EmployEE Handbook - Marymount University

2. Any time prior to his/her last day of work, an employee can access his/her
Employee Exit Procedure Form from the Internal Forms and Documents section
of MyMarymount at https://my.marymount.edu/group/mycampus/forms-andinternal-documents.
3. It is the employee’s responsibility to return all University owned equipment
and/or property assigned or issued to him/her to his/her department head or
appropriate designee and to obtain authorized signatures on the Employee Exit
Procedure Form.
4. A completed Employee Exit Procedure Form must be returned to the separating
employee’s department head on the employee’s last day of work.
5. The department head must attest that all University owned equipment and/or
property has been returned and/or accounted for before the end of the employee’s
last day of work.
6. The department head must forward a completed Employee Exit Procedure Form
to the Office of Human Resource Services.
7. The separating employee is also asked to complete the exit interview survey that
is located at: https://my.marymount.edu/group/mycampus/forms-and-internaldocuments.
Use of Accrued Leave Prior to Last Day Worked
Employees separating from Marymount and who have unused accrued annual leave, can
request payment for their unused leave or take some or all of their unused accrued annual
leave prior to their last day worked. NOTE: A separating employee’s last day worked
cannot be a day of vacation.
Last Day Paid, a Holiday
A separating employee’s last day paid must be the last work day prior to a holiday or the
first day after a holiday.
Final Check(s)
The department head shall notify all employees separating from active University
employment that all final checks shall be distributed by the Payroll Office. This includes
the check for time worked up to and including the employee’s last day of work and the
check for any accrued vacation. Issuance of final checks is subject to completion and
submission with all necessary signatures of the Employee Exit Procedure Form. The
University will try to recover any fines or fees owed to the University at the time of
separation and will deduct appropriately from the final check. Failure to have filed all
appropriate timesheets or annual leave reports may result in errors in the final check
amount.
Timesheet
The department head shall indicate on an employee’s final timesheet that the employee is
separating from active University employment and shall identify the employee’s last day
of work.
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