Supplementary A - London Borough of Hillingdon

10.3 In order to use the Council’s funding for building maintenance to maximise advantage the
vast majority of building maintenance budgets are being centralised for the Borough wide
Maintenance Manager. Doing so will also facilitate the outsourcing project by enabling the
full value of building maintenance funding to be identified.
10.4 The proposed restructure and centralisation of maintenance budgets also provides a
sound platform from which it will be possible for officers to support the Council’s premises
management strategy. The structure managed by the Borough wide Maintenance
Manager includes three premises managers. Whilst the majority of day to day repairs will
be received and actioned by the single point helpdesk, the premises managers will focus
on ensuring the Council’s corporate liabilities are met from a building compliance
perspective. In terms of the Council’s premises management strategy the structure brings
maintenance funding and maintenance expertise together in a more appropriate manner.
Effectively the responsibilities for many building compliance issues, particularly of a health
and safety nature, will transfer from service departments to the premises managers within
F.M. A range of premises user responsibilities will however remain at site level
The transfer of the maintenance function to F.M. will also benefit the Property Design
team within Corporate Property Services by providing the opportunity for the team to focus
on the delivery of a property design service.
10.5 In terms of the way in which the Council manages it assets the following benefits will result
directly from the restructure:-
A single point of contact for all F.M. service requests. This will include a fully integrated
building day to day service.
Improvements in building compliance and use of resources. This will be achieved by
enabling property expertise to make appropriate Corporate Property decisions by
centralising maintenance budgets and the creation of a premises management team
directed by the Borough wide Maintenance Manager. A fundamental role of the premises
managers will be to audit properties in terms of building compliance.
Improved reporting on maintenance backlog and construction of the new Council assets,
e.g. Planned Maintenance and Revenue Maintenance Programmes.
There will be improved arrangements for supporting the Council’s Premises Management
Strategy.
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