EmployEE Handbook - Marymount University

An employee who has been subject to progressive discipline at the level of written
warning or greater is not eligible for promotion or transfer for a period of one (1) year
following the date of disciplinary action.
Verification of Professional Licensure
and Certification
The Office of Human Resource Services will validate the current credentials, licensure,
registration and/or certification documentation for all applicants by means of an official
background check. An offer to a person filling a staff position will not be extended to any
candidate for a permanent position until a positive background check has been received.
Offers to faculty employees are contingent upon a positive background check and may be
revoked if such check is negative. NOTE: For those positions that require the operation
of any motor vehicle, any record of driving while intoxicated will immediately disqualify
that candidate for such a position.
1. Applicants for positions requiring credentials, licensure, registration and/
or certification (as described above) must present the original document for
validation prior to beginning their employment and/or appointed responsibilities.
2. The Office of Human Resource Services is responsible for maintaining all
currently employed staff a photocopy of the validated original credentials,
licensure, registration and/or certification that was provided as part of the hiring
process.
3. Continued validation will be established through the visual inspection of an
original license, registration and/or certification. Presentation and/or submission
of a photocopy by the staff member is not acceptable for purposes of this policy.
4. In addition to the Office of Human Resource Services, the department will
maintain a photocopy of the credentials, license and registration and/or
certification for all employees in a departmental file.
5. For those employees whose position description requires the operation of a
University vehicle or any motor vehicle as part of their regular position duties,
validation of current motor vehicle licensure and satisfactory licensure status will
be required and processed by the Office of Human Resource Services.
Continuing Validation
1. The staff member is responsible and required to renew the professional licensure,
registration and/or certification prior to expiration.
2. It is the responsibility of the employee to ensure that updated credentials are on
file with HR Services during the course of employment.
3. The staff member must present the original, renewed document(s) to the Office
of Human Resource Services prior to expiration of the license, registration and/
or certification. A copy of the validated, renewed document will be included in
the appropriate staff member’s employment file. An additional copy should be
forwarded to the department head in order to maintain a current department file.
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