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New Salon Sanitation Rules Approved by Board You know that huge piece of paper in your salon that your inspector asks if they are on display... and it takes up a huge space on your wall and no one ever wants to read it. Now the Board has made modifications to the Salon Sanitation Rules that are required to be displayed in your salon. These guidelines have been updated and streamlined for greater understanding by licensees and the general public. These guidelines are minimum standards that all personal or business licensees must meet. They were established by law under chapter 4713.081 of the Ohio Revised Code. To acquire your new set of rules, visit the web site at www.cos.ohio.gov and click on the rotating current stories that detail this new publication. You can print them off yourself for display. You will know you have put the two page document together correctly as the state of Ohio seal serves as a watermark in the background. When both sheets are put together correctly, you can place them in a conspicuous place. Speaking of conspicuous, let’s be clear on what that means. According to the Dictionary, Conspicuous means Obvious or easy to notice; Noticeable or attracting attention. This does not mean that you need to hang the rules from the ceiling so they hit your customers in the head! But, it also does not mean that you put them in a non public place (break rooms, restrooms or storage closets). A good rule of thumb is to ask yourself, “If someone wanted to know what I am supposed to do as far as sanitation and their rights to ask what I should be doing, are the rules in a place where I could direct them to read these rules?” The Benefits of Online License Renewal The Ohio State Board of Cosmetology has long maintained one of the most affordable professional licenses in the state of Ohio while offering the most innovative services available. The implementation of online license renewal is just the next step in providing our customers the superior service that they deserve. Listed below are just a few, of the many benefits, that online license renewal provides for licensees as well as for the Board. And remember, cost savings within the state government benefit all of us! Benefits for Licensees • No postage required • Faster renewal completion • Proof of renewal completion • Faster receipt of new license • Benefits for the Board • Increase customer service efficiency • Cost reduction for paper, printing, mailing services, postage and payroll • Beneficial for environment Have I Renewed? The status of a license is changed within 24 business hours of completing the online renewal process. A license status is accessible by anyone using the license look up link at https://license.ohio.gov/lookup/default.asp The Board strongly encourages all salon owners and managers to use this site to verify the license status of employees and independent contractors. After all, a license violation against them will likely result in a fine against your salon as well. 12 | OCTOBER 2008 | OHIO STYLIST & SALON Quick and Easy For those individuals who would like to experience the ease of renewing their license online; simply visit https://license.ohio. gov/secure/default.asp with your license and a Visa®, MasterCard®, or Discover Card® available to pay your renewal fee. Cards issued by your financial institution can only be used if they contain the Visa® or MasterCard® logo. Please Note: The confirmation page will not contain your actual phone number; for security reasons, all phone numbers are displayed as 555-5555. No Computer?.. No Problem The following list contains locations that commonly have computers available, with internet access, for the public to use: • Metropolitan Library • Local Libraries • Community Centers • Recreation Centers • Universities • Colleges The 2013 license renewal will be conducted entirely online. This 2011 renewal period may be your last chance to familiarize yourself with the new process. We understand that change can be difficult and that many licensees will have questions and concerns regarding their license renewal. Therefore, the Board has created a toll free phone number specifically for license renewal issues. Please feel free to call us with any license renewal questions 1-877-267-8686.
New Rules Everyone Needs to Know!! The following rules have been modified. Please read them carefully and identify procedure changes that help protect the public. In addition, several of these rule changes have been made to help you, the licensee, have greater opportunity to be successful in business. Be sure to visit the Board’s website at www.cos.ohio.gov often to stay informed of any new rule modifications. The salon dispensary rule (4713-11-06) and the Cosmetological Storage Rule (4713-11- 06) go hand in hand. What these rules mean specifically, is the old way of doing business has changed. A salon will no longer need the old 24 square feet dispensary. The focus is now on how you store your containers and equipment appropriately. In this day and age of color bars and other new equipment, this rule has been modified to allow the stylist the opportunity to mix color and allow for the clients input right at the chair, instead of disappearing into the “magic room of the 50’s and 60’s. Cosmetology has become more of an art; an expression. These rules bring our standards more in line with this concept while not compromising the health and safety of the public. 4713-15-03 DISINFECTION OF IMPLEMENTS AND SPILLS; BLOOD AND BODY FLUIDS. (A) Disinfectants are inactivated and ineffective when visibly contaminated with debris, hair, dirt, particulates and/or when heavily soiled. Thus, implements and surfaces shall first be thoroughly cleaned prior to disinfection. Disinfectants shall be prepared fresh daily or more often if solution becomes diluted or soiled. Contact time: Leave surface wet or completely immersed, if possible, for a ten-minute contact time or longer as required by manufacturer for disinfecting against “HIV”, “HBV”, and all other viruses, bacteria, and fungi. In all cases the disinfectant used shall be in accordance with the manufacturer’s recommendation or other guidance in this rule. (B) All used implements shall first be cleaned of visible dirt, debris and/or bodily fluids with warm soapy/detergent water and then disinfected by thoroughly wetting surfaces with completely immersing in an “appropriate disinfectant”. (1) All non-porous implements, which come in contact with intact skin, shall be thoroughly cleaned before application of immersion in an “appropriate disinfectant”. An “appropriate disinfectant” for objects, which come in contact with intact skin is an environmental protection agency registered, hospital grade bactericidal (esp. pseudomonacidal), virucidal, and fungicidal that is mixed and used according to the manufacturer’s directions or household bleach in a ten percent solution for ten minutes., or seventy to ninety percent isopropyl alcohol or seventy to ninety percent ethyl alcohol for ten minutes. (2) All non-porous implements, which have come in contact with blood or body fluids, shall be thoroughly cleaned before application of immersion in an “appropriate disinfectant”. An “appropriate disinfectant” includes an environmental protection agency registered tuberculocides or products registered against “HIV/”HBV” or household bleach in a ten percent solution for ten minutes. For personal protection against blood-borne pathogens, cleanup should always be done wearing protective gloves and also gowns, and eye protection for large spills. All implements, which have come in contact with blood or body fluids, shall be disinfected by complete immersion in an “appropriate disinfectant”. (C) Any non-porous surface that comes in contact with blood or body fluids shall first be cleaned with warm soapy/detergent water, and then an “appropriate disinfectant” shall be used. An “appropriate disinfectant” for surfaces, which have come in contact with blood or body fluids, include environmental protection agency registered tuberculocides or products registered against “HIV”/”HBV” or household bleach in a ten percent solution for ten minutes. For personal protection against bloodborne pathogens, cleanup should always be done wearing protective gloves and also gowns, and eye protection for large spills. (D) Alcohol is a low level disinfectant as defined by the association for professionals in infection control and epidemiology, inc. Alcohol shall not be used for blood spills. All alcohol shall be kept in a covered container. Alcohol is flammable and shall be kept in a cool well, ventilated area, away from heat or flame. Alcohol evaporates rapidly, which makes extended contact times difficult to achieve unless the items are immersed. Alcohol deteriorates some plastics, metals and rubber items. When using alcohol on surfaces other than non-porous materials, the time of complete immersion shall be a minimum of fifteen minutes after pre-cleaning thoroughly with a plastic or metal brush and warm soap/water to remove debris. (E)(D) Household bleach is an effective disinfectant for all purposes in a salon. Bleach solutions shall be mixed daily and used in a ten to one solution (nine parts tap water and one part bleach). Bleach shall be kept in a closed covered container and not exposed to sunlight. Bleach may produce eye irritation or mouth, esophageal, and gastric burns. Bleach is corrosive to metals. Bleach vapors might react with vapors from other chemicals, and therefore should not be placed or stored near other chemicals used in salons (i.e. acrylic monomers, alcohol, other disinfecting products, or near flame). Used or soiled bleach solution shall be discarded every day by pouring down sink basin or toilet bowl. (F)(E) All bottles and/or containers other than the original manufacturers’ container used for application of “appropriate disinfectant” shall be properly labeled as to contents, percentage solution and date mixed. (G)(F) Cleanup items from minor cuts shall be double bagged or placed in biohazard containers, regardless of quantity. Double bagging could mean use a zip lock baggie for the waste, and then put the baggie in a normal trash bag. If the spill or cleaning materials are of a relatively larger volume, those materials used to clean spills, which do contain blood spills or bodily fluids, shall be weighed logged on a disposal log sheet and double bagged for disposal in the normal trash. If in doubt of what to do, call the local health board for directions. (H)(G) All food and drug administration designated “medical devices” shall only be disinfected by appropriate environmental protection agency approved disinfectants, for example microdermabrasion service wand, tip or head. (I)(H) Environmental protection agency approved disinfectants are indicated by their registration number on the product label and the manufacturer’s directions for use shall always be followed. 4713-1-08 CHEMICALS, EQUIPMENT AND SERVICE APPROVAL. All chemicals, and any equipment used in providing any cosmetology service, used in any type of licensed salon or school, are subject to the approval of the “Board” to ensure the health and safety of licensees and patrons. *NEW RULE* 4713-8-08 SERVICES RENDERED IN AN UN- LICENSED FACILITY; TEMPORARY SPECIAL EVENT PERMITS. (A) No person shall offer or render any of the services encompassed within the definition and rules of the Board of Cosmetology in a place which is not licensed as a salon or school except that a practicing licensee may render the services for which he or she is licensed to offer on a limited and temporary basis if the licensee applies for and receives a temporary special event permit. (B) Temporary special event permits shall be approved by the Executive Director, or his or her designee. Temporary special event permits are only valid for one event lasting no more than forty-eight (48) hours. Multiple events require the licensee to apply for and receive a separate temporary special event permit for each event. (C) The types of special events contemplated by this rule include, but are not limited to: charity events, on-location bridal parties, bridal shows and onlocation spa parties. Requests that vary from these listed examples must be approved by the Board by a majority vote of a quorum of the board members. Individual licensees and salon licensees are permitted to request special event permits. (D) At a minimum, in the application for a temporary special event permit, the licensee must provide the type of event, date of event, time of event, location of event, and the names and license numbers of the licensees performing the services during the event. (E) Licensees shall be responsible for ensuring that they are fully supplied and equipped when they perform services outside a licensed facility, in addition to ensuring compliance with the safety and sanitation laws and rules of the Board. Red indicates removed Blue indicates added (F) The Board expressly reserves the right to inspect special events at random and without notice. *NEW RULE* 4713-11-06 COSMETOLOGICAL SUB- STANCE STORAGE. All locations where cosmetology services are performed shall designate a cabinet or other similar storage container or units that are adequate to safely store chemicals, covered wet sanitizers and other cosmetological substances. The size of the cosmetological substance storage containers should be adequate to provide for the number of licensees providing services and square footage of the location. Any deviations from this standard are subject to a vote by the members of the Board. Examples include but are not limited to: color bars, cabinets and storage closets. 4713-11-06 SALON DISPENSARY. (A) Every salon facility shall have a separate, fully functional dispensary room equipped with a door, and totally contained within the licensed salon. Each salon dispensary shall measure no less than twenty-four square feet, with minimum six-foot high walls, which shall be used for storing and dispensing of supplies and sanitizing of implements. The dispensary shall be equipped with a sink with hot and cold running water, wet sanitizers, and covered waste containers with solid sides or liner. Floor covering of the dispensary shall be totally nonabsorbent. Every salon shall be equipped with wet sanitizer container(s) located in the dispensary, of sufficient size to entirely immerse all implements being sanitized. Covered wet sanitizers may also be located elsewhere within the salon. Sanitized instruments, combs and appropriate items must be stored in such a manner as to avoid recontamination. The public shall not be allowed access to the dispensary room. Dispensary room and restroom shall be totally separate with each having its own entrance. Entry or access to the restroom shall not be accessible by going through the dispensary nor access to the dispensary by going through the restroom. (B) If an individual, firm or corporation is licensed to own or operate a salon, prior to September 7, 1977, that licensed salon need not contain a restroom or dispensary until that time when the license has been revoked; there is a change of ownership of the salon or change of location of the salon. (C) If an individual, firm or corporation is licensed to own and operate a nail salon prior to July 25, 1990, the license need not comply with rules 4713-11-05 and 4713-11-06 of the Administrative Code until that time when the license has been revoked, or until there is a change of name, ownership, or location of the nail salon. 4713-13-11 OTHER BUSINESS CO-LOCAT- ED IN A LICENSED FACILITY. Non-cosmetology related businesses may be located in the same building or facility, but they shall have their own entrance and separate rooms and walls. OHIO STYLIST & SALON | OCTOBER 2008 | 13
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October - Stylist and Salon Newspapers

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