Annual Review 2012 - Luxottica
Annual Review 2012 - Luxottica Annual Review 2012 - Luxottica
84 | ANNUAL REPORT 2012 The Board of Directors, as authorized by article 23 of the by-laws, amended articles 17 and 27. The text of the by-laws is available on the website www.luxottica.com in the Governance/ By-laws section. Code of Ethics and Procedure for Handling Reports and Complaints regarding Violations of Principles and Rules Defined and/or Acknowledged by Luxottica Group The “Code of Ethics of Luxottica Group” (“Code of Ethics”) represents the values underlying all of the Group’s business activities and is subject to constant verification and updating to reflect the proposals derived in particular from U.S. regulations. The Code of Ethics, originally approved by the Board of Directors on March 4, 2004, has been adapted over the years and was finally updated by the Board itself during the meeting of July 31, 2008. In addition to the Code of Ethics, there is a Procedure for the Handling of Reports and Complaints of Violations of principles and rules defined and/or acknowledged by Luxottica Group. The procedure covers reports, complaints and notifications of alleged fraud, violation of ethical and behavioral principles set forth in the Code of Ethics of the Group and of irregularities or negligence in accounting, internal controls and auditing. Complaints received from both internal and external subjects by the Group are taken into consideration: the Group undertakes to safeguard the anonymity of the informant and to ensure that the employee reporting the violation is not subject to any form of retaliation. The reports of violations of principles and rules defined or recognized by the Group are submitted to the Internal Audit Manager, who in turn submits them to the Chairman of the Board of Statutory Auditors. The Code of Ethics is available on www.luxottica.com, in the Company/Values and Ethics section. Procedure for transactions with related parties On October 25, 2010 the Board of Directors voted unanimously to adopt a new procedure to regulate transactions with related parties pursuant to the new provisions of CONSOB regulation 17221/2010. The procedure, which was approved by the former Internal Control Committee (composed exclusively of independent Directors), became applicable at the beginning of January 1, 2011. The procedure regulates the execution of major and minor transactions. Transactions with and among subsidiary companies, associated companies, ordinary transactions, transactions of an inferior amount (of an amount less than Euro 2.5 million or, with regard to the remuneration of a member of a management or control body or managers
REPORT ON CORPORATE GOVERNANCE AND OWNERSHIP STRUCTURE | 85 > with strategic responsibilities, of an amount less than Euro 250,000) are excluded from the application of the procedure. The Board of Directors also reached the following decisions, among others, with regard to the interested parties involved in each individual transaction, where possible each time that: (i) the Human Resources Committee - composed of non-executive directors, the majority being independent - were to be involved and consulted regarding transactions for the remuneration and economic benefits of the members of the management and control bodies and managers in strategic roles and (ii) the Control and Risk Committee (formerly the Internal Control Committee) was to be involved in and consulted about other transactions with related parties. Further information on the application of the procedure with regard to remuneration and assignment of benefits to the members of the management and control bodies and managers in strategic roles are stated in the remuneration report. The procedure is available on the website www.luxottica.com, in the Governance/ Procedures section. Internal Dealing Procedure On March 27, 2006, in order to implement internal dealing regulatory changes, as set forth in article 114, seventh paragraph, of the Italian Consolidated Financial Law and articles 152-sexies et seq. of the Regulations for Issuers, the Board of Directors approved the Internal Dealing Procedure. This Procedure was last updated on February 14, 2012. The Internal Dealing Procedure regulates in detail the behavioral and disclosure obligations relating to transactions in Luxottica shares or American Depositary Receipts (ADRs) completed by so-called “relevant parties”. The relevant parties - namely directors, auditors of the Company and seven managers with strategic functions (pursuant to article 152-sexies letter c2 of the Regulations for Issuers) - inform the Company, CONSOB and the public about any transactions involving the purchase, sale, subscription or exchange of Luxottica shares or financial instruments connected to them. Transactions with an overall value of less than Euro 5,000 at the end of the year and, subsequently, the transactions that do not reach a total equivalent value of a further Euro 5,000 by the end of the year do not need to be reported. The procedure provides for black-out periods during which the interested parties are not allowed to trade any Luxottica securities. The procedure is available on the website www.luxottica.com, in the Governance/ Procedures section. Procedure for the Processing of Confidential Information On March 27, 2006, in compliance with articles 114, 115-bis of the Italian Consolidated Financial Law and of articles 152-bis et seq. of the Regulations for Issuers, as well as
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84 |<br />
ANNUAL REPORT <strong>2012</strong><br />
The Board of Directors, as authorized by article 23 of the by-laws, amended articles 17 and 27.<br />
The text of the by-laws is available on the website www.luxottica.com in the Governance/<br />
By-laws section.<br />
Code of Ethics and Procedure for Handling Reports and Complaints regarding Violations<br />
of Principles and Rules Defined and/or Acknowledged by <strong>Luxottica</strong> Group<br />
The “Code of Ethics of <strong>Luxottica</strong> Group” (“Code of Ethics”) represents the values<br />
underlying all of the Group’s business activities and is subject to constant verification and<br />
updating to reflect the proposals derived in particular from U.S. regulations.<br />
The Code of Ethics, originally approved by the Board of Directors on March 4, 2004,<br />
has been adapted over the years and was finally updated by the Board itself during the<br />
meeting of July 31, 2008.<br />
In addition to the Code of Ethics, there is a Procedure for the Handling of Reports and<br />
Complaints of Violations of principles and rules defined and/or acknowledged by <strong>Luxottica</strong><br />
Group.<br />
The procedure covers reports, complaints and notifications of alleged fraud, violation<br />
of ethical and behavioral principles set forth in the Code of Ethics of the Group and of<br />
irregularities or negligence in accounting, internal controls and auditing.<br />
Complaints received from both internal and external subjects by the Group are taken into<br />
consideration: the Group undertakes to safeguard the anonymity of the informant and to<br />
ensure that the employee reporting the violation is not subject to any form of retaliation.<br />
The reports of violations of principles and rules defined or recognized by the Group are<br />
submitted to the Internal Audit Manager, who in turn submits them to the Chairman of the<br />
Board of Statutory Auditors.<br />
The Code of Ethics is available on www.luxottica.com, in the Company/Values and Ethics<br />
section.<br />
Procedure for transactions with related parties<br />
On October 25, 2010 the Board of Directors voted unanimously to adopt a new procedure<br />
to regulate transactions with related parties pursuant to the new provisions of CONSOB<br />
regulation 17221/2010.<br />
The procedure, which was approved by the former Internal Control Committee (composed<br />
exclusively of independent Directors), became applicable at the beginning of January 1, 2011.<br />
The procedure regulates the execution of major and minor transactions. Transactions<br />
with and among subsidiary companies, associated companies, ordinary transactions,<br />
transactions of an inferior amount (of an amount less than Euro 2.5 million or, with<br />
regard to the remuneration of a member of a management or control body or managers