanchar 

Company Limited [hereinafter called "the Purchaser"] in the sum of ------(currency and amount) for 

which payment well and truly to be made to the said purchaser, the bank binds itself, its successors, and 

assigns by these presents. Sealed with the common seal of the said bank this--------(specify date). 

THE CONDITIONS of this obligation are: 

1. If the Bidder withdraws its Bid during the period of Bid validity specified by the Bidder on the Bid Form; 

OR 

2. If the Bidder, having been notified of the acceptance of its Bid by the Purchaser during the period of Bid 

validity: 

(a) Fails or refuses to sign the contract agreement within stipulated time, or 

(b) Fails or refuses to furnish the Performance Security, in accordance with the clause No. - 4 of Section IV 

: Conditions of Contract (COC), 

We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand, 

without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note 

that the amount claimed by it is due to its owing to the occurrence of one or both of the two conditions, 

specifying the occurred condition or conditions. 

This guarantee will remain in force up to February 3, 2010 and any demand in respect there of 

shall reach the Bank not later than the above date. 

________________________________ 

[Signature and Official Seal of the Bank] 

________________________________________________________________________________ 

Note : 

(1)The list of banks located in Nepal as per clause No. – 4 of section II: Invitation for Bids (IFB) have been short 

listed and acceptance to Nepal Telecom for the purpose of Bid security. 

(2)The Bidder/ manufacturer shall furnish the bid security as per the format given above. 

(3)The Nepalese bidder bidding on behalf of Principal Manufacturer/ Bidder are requested to modify the first 

paragraph of the Bid Security Form as following : 

Whereas ---------------(name of the bidder) bidding on behalf of __________ (Name of the Principal Manufacturer/ 

Bidder) has submitted its Bid dated -----------------(date of submission of bid) for Tender No. NDCL/17/065-66 for 

Supply and Delivery of Self Supporting Aerial Copper Cables (hereinafter called "the Bid"). 

________________________________________________________________________________________________________ 


Page 28 of 58




Manufacturer's Authorization Letter 







WHEREAS -------------------------- (Specify name of the Manufacturer or Producer) who are established 

and reputable manufacturers or producers of --------------------- (Specify name and/or description of goods) 

having factories at ---------------- (Specify Address of Factory or Producing House). 

Do hereby authorise -------- (Specify Name and Address of Bidder/Agent) to submit a Bid, and subsequently 

negotiate and sign the contract with you against Invitation for bids (IFB) No. NDCL/17/065-66 for 

Supply and Delivery of Self Supporting Aerial Copper Cables for the above goods manufactured by us. 

We hereby extend our full guarantee and warranty for the goods offered for supply by the above firm 

against this Invitation for Bids. 

________ 

[Signature for and on behalf of Manufacturer or Producer] 

[Name] ---------------------- 

[Designation] ------------------ 

Date : 

_______________________________________________________________________________ 

Note : 

• The Manufacturer’s Authorization Letter shall be on the letterhead of the manufacturing concern and shall 

be signed by a person competent and having the power of attorney to bind the manufacturer. 

• It is mandatory to submit Manufacturer’s Authorization Letter for Self Supporting Aerial Copper Cables 

as per clause No. – 16.1 of Section III: Instruction to Bidders (ITB). 

________________________________________________________________________________________________________ 


Page 29 of 58




Performance Security Form 







WHEREAS ------(name of supplier) [hereinafter called "the Supplier"] has undertaken, in pursuance of 

Contract No. NDCL/17/065-66 dated ----- to Supply and Delivery of Self Supporting Aerial Copper 

Cables [hereinafter called "the Contract"] 

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with 

a bank guarantee by a reputable bank for the sum specified therein as security for compliance with the 

supplier's performance obligations in accordance with the contract 

AND WHEREAS we have agreed to give the supplier a guarantee: 

THEREFORE WE hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, 

up to a total of ------(specify currency and amount of guarantee in figure and words), and we undertake to 

pay you, upon your first written demand declaring the supplier to be in default under the contract and 

without cavil or argument, any sum or sums within the limits of ------(specify currency and amount of 

guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand for 

the sum specified therein. 

This guarantee is valid until the -----------------. 

Signature and Official Seal of the Guarantors 

[Name] -------------------------- 

[Designation] -------------------------- 

[Date]-------------------- 

[Address]--------------- 

_______________________________________________________________________________________ 

The list of banks located in Nepal as per clause No. – 4 of section II: Invitation for Bids (IFB) have been short listed 

and acceptance to Nepal Telecom for the purpose of performance security. 

End of Section V : Sample Forms 

________________________________________________________________________________________________________ 


Page 30 of 58



S 

C 

H 

E 

D 

U 

L 

E 

O 

F 

R 

E 

Q 

U 

I 

R 

E 

M 

E 

N 

T 

________________________________________________________________________________________________________ 


Page 31 of 58



Section VI 

Schedule of Requirement for Self Supporting Aerial Copper Cables 


S 

N 

Description Central Store, 

Kathmandu 

Regional Store, 

Biratnagar 


Birgunj 

Nepal Telecom's respective stores in Km 


Bhairahwa 


Pokhara 


Nepalgunj 


Dhangadhi 

Sub-total 

in km 

Tota 

l in 

km 

Lot - I 

Lot - II 

Lot - III 

Sub-total 

Lot - I 

Lot - II 

Lot - III 

Sub-total 

Lot - I 

Lot - II 

Lot - III 

Sub-total 

Lot - I 

Lot - II 

Lot - III 

Sub-total 

Lot - I 

Lot - II 

Lot - III 

Sub-total 

Lot - I 

Lot - II 

Lot - III 

Sub-total 

Lot - I 

Lot - II 

Lot - III 

Sub-total 

Lot - I 

Lot - II 

Lot - III 

1 150 x 0.4 x 2 45 60 45 150 15 20 15 50 15 20 15 50 15 20 15 50 10 15 0 25 15 20 15 50 10 15 0 25 125 170 105 400 

2 100 x 0.4 x 2 30 40 30 100 10 20 10 40 10 20 10 40 10 20 10 40 10 15 0 25 15 20 15 50 10 15 0 25 95 150 75 320 

3 70 x 0.4 x 2 30 40 30 100 15 20 15 50 15 20 15 50 10 25 15 50 20 30 0 50 15 20 15 50 10 15 0 25 120 165 90 375 

4 50 x 0.4 x 2 30 40 30 100 15 20 15 50 15 20 15 50 10 25 15 50 10 15 0 25 10 15 0 25 10 15 0 25 105 145 75 325 

5 30 x 0.4 x 2 30 40 30 100 15 20 15 50 15 20 15 50 15 20 15 50 10 15 0 25 10 15 0 25 10 15 0 25 105 145 75 325 

6 20 x 0.4 x 2 25 35 40 100 15 20 15 50 15 20 15 50 5 10 10 25 10 15 0 25 10 15 0 25 10 15 0 25 95 140 65 300 

7 10 x 0.4 x 2 30 45 50 125 15 20 15 50 15 20 15 50 5 10 10 25 10 15 0 25 15 20 15 50 10 15 0 25 110 150 90 350 

Note : 

If the destination and quantity require to change the Nepal Telecom shall notify the supplier in appropriate time. 

________________________________________________________________________________________________________ 


Page 32 of 58



Section VII : 

Adjustment of Unit Price of Copper Cables for Variation in Price of Copper 

(1) This tender is for supply of copper cables of different types (conductor gauge) and sizes (cable pairs). 

Because of the large copper content of these cables, the prices of these cables are substantially affected 

by and dependent on the price of copper in the world market which can fluctuate significantly between 

the date of bid submission and the date of manufacture and the delivery of cables. In order that neither the 

purchaser nor the selected contractor is affected adversely or favourably by variations in the price of 

cables due to fluctuations in the unit price of copper between the date of submission of bids and the date 

of delivery, it is necessary that the price quoted by the bidder in his bid for copper conductor cables is 

based on the unit price of the copper at about the time of bid submission and that the price to be paid to 

the selected contractor for the cables supplied is based on the unit price of copper at about the time of 

opening of the letter of credit. 

(2) Further, to ensure that all the bidders base their bid price for copper cables on the same unit price of 

copper, the following criteria are specified for bidders to quote for the cables and for calculation of 

payment to the contractor for cables delivered. 

(a) The bid price of cables shall be quoted on the basis of unit price of copper and quoted as follows: 

(i) The bid prices shall be quoted for conductor gauge of 0.4 mm and for each size (number of pairs) 

of cable. 

(ii)The bid prices of all cables shall be quoted in the currency of bid in terms of unit price per 

kilometre of cable. 

(iii)The bid price shall be based on the unit price per metric tonne of copper in Pound Sterling quoted 

on the London Metal Exchange (LME) on the date thirty (30) days prior to the date of submission 

of bids; the currency exchange rate used in quoting the bid price shall be indicated in the bid; and 

(iv) For conductor gauge of 0.4 mm cable, the weight of copper in metric tonne for one cable pair per 

kilometre shall be indicated in the bid. 

(b) In addition, the bidder shall quote the total bid price of the conductor size of 0.4 mm and size (number 

of pairs) of copper cable for the respective quantity specified in the schedule of requirements. These 

total bid prices (after adjustments for any computation errors) shall be considered in evaluation of bids. 

(c) In order that neither the purchaser nor the contractor is affected adversely by the variation in price of 

cable due to fluctuations in the unit price of copper between the date of bid submission and the time of 

delivery, for payments to the contractor the following formula shall be used to calculate the unit price 

of cables delivered from the unit bid price of the cable quoted in the bid. 

P C = P b + A 

Where, 

P C = unit price per kilometre of cable in the currency of bid to be paid at the time of delivery of goods 

P b = unit bid price of cable per kilometre of cable in the currency of bid quoted in the bid 

N = number of copper pairs in the cable 

A = N x W x (C C x E C – C b x Eb) 

________________________________________________________________________________________________________ 


Page 33 of 58



W = weight of copper in metric tonne per cable pair per kilometre 

C b = unit cost of copper per metric tonne in Pound Sterling quoted on the London Metal Exchange 

(LME) at the closing time of thirty (30) days prior to the date of submission of bid, which shall be 

used by all bidders in quoting their bid prices. 

C C = unit cost of copper per metric tonne in Pound Sterling quoted on the London Metal Exchange 

(LME) thirtieth (30 th ) day from the date of opening of the letter of credit for each lot. The 

actual date of LME shall be informed to suppler by Nepal Telecom. 

E b = currency exchange rate between Pound Sterling and the currency of bid quoted by the national 

bank of the purchaser on a date thirty (30) days prior to the date of submission of bids and 

expressed as follows: 

( ) bid currency 

E b = 

one pound sterling 

E C = currency exchange rate between Pound Sterling and the currency of bid quoted by the national 

bank of the purchaser on a date thirty (30) days prior to the actual date of L/C opening and 

expressed as follows: 

E C = 

( ) bid currency 

one pound sterling 

The bidders must submit with their bids authenticated document listing the unit price of copper 

quoted on London Metal Exchange (LME) thirty (30) days before the date of submission of bid. 

Failure to submit such authenticated document with the bid will render the bid non-responsive and 

liable to disqualification 

End of section VII : Adjustment of unit price of copper cables 

for variation in price of copper 

________________________________________________________________________________________________________ 


Page 34 of 58



Section VIII : 

Price Schedule and Quantity Thereof for Self Supporting Aerial Copper Cables 

Name of Bidder :______________________________________ 


SN 

Description 

Quantity 

1 150 x 0.4 x 2 400 

2 100 x 0.4 x 2 320 

3 70 x 0.4 x 2 375 

4 50 x 0.4 x 2 325 

5 30 x 0.4 x 2 325 

6 20 x 0.4 x 2 300 

7 10 x 0.4 x 2 350 

8 

9 

Cost of factory 

inspection as per 

clause No. – 17 

of section IV : 

COC 

Cost of Training 

as per clause No. 

– 18 of section 

IV : COC 

3 - Lots 

(2-persons 

each lot for 

7 working 

days) 

12 - 

Persons 

Country 

of 

Origin 

Unit price 

FOB port 

or specify 

port of 

loading in 

US$ or 

Euro 

Unit 

Price CIF 


Boarder (as 

per clause 

no. -6 of 

section III : 

ITB) in US$ 

or Euro 

Total 

Price CIF 


Boarder (as 

per clause 

no. -6 of 

section III : 

ITB) in US$ 

or Euro 

Unit price 

of inland 

delivery to 

final 

destination 

in NRs. 

Total 

price of 

inland 

delivery 

to final 

destinati 

on in 

NRs 

Total Bid Price CIF Nepal Boarder in US$ or Euro (in figure): ________ (In words : ___________________ ) 

Breakdown Price of the goods 

(1) Total FOB price of the goods in US$ or Euro (in figure): ____________________________ 

(2) Total Freight Cost of the goods in US$ or Euro (in figure): __________________________ 

(3) Total Insurance Cost of the goods in US$ or Euro (in figure): _______________________ 

Total Price of Inland delivery to final destination in (figure) : NRS. _____ (In words: Nepalese Rupees: ____) 

Cost of Factory Inspection of two (2) persons for 7 days in US$ or Euro (in figures) ______ (In words: __________) 

Cost of Training of twelve (12) persons for 10 days in US$ or Euro (in figures) ______ (In words: __________) 

Signature of the Bidder: __________________________ 

Full Name: __________________________________ 

Designation: ________________________ 

Bidder's official seal and date: __________________ 

Note 

(1) If there is a discrepancy between the unit price and the total price which is obtained by multiplying the unit price 

and quantity, the unit price shall prevail, and the total price will be corrected. 

(2) If there is a discrepancy between words and figures, the amount in words will prevail. 

(3) Incase of discrepancy between total quoted price in the bid form and the bill of quantity or price schedule, the 

lowest total price shall prevail. 

(4) If there is a discrepancy between the hard copy and soft copy, the hard copy shall prevail. 

(5) If the supplier does not accept the correction of the errors, its bid will be rejected, and its bid security shall be 

forfeited. 

________________________________________________________________________________________________________ 


Page 35 of 58



Section IX 

Chapter – I : 

General 

Conditions 

for 

Technical 

Specifications 

for 

Self 

Supporting 

Aerial 

Copper 

Cables 

________________________________________________________________________________________________________ 


Page 36 of 58



Section IX 

Chapter – I : 

General Conditions of Technical Specifications for Self Supporting Aerial Copper Cables 

Clause 

No. 

Particulars of Nepal Telecom's Requirements 

1 General 

This specification has been framed to be a part of the technical 

specification drawn up by the Nepal Telecom unless stated otherwise. 

Every specification drawn up by the Nepal Telecom shall make reference 

to this specification. 

1.1 Scope 

1.1.1 This specification consists of general conditions or clauses which are 

common to almost all the individual technical specifications. Unless stated 

otherwise in the individual technical specification of different items, 

requirements specified herein must be complied. 

1.1.2 Some of the clauses stated under this specification might not be identical 

to that of an individual specification or may even be contradictory. In such 

cases, the product shall comply to the clauses as given in the individual 

specification. 

1.1.3 Where same topic is dealt with in the individual technical specification, 

the requirements there are termed as additional clauses. 

2 General Requirement 

2.1 The tender document offered by bidders shall consists of the following 

technical documents : 

(a) Standard product catalogue for the item being tendered. This catalogue shall 

clearly indicate the item being offered with various technical and physical 

features of the offered item. The model number shown in this catalogue and 

the model number mentioned in the price list in the tender response 

document should be the same. 

(b) Detailed technical specification of the offered item along with the drawings of 

components and subassemblies. 

(c) All the information sought for in the invitation to the tender document must be 

available in the detailed offer including the technical specification. 

(d) A clause wise statement of compliance giving clause by clause answer to the 

Nepal Telecom technical requirements mentioned in the technical 

specification. The statement of compliance shall clearly indicate the extent of 

compliance to the Nepal Telecom requirements in its specification. This 

becomes extremely important in case the manufacturer does not already have 

his own full-fledged specification for his product. 

If there are deviations in the offered product from the Nepal Telecom's 

requirements, the same should be clearly high lighted in the compliance 

statement, with any explanations or comments, the manufacturers or 

suppliers would like to offer. 

Bidder shall state as 


Compliant/ Non-compliant 

If the technical requirements of the offered item are not clear from the 

documents provided as per this clause, the tender offered will be treated as 

not responsive. For example: Statements such as `Noted', 'will be met' or 

'will be satisfactory' are not acceptable. 

________________________________________________________________________________________________________ 


Page 37 of 58



Clause 

No. 


2.2 This specification covers only the general condition governing the supply 

of materials but does not include all the provisions of technical 

specification and commercial contract. 

2.3 Test Certificates 

The manufacturer or supplier shall, when so required by the Nepal 

Telecom, supply a test certificate giving the results of the chemical, 

physical and other tests batch wise indicating that the materials used in the 

manufacture of the cable, comply with the requirements of the 

specification. 

2.4 Supply Record 

The manufacturer shall also provide supply record of his product as per 

clause No. 16.2 and clause No. – 21 of section III : ITB. Implementation 

of the product during development and or on test basis may not be 

accepted. 

2.5 Expected Cable Life 

The cable shall be designed for a life expectancy as given in the individual 

technical specification for the product, without any serious degradation of 

the performance or reliability when maintained in accordance with the 

contactors recommendation and when operated in the environmental 

conditions as stated in the clause 2.6. 

2.6 Performance Conditions 

2.6.1 Climatological Conditions of Nepal 

Climatological conditions at major places of Nepal are mostly observed to be:- 

mean of daily maximum (annual) = 31.1 degree Celsius 

mean of daily maximum in Summer = 38.1 degree Celsius 

,, minimum (annual) = 11.4 degree Celsius 

,, ,, in Winter = 2.0 degree Celsius 

maximum temperature reached 

= 43.7 degree Celsius 

minimum temperature reached 

= - 4.2 degree Celsius 

maximum vapour pressure reached = 40.0 mb 

2.6.2 The cable shall be capable of maintaining its performance for 24 hours 

daily throughout the year under the following climatological conditions. 

(a) Temperature : -10 degree C to +55 degree C 

(b) Humidity : Relative humidity (R.H.) upto 100% within the 

temperature range 0 degree to 35 degree 

centigrade and upto 75% R.H. at temperature 

above 40 degree centigrade. 

(c) Dust 

: With a built-up of dust on operational surfaces to 

a level such as may occur because of 

imperfections in sealing of cable housing. 

(d) Altitude : At any altitude upto 5000 m. above sea level. 

(e) Wind Pressure :The Cable shall be able to withstand the wind 

pressure of 110 Kgf/sq. m. 

(f) Ultraviolet Ray : The materials of the cable, their strength and 

appearance shall not be affected by ultraviolet ray 

exposure. 




________________________________________________________________________________________________________ 


Page 38 of 58



Clause 

No. 


2.6.3 The cables are classified into following categories depending upon their 

environment of use and design. 

Category location and exposure conditions of cable 




(a) Buried or installed in duct pipes and manholes. 

(b) Exposed completely to the open environment. 

2.6.4 

The cable shall be capable of maintaining its performance for twenty four 

(24) hours daily throughout the year under the following temperature 

ranges in accordance to their categories. 

Cable type will be indicated in the individual specification. 

Guaranteed operational 

Cable survival condition 

condition 

Category 

Highest 

Lowest Highest Lowest 

Temperat 

Temperature Temperature Temperature 

ure 

E −10 0 C 55 0 C −15 0 C 55 0 C 

3 Material and finish 

The design, workmanship, material and finish of all the cables shall be 

free from defect and shall be capable of functioning perfectly and be able 

to withstand the rigours of long service in the climatological condition 

mentioned in clause No. - 2.6 

End of section IX : Chapter – I: General Conditions of Technical 

Specifications for Self Supporting Aerial Copper Cables 

________________________________________________________________________________________________________ 


Page 39 of 58



Section IX 

Chapter – II : 

Technical 

Specifications 

for 

Solid 

Polyethylene 

Insulated 

Polyethylene 

Sheathed 

Self 

Supporting 

Aerial 

Copper 

Cables 

________________________________________________________________________________________________________ 


Page 40 of 58



Section IX 

Chapter – II : 

Technical Specifications for Solid Polyethylene Insulated Polyethylene 

Sheathed Self Supporting Aerial Copper Cables 

Clause 

No. 


1* General 

Multiple pair solid polythene insulated, copper conductor cables ranging 

from 10 to 150 pairs are used by the Nepal Telecom as Self Supporting 

Aerial Copper Cables. These cables are polyethylene sheathed with a 

poly-Al moisture barrier. This specification covers the technical 

requirements of Self Supporting Aerial Copper Cables. 

1.1* Scope 

1.1.1* This specification deals with the constructional requirements and electrical 

properties of telecommunication multi pair Self Supporting Aerial Copper 

Cables with twisted pairs of conductors with poly-Al laminate moisture 

barrier bonded to the polyethylene sheath. This is applicable to cables of 

10 pairs to 150 pairs. The cables may be ordered as 10, 20, 30, 50, 70, 100, 

150 pair cables. The insulation of conductor shall be of solid polyethylene 

type. The maximum no. of pair of cables of conductors shall be 150 pairs. 

1.1.2* All requirements stated in the general conditions for technical 

specification are integral part of this specification. 

1.1.3* This specification covers the technical provision governing the supply of 

materials but does not include all the provisions of commercial contract. 

1.2* Reference 

This specification requires reference to the following standard 

specification (latest issue). 

(a) NT/00 - General conditions for Nepal Telecom specification 

(b) BS 6234 : 1987 - Polythene Insulation and sheath of electric cables. 

(c) BS 3573-1972-Polyethylene insulated conductor for 

Telecommunication distribution cable. 

1.3* The cable shall be designed for a life expectancy of at least fifteen (15) 

years without serious degradation of the performance or reliability. 

2* Components 

2.1* Conductor 

2.1.1* Each conductor in the completed cable shall consist of a solid wire of 

annealed high conductivity (Grade A) copper which is smoothly drawn, 

circular in section, uniform in quality and free from defects. 

2.1.2* The diameter, resistance and elongation requirements of the conductor 

shall be in accordance with Table - 1. 

2.1.3* The electrical resistance unbalance shall not exceed the values listed 

below : 

Conductor size 

Percentage unbalance 

(Diameter) Average Individual 

0.40 mm 1 2.5 

The resistance unbalance between conductors is defined as 

R1 

− R2 

R + R 

× 100 Where, R 1 and R 2 in ohms are values for the 

1 

2 

measured values of resistance of the two conductors of the pair. 




________________________________________________________________________________________________________ 


Page 41 of 58



Clause 

No. 


2.1.4* Joints in the conductors shall be kept to a minimum and shall be 

made in such a manner that the tensile strength of a test piece of 

conductor, not less than 250 mm long containing a joint shall be not 

less than ninety percent (90%) of that of an adjacent length of 

conductor not containing a joint. 

2.2* Insulation 

2.2.1* Each conductor shall be insulated with solid high-density 

polyethylene having density range of 0.94~0.96 gm/cm 3 . The melt 

flow index shall be less than 0.5. The minimum insulation thickness 

shall not be less than the value given in Table - 1. 

2.2.2* The colour of insulation shall be readily identifiable under normal 

lighting conditions. The grade of pigment used for colouring the 

polyethylene shall be such that the coloured insulation meets the 

specific requirements of Table - 2. 

2.3* Core Wrapping 

The cable core shall be covered with at least one close helical or 

longitudinal application of non-hygroscopic plastic tape with suitable 

thickness. 

2.4* Moisture Barrier 

2.4.1* An aluminium tape coated with polyethylene co-polymer on both sides 

shall be longitudinally applied over the cable core. The thickness of 

aluminium shall be 0.15 mm and polyethylene/co-polymer coating on 

each side 0.05 mm. The poly-Al moisture barrier shall completely cover 

the cable core with an overlap of not less than 3 mm for cables having 

cable core diameter less than or equal to 15 mm and the overlap shall be 

6 mm for cables with cable core diameter more than 15 mm. 

2.4.2* The aluminium tape shall be sealed and bonded to the inner surface 

of the polyethylene sheath extended over it. The tape shall be 

electrically continuous throughout the length of the cable. 

2.4.3* The peel strength of the polyethylene/co-polymer coating to the 

aluminium tape shall be as per Annexure - II. 

2.5* Sheath 

2.5.1* The cable shall be sheathed with polyethylene type 03C in 

accordance with the requirements of BS 6234-1987. 

2.5.2* The sheath shall be free of pin holes, joints and other defects. It shall 

be circular in shape. 

2.5.3* The radial thickness of the sheath shall not be less than value given 

in Table - 4. 

3* Constructional Requirements 

3.1* The plain copper conductor complying with clause No. - 2.1 shall be 

insulated in accordance with clause No. - 2.2 such that the 

requirements of this specification are met. 

The colour of the insulation shall be chosen to meet the requirements 

of Table - 2. 

3.2* Pairing 

Two appropriately coloured insulated conductors (Table - 2) shall be 

uniformly twisted together under light tension to form a pair. The 

length of lay shall be such that the two wires forming a pair shall not 

dissociate by normal handling. The various pairs shall be so arranged 

that the capacitance unbalance as per clause No. - 4.5 is met. 




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Page 42 of 58



Clause 

No. 


3.3* Stranding 

3.3.1* Upto 100 pairs 

10 pairs shall be stranded to form a group called an unit. The colour 

scheme of the assembly will be as per Table - 2. Each unit shall have a 

helical lapping of polyester/ polypropylene/polythene tape of thickness 

0.02 mm minimum and width of 3 mm. The tapes shall be coloured as 

per the Table - 3 to identify the units. The colour of the tape shall be 

distinguishable under normal lighting condition. Polythene strings may 

be used as fillers for circular core formation. 

2,3,5,7 and 10 numbers of 10 pair units shall be assembled to form 20, 

30, 50, 70 and 100 pairs cable respectively. The numbering of the cable 

units shall be clockwise from the running end. 

3.3.2* Cables upto 150 pairs 

5 units of 10 pair shall be stranded to make a super unit of 50 pair. Each 

super unit shall have a suitably coloured lapping of tape to indicate the 

super unit number as shown in Table - 3. e.g. a 150 pair cable shall have 

three (3) super units. 

3.4* Identification 

Following information shall be embossed or printed on the cable sheath 

at intervals of 1 m throughout the whole length of the cable to enable the 

identification of cable. The embossed or printed marking shall be 

distinct to naked eye from a distance of not less than 50 cm. 

(i) Size of cable 

(ii) Type of insulation 

(iii) Progressive length marking 

(iv) Year of manufacturing 

(v) Manufacturer's name 

(vi) Nepal Telecom 

3.5* Sheath 

The cable shall be sheathed with polyethylene in accordance with clause 

No. - 2.5. It shall be circular, free from defects and of thickness in 

accordance with Table - 4. 

3.6* Suspension Wire 

The aerial cable shall be supported by a suspension messenger of seven 

stranded galvanised steel wire of suitable diameter. The number of 

strands, the diameter and the tensile strength requirements are given in 

Table - 4. The preformed stranded suspension wire shall not open when 

cutting an individual wire or suspension messenger as a whole. 

3.7* Web Dimension 

The complete cable with messenger wire shall form figure of 8. The 

dimension of web between suspension strand and the main cable shall 

be maintained as per the Nepal Telecom drawing DR – 1/NT/EP- 320. 

3.8* Sealing and Marking of Ends 

After testing, the ends of each length of cable shall be enclosed in 

securely attached, tightly fitting caps, having wall thickness and overall 

length of not less than 2 mm and 50 mm respectively. 

The ends of each length of cable shall be marked by the application of a 

durable coloured adhesive plastic tape to distinguish between the 

directions of rotation of the colour code; alternatively, the sealing caps 

may be coloured. Red shall be used to indicate the clockwise end and 

green for the anti-clockwise end. Cables shall preferably be drummed 

with the colour scheme clockwise at the running end. 




________________________________________________________________________________________________________ 


Page 43 of 58



Clause 

No. 


4* Electrical Test 

4.1* General 

Tests on the finished cables shall be made to prove compliance with 

all requirements of this specification. 

4.2* Conditions of measurement and test 

All the measurements shall be carried out at a temperature 20 + 5 

degree C. Before the measurement is done, the test cable shall be 

stored at the measuring temperature for a sufficient time to allow the 

cable to reach this temperature. If measurement is done at different 

temperature, the result shall be corrected to 20 degree C. 

4.3* Conductor Resistance 

4.3.1* The resistance of the conductor shall be in accordance with Table - 1. 

4.3.2* All the conductors in the completed cable shall be tested for 

continuity and absence of crossed pair. 

4.3.3* The cable shall be tested for resistance unbalance and shall conform 

to clause No. - 2.1.3. 

4.4* Mutual Capacitance 

The mutual capacitance shall be measured at 800 Hz. During these 

measurements, the screen and all conductors other than those under 

test shall be connected to earth. The average mutual capacitance of 

pairs shall not exceed the value shown below: 




Conductor size 

Average mutual capacitance per KM 

0.40 mm 50 nF 

However, the realization of above value of capacitance with 

insulation thickness lower than the value mentioned in Table - 1 will 

not be acceptable. 

4.5* Capacitance unbalance 

4.5.1* Pair to pair capacitance unbalance measured at 800 Hz between 

adjacent and alternate pairs in each unit of a super unit or cable shall 

not exceed the following limits. 

Average (for the super unit) 

- 275 pF/Km 

Individual combination 

- 500 pF/Km. 

4.5.2* Pair to ground capacitance unbalance at 800 Hz shall not exceed the 

value shown below: 

Average 

- 1500 pF/Km. 

Individual 

- 3000 pF/Km. 

4.5.3* The measurements of capacitance unbalance for length other than 1 

Km shall be corrected as follows : 

1 L [ + 

2 1000 

1 

L 

( ) 

2 

] 1000 

Where, L is the length of cable under test in meters. 

________________________________________________________________________________________________________ 


Page 44 of 58



Clause 

No. 


4.6* Insulation resistance 

After steady electrification with not less than 500 volts DC for not 

less than 60 seconds, the insulation resistance of each conductor in 

the cable measured with all the other conductors and screen 

connected together shall be not less than 10 Giga ohm for a length of 

1000 m at room temperature. 

4.7* Dielectric Strength 

4.7.1* The insulation between conductors shall be capable of withstanding 

for 3 seconds a DC potential of 2.4 KV for 0.4 mm conductor. 

4.7.2* The insulation between the shield and conductors in the core shall be 

capable of withstanding for 3 seconds a DC potential of 10 KV for 

0.4 mm conductor. 

4.8* Attenuation 

The average attenuation of the pairs at 0.8 KHz shall not exceed the 

values listed below at 20 degree C. 

0.40 mm 1.65 db/km 




Temperature correction for attenuation will be done by the formula. 

Attenuation at 20 degree C = 

Attenuation.. 

t οC 

1+ 0.0018.( t − 20) 

5* Mechanical Test 

5.1* Conductor 

5.1.1* Elongation Test 

Samples of conductor, when tested as shown below, shall give an 

elongation before fracture in accordance with Table – 1. 

The elongation test using a nominal gauge length of 250 mm shall be 

carried out on a machine such that the load shall be applied gradually 

and the rate of separation of the jaws of the testing machine shall be 

not greater than 100 mm/min and shall be so adjusted that the total 

time of testing from the moment of application of the load until 

fracture is between 15 and 60 seconds. 

5.1.2* Tensile strength of jointed conductor 

The condition of test shall be the same as that applicable to the 

elongation test of conductor taken from the finished cable. The 

requirements shall be as specified in clause No. - 2.1.4 

5.2* Insulation 

5.2.1* Elongation 

A length of insulation carefully removed from the conductor shall be 

inserted in a suitable tensile testing machine such that there are 50 + 

5 mm between the grips, when extended at a rate of 250 + 20 

mm/minute, the minimum elongation at break shall be not less than 

300%. 

5.2.2* Breaking Force 

The breaking force of the test piece so tested as in clause No. - 5.2.1 

shall not be less than 1.5 N for insulation of a 0.4 mm conductor. 

________________________________________________________________________________________________________ 


Page 45 of 58



Clause 

No. 


5.2.3* Spark Test 

The manufacturer shall have continuous record of spark test with at least 

1 KVA during production and shall make available these records at the 

time of inspection and acceptance of cables. Pin holes are not permitted. 

5.2.4* Resistance to compression 

Two lengths of insulated conductor shall be uniformly twisted together 

under light tension so that there are ten 360 degree twists in a final 

length of approximately 100 mm. Not more than 50 mm in the middle 

portion of the twisted pair shall be placed between two flat rigid metal 

plates coated with polyethylene on the inside surfaces. The polyethylene 

coating shall be a film of a nominal thickness 250 micrometer. A 

compressive force of not less than 65 N shall be applied to the plates. 




One minute after the application of force, and with the force still applied 

there shall be no electrical contact between the insulated conductors. 

The tests for contact shall be made using a DC voltage between 1.5 V 

and 12 V and a suitable indicator. 

5.2.5* Retraction 

When cut at a point not less than 1 metre from the end, the retraction of 

the insulation on the conductor shall not exceed 2.5 mm after 1 minute. 

5.3* Sheath 

5.3.1* The minimum radial thickness of the sheath measured at any traverse 

section shall be in accordance with Table - 4. 

5.3.2* The test method and the test requirements shall be as per Annexure - II. 

6* Cable drum information 

6.1* The cable shall be coiled on wooden or synthetic drum, the size of 

which shall conform to those given in table below. Strong battens shall 

be fixed on to the circumference of the flanges of the drum so as to 

protect cable from damage during transportation and storage. 1 or 2 

layers of cardboard with total thickness of 6 mm shall cover the cable 

circumferentially for the further protection of cable. The manufacturer 

shall ensure that the battens shall not be removable except with the use 

of tools. The minimum barrel (core) diameter D of each drum shall be 

given by D = k × d, where k, a constant dependent on cable type, d is the 

outer cable diameter. For laminated sheath cable k = 15. The nominal 

drum dimensions should be as tabulated below: 

Flange Diameter 

(mm) 

Barrel Diameter 

(mm) 

Overall Width of 

Drum (mm) 

Minimum 

Maximum 

900 

2200 

385 

1400 

500 

1200 

6.2* The manufacturer shall supply the cable in fixed length in each cable 

drum for every size of the cables as listed below: 

Cable Size and Gauge 

Standard Length (Meter) 

(a) 10 pairs to 100 pair cable of 0.4 mm 1000 

diameter conductor 

(b) 150 pair of 0.4 mm conductor diameter 500 

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Page 46 of 58



Clause 

No. 


6.3* It is important that in all cases, only a single length of cable should 

be delivered on a cable drum. It is also suggested that the gross 

weight of the drum including the single length of cable wound on it 

shall not exceed 3 Metric ton. The overall width of the drum should 

not be more than 1.2 meter. The diameter of the hole at the centre 

of the flange shall be 85 mm. 

6.4* Both the ends of the cable on a drum should be accessible for tests 

and hence may be embedded in specially made recess on the sides of 

the drum. 

6.5* The manufacturers shall provide the information regarding the 

overall diameter and weight per km of the cable being supplied in 

each case. 

6.6* The following information shall be painted on both sides of the drum 

by indelible painting. As a part of delivery information, the 

manufacturers shall have a patch of colour in a 75 mm strip as shown 

in the diagram DR-1/NT/EP/300 to signify a particular regional 

depot of the Nepal Telecom in Nepal. The colour code information 

to be painted on the drum is given in table - 5. Pasting of the notice 

or attachment of cardboard or sticker is not permissible. 

(a) The Managing Director 



Ministry of Information and Communications 

Government of Nepal 

(b) Delivery Site : Central/Regional/Site Store Depot 


Site Name : 

(c) Type and Size of Cable : 

(d) First Meter Reading : 

Last Meter Reading : 

Length of Cable : 

(e) Nepal Telecom's Drum No. : 

(f) Exchange Code : 

(g) Manufacturer's Drum No. : 

(h) Manufacturer's Name : 

Date of Manufacturer : 

(i) Nepal Telecom's order No. : 

(j) Net Weight : 

Gross Weight : 

(k) Point of Entry : 

Note : 

• Delivery site and point of entry details is provided in schedule of 

requirements. 

• Typical notice on the flange of the cable drum is drawn in the 

attached drawing DR-1/NT/EP/300. This will be displayed on 

the outside of both flanges of the drum which are visible 

outside. 

Bidder shall state as Fully 

Compliant/ Partially 


End of Section IX : Chapter – II : Technical Specification for Solid Polyethylene 

Insulated Polyethylene Sheathed Self Supporting Aerial Copper Cables 

________________________________________________________________________________________________________ 


Page 47 of 58



Table – 1 

Diameter, Resistance and Elongation of the Conductors 

Conductor 

diameter 

(mm) 

Maximum value of 

Resistance/ km of cable 

conductor at 20 o C in ohms 

Minimum thickness of 

insulation in mm. 

Minimum % elongation 

of conductor sample 

taken from completed 

cable 

Overall 

diameter 

(mm) 

0.40 140 0.17 15 0.74 

End of Table – 1 : Diameter, Resistance and Elongation of the Conductors 

________________________________________________________________________________________________________ 


Page 48 of 58



Table – 2 

Colour Code for Conductor Insulation 

Pair No. 

Colour 

A Wire 

B Wire 

1 White Blue 

2 White Orange 

3 White Green 

4 White Brown 

5 White Grey 

6 Red Blue 

7 Red Orange 

8 Red Green 

9 Red Brown 

10 Red Grey 

End of Table – 2 : Colour Code for Conductor Insulation 

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Page 49 of 58



Table – 3 

The Colour Scheme of the Tape or Binder for Identification 

Unit No./Super unit no. No. of Pairs Colour of the tape or binder 

1 10/50 Blue 

2 10/50 Orange 

3 10/50 Green 

4 10 Brown 

5 10 Grey 

6 10 Blue-Red 

7 10 Orange-Red 

8 10 Green-Red 

9 10 Brown-Red 

10 10 Grey-Red 

End of Table – 3 : The Colour Scheme of the tape or binder for identification 

________________________________________________________________________________________________________ 


Page 50 of 58



Table – 4 

Conductor 

Diameter 

0.4 

No. of 

Pairs 

10 

20 

30 

50 

70 

100 

150 

Min. Insulation 

thickness 

(mm) 

0.17 

No. & min dia. 

of Strands 

(mm) 

7 x 0.9 

7 x 0.9 

7 x 0.9 

7 x 0.9 

7 x 0.9 

7 x 1.2 

7 x 1.2 

Suspension Wire 

Min. over-all 

dia 

( mm) 

2.7 

2.7 

2.7 

2.7 

2.7 

3.6 

3.6 

Min. Tensile 

Strength KN 

7.1 

7.1 

7.1 

7.1 

7.1 

12.6 

12.6 

Minimum thickness Sheath 

Suspension 

Wire (mm) 

1.0 

1.0 

1.0 

1.0 

1.0 

1.3 

1.3 

Cable 

(mm) 

1.2 

1.2 

1.2 

1.3 

1.4 

1.5 

1.6 

End of Table – 4 

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Page 51 of 58



Table – 5 

Drum Colour Code for Nepal Telecom's respective stores 

SN Delivery site (Nepal Telecom's respective stores) Colour code 

1 Central store, Chhauni, Kathmandu Red 

2 Regional store, Biratnagar Blue 

3 Regional store, Birgunj, Simara Green 

4 Regional store, Bhairahawa Orange 

5 Nepal Telecom's store, Pokhara Yellow 

6 Regional store, Nepalgunj Chocolate 

7 Regional store, Dhangadhi White 

End of Table – 5 : Drum Colour Code for Nepal Telecom`s respective stores 

________________________________________________________________________________________________________ 


Page 52 of 58



Annexure - I 

Type Tests on Polyethylene Insulation and on Completed Cables 

Clause 

No. 


1 Tests on Insulated Wires 

1.1 Thermal Stress Cracking 

10 lengths of insulated conductor of 15cm, each shall be wrapped on 

their own diameter with a minimum of 10 continuous turns in a length 

of 2 cm, of the insulated samples. It shall be suspended in an air oven 

maintained at 70 o C + 1 o C for 14 days. After the period, they shall be 

removed from the oven and observed at ambient temperature for cracks 

with naked eye. There shall be no cracks. 

1.2 The following tests shall be conducted on all colours of insulation. 

Subsequent changes of colour master batch of a different 

grade/manufacturer/strength may involve a repetition of tests. 

1.2.1 Elongation and Tensile strength 

10 long lengths of insulation shall be carefully removed from the 

conductor and made into two sets of 10 half lengths. The first set shall 

be tested in a Tensile Testing machine for elongation. The percentage 

elongation on average basis and tensile strength shall not be less than 

300% and 12 N/mm 2 respectively. The second set of 10 samples is aged 

at 70 o C + 1 o C for 14 days and then tested as above. The average tensile 

strength of 10 samples so tested shall not change by more than 15% and 

the average percentage elongation at break shall not change by more 

than 30% of the average value of the first set. 

1.2.2 200 mm specimen shall be cut from the centre of 1500 mm length and 

then reduced to 150 mm by trimming each end of the specimen. The 

150 mm specimen shall be placed in a convection type air circulating 

oven for 24 hours at a temperature of 100 o C + 1 o C. The total shrinkage 

from both ends shall be measured at ambient temperature. The average 

shrinkage of 6 samples shall not exceed 6.35 mm. 




End of Annexure - I : Type Tests on Polyethylene Insulation and on Completed Cables 

________________________________________________________________________________________________________ 


Page 53 of 58



Annexure - II 

Clause 

No. 


1 Tests for laminate and composite sheath. 

A parallel sided test piece 150 mm long and 13 to 16 mm wide of 

the laminate or sheath shall be cut longitudinally from the laminate 

or sheath in one operation using a sharp punch. 




Test piece taken for testing the strength of the bond between the 

sheath and aluminium tape shall exclude the overlap of aluminium 

foil. For small diameter cables, it may not be possible to get sheath 

test pieces 13 mm width. In such cases test pieces of less width may 

be taken (excluding the poly-all over alp). 

Test piece taken for testing the strength of the bond between the 

interface of the aluminium tape at the seal shall include only the 

over lap of the tape. 

(a) For testing peel strength of laminate only, separate the 

aluminium and copolymer tape at one end. Insert the aluminium 

in the fixed grip and copolymer in the moving grip of the tensile 

tester. 

(b) For testing bond strength of sheath, insert the aluminium in the 

fixed grip and polythene sheath in the moving grip. 

(c) For testing bond strength of laminate at the over lap, insert the 

aluminium tape in the fixed grip and the cable sheath (other 

edge) in the other grip. For a, b, c the grip can be brought closer 

upto 3 cms. and electric operated tensile tester shall be used. 

Rate of separation between the grips shall be 100 to 125 

mm/min and the steady force required to separate the material 

shall be noted. 

Initial separation of the laminate or laminated sheath to facilitate 

insertion in the grips can be made by immersing about 25 mm at the 

end of the test piece in boiling industrial alcohol for about 30 

seconds. 

Sampling and Requirements 

(a) Peel strength of the laminate raw material shall be 20 gms/mm 

(minimum) 5 samples shall be tested. 

(c) Bond strength of the laminate to sheath shall be 40 gms/mm 

(minimum) and 60 gms/mm width (average) on 5 samples. 

(c) Peel strength of the laminate at overlap shall be the same as (b) 

above on 5 samples. 

________________________________________________________________________________________________________ 


Page 54 of 58



Clause 

No. 


2 Samples of polythene material removed from the cable sheath shall 

meet the following requirements when tested in accordance with 

Appendix D of BS 6234. Minimum tensile strength shall be 10 

N/mm 2 and minimum elongation at break 300%. 

3 Carbon black content for sheath 

The carbon black dispersion test shall be conducted as per Appendix 

K of BS 6234. The value shall be 2.5 + 0.5%. 

4 Melt flow rate for sheath 

The test shall be conducted as per BS 6234-1987. The MF index 

shall at least be equal to the minimum value for granules and 

maximum value shall not exceed 0.5. 




Note: 

The remaining test on insulation and sheath materials not 

mentioned above in this specification will be carried out as 

desired by the Nepal Telecom as per BS 6234-1987. 

End of Annexure – II 

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Page 55 of 58



Annexure – III 

Supply Record for Self Supporting Aerial Copper Cables 

SN 

Description 

of 

goods 

Quantity 

Date of 

Supply/ 

Dispatch 

Date of 

Delivery 

Purchaser's 

Name 

Purchaser's 

Country 

Names, addresses, 

telephone numbers, fax 

numbers, e-mail of the 

contact persons 

Note 

The bidder/ manufacturer shall attach the extra sheet (if required) in the same format to provide the 

supply details. 

________________________________________________________________________________________________________ 


Page 56 of 58



Annexure – IV 

Height of the web : 

5.5 ± 0.5 mm for (10-70) pairs 

5.5 ± 0.5 mm for (100-150) pairs 

Width of the web : 

3.5 ± 0.5 mm for (10-70) pairs 

4.2 ± 0.5 mm for (100-150) 

pairs 

DR-1/NT/EP/320 

Note: 

(1) The value of d, H and D vary according to the sizes of cables. 

(2) The web between wire and main cable shall be maintained as stated above in drawing. 

________________________________________________________________________________________________________ 


Page 57 of 58



Annexure – V 

Each Drum to be suitably color 

coded with 0.75mm colour patch 

to identify regional exchange site 

THE MANAGING DIRECTOR 

NEPAL TELECOM 


Ministry of Information and Communications 

Government of Nepal 

DELIVERY SITE: 

NT’S STORE NAME: 

NT’S DRUM NO: 

EXCHANGE NAME: 

MANUFACTURER’S DRUM NO: 

MANUFACTURER’S NAME: 

DATE OF MANUFACTURE: 

TYPE AND SIZE OF CABLE: 

FIRST METER READING: 

LAST METER READING: 

LENGTH OF CABLE: 

NT’S ORDER NO.: 

NET WEIGHT: 

GROSS WEIGHT: 

POINT OF ENTRY: 

Note: The above information shall be displayed on both side of the cable drum 

DR – 1/NT/EP/300 

________________________________________________________________________________________________________ 


Page 58 of 58

Nepal Telecom July, 2009

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