EmployEE Handbook - Marymount University

include consequences of not meeting the requirements of the PIP. Managers must consult
HR Services before finalizing the document or meeting with the employee to discuss the
PIP.
Grievance Procedure
A. Definition of Grievance
A grievance is an allegation by a person or persons covered by the Employee
Handbook that there has been a violation, misinterpretation, or misapplication of
a current policy-based employee right. It is the University’s policy to resolve an
employee’s work related problem(s) to the satisfaction of all parties involved.
In compliance with the University’s EEO policy, if an employee feels that an
employment decision is made in violation of the EEO policy, he/she shall discuss
the issue with his/her department head. Depending on the circumstances, the
employee may choose to pursue either a formal EEO complaint, or follow the
grievance process as outlined below. The employee may not pursue both a formal
EEO complaint and an intra-university grievance at the same time.
If an employee experiences a work related problem or questions a University or
departmental policy, the employee should refer the matter to his/her supervisor
who shall attempt to resolve the matter with the employee.
Although many problems can be solved informally, there is a formal grievance
procedure that the employee may use as follows:
B. Faculty Grievance Procedure
The Faculty grievance procedure is outlined in the Faculty Handbook.
C. Staff Grievance Procedure
Step 1: Informal Procedure
The employee will first informally discuss the grievance with his/her immediate
supervisor within ten (10) workdays of becoming aware of the alleged grievable
action, and the immediate supervisor should document the meeting, the
discussion and any action steps that result from the discussion. Both parties
should strive to arrive at a mutually agreeable settlement. If there is no mutual
agreement, and the informal meeting fails to satisfy the employee, he/she may file
a formal written grievance by proceeding to
Step 2.
Step 2: Formal Written Grievance Appeal
A formal grievance appeal may be filed with the appropriate officer of the
University to whom the employee’s supervisor reports. For purposes of this
Section, the officers of the University include the President, the Vice President
for Academic Affairs and Provost, the Vice President for Financial Affairs,
the Vice President for Enrollment and Student Services, the Vice President for
Development, and the Vice President for Communications and Marketing. The
formal written appeal must be made in writing using the Grievance Appeal
Form (available from the Office of Human Resource Services or downloadable
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