EmployEE Handbook - Marymount University

Annual Leave
Regular, full-time staff employees accrue annual leave based on the following schedule:
Per Pay Period Accrual Limit
First 2 continuous years 4 hours 96 hours
3rd year – 7th year 5 hours 120 hours
8th year – 14th year 6 hours 144 hours
15 years or more 7 hours 168 hours
Regular, full-time Administrators and Executives accrue annual leave at the rate of
7 hours/pay period up to a maximum of 168 hour (this accrual rate and limit are not
adjusted based on service).
Full-time faculty in Library and Learning Services shall be expected to work on a yearround
basis. Annual leave days shall be accrued at the rate of 8.67 hours per pay period
and will not exceed 208 hours (the equivalent of one year’s accrual).
Full-time faculty members do not accrue vacation time. Paid time-off for faculty
coincides with fall, spring, and Christmas recesses and MU holidays.
Full-time staff members appointed for fewer than 12 months (9,10 or 11) accrue leave
on a pro-rated basis. Annual leave does not continue to accrue while an employee is on
approved Family and Medical Leave (FMLA), a paid period on Short-term Disability or
is on approved leave without pay.
Annual leave is accrued and recorded by the payroll system and must be properly
reported by the employee and approved by his/her supervisor on official Marymount
Timesheets or Leave Report forms. Failure to submit all appropriate timesheets or leave
reports may result in a reduction of the accrued annual leave payout amount when an
employee leaves the University. A staff member may not take more paid annual leave
than he/she has accrued. Leave without pay may be granted for a limited period of time,
and with the advance approval of the staff member’s supervisor. Annual leave must be
arranged with the immediate supervisor at least two work days in advance in order to be
an approved absence.
Paid annual leave taken for birth or adoption of a child or for serious medical condition
of the staff employee or his/her immediate family will be subject to Marymount’s policy
regarding compliance with the Family and Medical Leave Act of 1993.
Sick Leave
Regular, full-time employees (this includes faculty in Library and Learning Services,
Administrators and Executives but excludes full-time faculty) accrue paid sick leave at
a rate of 4 hours/pay period and can accrue up to a maximum of 480 hours or 60 work
days. Accrual begins on an employee’s first day worked or when he/she becomes eligible
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