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2 4. Request for Proposal (Bid) Document Design, Development and Implementation of Web Enabled Management Information System for i) Monitoring of Quarterly Progress Reports (QPR) – (Bilingual i.e. Hindi-English) ii) Monitoring of Annual Performance Report (APR) - (Bilingual i.e. Hindi-English) iii) Monitoring of Annual Assessment Reports (AAR) - (Bilingual i.e. Hindi-English) Date of uploading tender on website: 19.01.2012 Date of Pre-Bid Meeting: 02.02.2012 Date of Presentation by Bidders: 09.02.2012 (1100 Hrs) Last date of Submitting Tender: 17.02.2012 (1300 hrs) Date of Opening: 17.02.2012 (1600 hrs) Cost of tender document: Earnest Money Deposit: Nil Rs. 24000 (Rs. Twenty four thousand only) 5. Invitation to BID Department of Official Language invites sealed Bids for Design, Development and Implementation of Web Enabled Management Information System for monitoring of Quarterly Progress Reports (QPR), Annual Performance Report and Annual Assessment Report (AAR) – (Bilingual i.e. Hindi-English) from IT Service Providers/Companies. The bidder should provide following services/equipments: Design and Development For Web Enabled Management Information System for i. Monitoring of Quarterly Progress Reports (QPR) – (Bilingual i.e. Hindi- English) ii. Monitoring of Annual Performance Report (APR) - (Bilingual i.e. Hindi- English) iii. Monitoring of Annual Assessment Reports (AAR) - (Bilingual i.e. Hindi- English) (as per Proforma for i & ii) Its validation against given parameters, reports tasks for deficiencies, if any, analyzing the database according to queries, generated in tabular form. Maintenance of the system for Three (3) years Training to about 100 users including Administrator in D/o Official Language, Regional Implementation Offices and Ministries/Departments/Offices. 2
3 6. The Bidder should have following eligibility criteria: (NOTE: Submit all necessary proof of audited certified copy of financial statement and other documents.) a) The Solution Provider should be a registered software firm for the last three years. b) The Solution Provider should have an annual turnover of Rs. 1 Crore for the accounting period 2008-09, 2009-10 and 2010-2011. c) The Solution Provider should have past experience in Website designing, software application development, maintenance and customization of online system for periodic returns. d) The Solution Provider should have developed at least two MIS/Web applications for Organizations in India for any Government offices. e) The solution provider should have already worked on the Hindi Unicode Font. 7. Short listing of the Bidders Bidders will be expected to give Demo/PowerPoint Presentation to the committee constituted by competent authority. They will be submitting all the documents required for establishing their eligibility, as per Para (6) above, during the presentation. They will also provide details about their work experience, particularly in the Govt./Public sector, number and qualifications of personnel, available infrastructure in terms of office, equipments, connectivity, and evidence of value of turnover by way of copies of audited statements. Suitability of the applicants will be accessed in the light of the above-stated parameters and quality of presentation by assigning appropriate weightages to each of the factors by the said Committee. The applicants will be short-listed as per the score achieved by them. The financial bids of only the short-listed bidders will be opened and considered. 8. The Financial Bid should be submitted in a properly sealed envelope. The rates are to be quoted in the prescribed format (Annexure I). A refundable bid Security of Rs. 24000 (Rupees Twenty Four Thousand only) to be paid by means of a demand draft / pay order favoring “ Pay & Accounts Officer (Secretariat), Ministry of Home Affairs, New Delhi ". The bid security should be valid for 105 days from the date of opening of Tender. The bidder the following the essential documents should be part of the Financial Bid, without which the bid will not be evaluated viz : a) Duly Filled Price Bid as per Annexure I. b) Earnest Money Deposit as specified above. 9. The Department reserves the right to accept or reject, in part or full, any or all the Bids, without assigning any reasons thereof. 3
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