EmployEE Handbook - Marymount University

Personnel Action Form
The department head shall submit a Personnel Action Form to the Office of Human
Resource Services for each employee separating from active University employment. The
employee’s date of separation is the last day worked.
Receipt of Final Check
1. Once the employee’s completed Employee Exit Procedure Form is on file in the
Payroll Office, the employee’s final check may be released when it is available,
which will normally be on the employee’s next regular scheduled payday
following the separation.
2. If the employee picks up his/her final check in person, he/she shall be required to
sign a receipt form for the check(s).
3. If the employee chooses to have his/her final check mailed, he/she must confirm
this desire on the Employee Exit Procedure Form, indicating the address to
which the check should be mailed. The Employee Exit Procedure Form will be
annotated with the date that the final check was mailed.
Records
The department head shall submit the following records to the Office of Human Resource
Services for each employee separating from active University employment prior to the
employee’s last day of active employment:
1. A copy of the employee’s notice of separation, if applicable
2. Any records not previously submitted which pertain to the employee’s work
performance or conduct.
3. An Employee Exit Procedure Form, which can be completed and turned in by the
last day worked.
References
1. Only emailed or written requests for references sent to or received by the Office
of Human Resource Services shall be acknowledged.
2. Only dates of employment and titles shall be confirmed; salary information shall
be provided upon receipt of a consent form signed by the former employee.
3. No personal references may be sent utilizing University letterhead stationery or
job title of respondent.
4. These provisions do not apply to faculty or librarians.
Voluntary Separations: Resignations
Voluntary separations are commonly referred to as “Resignations”. The employee will
give his/her department head written notice of his/her separation. For regular non-exempt
and exempt employees, the amount of time provided for notice of separation should be no
less than two (2) full workweeks.
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