application for empanelment of producers of audio-video films/spots
application for empanelment of producers of audio-video films/spots
application for empanelment of producers of audio-video films/spots
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APPLICATION FOR EMPANELMENT OF PRODUCERS<br />
OF AUDIO-VIDEO FILMS/SPOTS<br />
Directorate <strong>of</strong> Extension invites <strong>application</strong>s in the prescribed pro<strong>for</strong>ma <strong>for</strong><br />
<strong>empanelment</strong> <strong>of</strong> <strong>producers</strong> <strong>for</strong> producing <strong>video</strong> <strong>films</strong>/<strong>spots</strong> and <strong>audio</strong> programme <strong>for</strong> a<br />
period <strong>of</strong> three years. Producers who are already empanelled with the Directorate need<br />
to apply afresh.<br />
Producers who fulfill following criteria may apply.<br />
2. Producers having adequate qualifications with minimum pr<strong>of</strong>essional experience<br />
<strong>of</strong> three preceding years in the field <strong>of</strong> <strong>audio</strong>-<strong>video</strong> productions may apply.<br />
3. Should have produced at least 20 good quality <strong>audio</strong> and <strong>video</strong> programmes in<br />
the last three years <strong>for</strong> <strong>empanelment</strong> as <strong>audio</strong>-cum-<strong>video</strong> producer or either 20 good<br />
quality <strong>audio</strong> programmes and 20 good quality <strong>video</strong> programmes <strong>for</strong> <strong>empanelment</strong> as<br />
only <strong>audio</strong> producer or only <strong>video</strong> producer respectively (different episodes <strong>of</strong> a serial or<br />
programme will be treated as production <strong>of</strong> one programme only). The producer will<br />
have to produce documentary evidence <strong>of</strong> production done, such as, a copy <strong>of</strong> the work<br />
order, satisfactory completion <strong>of</strong> assignment and payments received, etc. and will submit<br />
at least five best productions in the <strong>for</strong>m <strong>of</strong> <strong>video</strong> CD/<strong>audio</strong> CD as pro<strong>of</strong> along with the<br />
<strong>application</strong> <strong>for</strong>m.<br />
4. Should have done <strong>audio</strong>/<strong>video</strong> production work <strong>of</strong> at least Rs.100.00 lakhs during<br />
last 3 financial years (only production cost shall be taken into account, not the cost <strong>of</strong><br />
advertising, etc.)<br />
5. Detailed guidelines, <strong>application</strong> pro<strong>for</strong>ma and other details in this regard may be<br />
collected from the Office <strong>of</strong> Joint Director (Mass Media) or from the website:<br />
http://www.agricoop.nic.in. No request <strong>for</strong> sending the <strong>application</strong> pro<strong>for</strong>ma or other<br />
documents by post shall be entertained. The <strong>application</strong> complete in all respects,<br />
inclusive <strong>of</strong> a demand draft <strong>of</strong> Rs.5,000/- (Five thousand only) as non-refundable<br />
<strong>application</strong> fee drawn in favor <strong>of</strong> ‘Drawing and Disbursing Officer, Directorate <strong>of</strong><br />
Extension; should be sent to Joint Director (Mass Media), Directorate <strong>of</strong> Extension,<br />
Krishi Vistar Sadan, IASRI Campus, Pusa, New Delhi – 110012 so as to reach her within<br />
twenty one days from the date <strong>of</strong> publication <strong>of</strong> this notice.<br />
The decision <strong>of</strong> the Directorate <strong>of</strong> Extension regarding <strong>empanelment</strong> will be final<br />
and binding.<br />
DIRECTORATE OF EXTENSION<br />
Department <strong>of</strong> Agriculture and Cooperation<br />
Ministry <strong>of</strong> Agriculture, Government <strong>of</strong> India
DIRECTORATE OF EXTENSION<br />
Department <strong>of</strong> Agriculture and Cooperation<br />
Ministry <strong>of</strong> Agriculture, Government <strong>of</strong> India<br />
APPLICATION FOR EMPANELMENT OF PRODUCERS<br />
OF AUDIO-VIDEO FILMS/SPOTS<br />
Directorate <strong>of</strong> Extension invites <strong>application</strong>s in the prescribed pro<strong>for</strong>ma <strong>for</strong><br />
<strong>empanelment</strong> <strong>of</strong> <strong>producers</strong> <strong>for</strong> producing <strong>video</strong> <strong>films</strong>/<strong>spots</strong> and <strong>audio</strong> programme <strong>for</strong><br />
a period <strong>of</strong> three years. Producers who are already empanelled with the Directorate<br />
need to apply afresh.<br />
Producers who fulfill following criteria may apply.<br />
2. Producers having adequate qualifications with minimum pr<strong>of</strong>essional<br />
experience <strong>of</strong> three preceding years in the field <strong>of</strong> <strong>audio</strong>-<strong>video</strong> productions may<br />
apply.<br />
3. Should have produced at least 20 good quality <strong>audio</strong> and <strong>video</strong> programmes<br />
in the last three years <strong>for</strong> <strong>empanelment</strong> as <strong>audio</strong>-cum-<strong>video</strong> producer or either 20<br />
good quality <strong>audio</strong> programmes and 20 good quality <strong>video</strong> programmes <strong>for</strong><br />
<strong>empanelment</strong> as only <strong>audio</strong> producer or only <strong>video</strong> producer respectively (different<br />
episodes <strong>of</strong> a serial or programme will be treated as production <strong>of</strong> one programme<br />
only). The producer will have to produce documentary evidence <strong>of</strong> production done,<br />
such as, a copy <strong>of</strong> the work order, satisfactory completion <strong>of</strong> assignment and<br />
payments received, etc. and will submit at least five best productions in the <strong>for</strong>m <strong>of</strong><br />
<strong>video</strong> CD/<strong>audio</strong> CD as pro<strong>of</strong> along with the <strong>application</strong> <strong>for</strong>m.<br />
4. Should have done <strong>audio</strong>/<strong>video</strong> production work <strong>of</strong> at least Rs.100.00 lakhs<br />
during last 3 financial years (only production cost shall be taken into account, not the<br />
cost <strong>of</strong> advertising, etc.)<br />
5. Detailed guidelines, <strong>application</strong> pro<strong>for</strong>ma and other details in this regard may<br />
be collected from the Office <strong>of</strong> Joint Director (Mass Media) or from the website:<br />
http://www.agricoop.nic.in. No request <strong>for</strong> sending the <strong>application</strong> pro<strong>for</strong>ma or other<br />
documents by post shall be entertained. The <strong>application</strong> complete in all respects,<br />
inclusive <strong>of</strong> a demand draft <strong>of</strong> Rs.5,000/- (Five thousand only) as non-refundable<br />
<strong>application</strong> fee drawn in favor <strong>of</strong> ‘Drawing and Disbursing Officer, Directorate <strong>of</strong><br />
Extension; should be sent to Joint Director (Mass Media), Directorate <strong>of</strong> Extension,<br />
Krishi Vistar Sadan, IASRI Campus, Pusa, New Delhi – 110012 so as to reach him<br />
within twenty one days from the date <strong>of</strong> publication <strong>of</strong> this notice.<br />
The decision <strong>of</strong> the Directorate <strong>of</strong> Extension regarding <strong>empanelment</strong> will be<br />
final and binding.
DIRECTORATE OF EXTENSION (DOE)<br />
DEPARTMENT OF AGRICULTURE & COOPERATION (DAC)<br />
MINISTRY OF AGRICULTURE<br />
GOVERNMENT OF INDIA<br />
GUIDELINES FOR EMPANELMENT OF PRODUCERS OF FILMS /<br />
AUDIO-VIDEO SPOTS AND PRODUCTION THEREON<br />
Directorate <strong>of</strong> Extension (DOE) will empanel a limited number <strong>of</strong> good<br />
per<strong>for</strong>ming agencies <strong>for</strong> the work <strong>of</strong> production <strong>of</strong> <strong>films</strong> / <strong>audio</strong>-<strong>video</strong> <strong>spots</strong> <strong>for</strong> the<br />
publicity <strong>of</strong> programmes, policies and other activities <strong>of</strong> Ministry <strong>of</strong> Agriculture<br />
under the guidelines specified herein.<br />
GENERAL:<br />
1. These guidelines will supercede all provisions / guidelines previously in<br />
<strong>for</strong>ce in the Department <strong>of</strong> Agriculture & Cooperation in this regard.<br />
2. These guidelines shall come into <strong>for</strong>ce with immediate effect.<br />
3. An Empanelment & Costing Committee (ECC) will be constituted to<br />
consider the <strong>application</strong>s <strong>of</strong> <strong>audio</strong>/<strong>video</strong> <strong>producers</strong> and recommend those having<br />
requisite qualifications <strong>for</strong> <strong>empanelment</strong>. ECC will evolve its own procedure <strong>for</strong><br />
scrutiny <strong>of</strong> <strong>application</strong>s, screening <strong>of</strong> show reels <strong>for</strong> quality assessment etc. The<br />
<strong>films</strong> will be got produced on fixed cost basis. This Committee will also decide the<br />
fixed cost valid <strong>for</strong> three financial year <strong>for</strong> different kinds <strong>of</strong> <strong>audio</strong>-visual<br />
productions, dubbing, duplication, etc., taking into consideration the rates fixed<br />
by DAVP, Doordarshan, All India Radio and other organizations it deems fit.<br />
These fixed costs may, however, be reviewed by ECC as and when required.<br />
4. The composition <strong>of</strong> Empanelment and Costing Committee (ECC) shall be<br />
as under:<br />
i. Additional Secretary In-charge <strong>of</strong> Extension, DAC Chairman<br />
ii. A.S. & F.A., DAC Member<br />
iii. J.S. (Extension), DAC Member<br />
iv. Director (Extension), DAC Member<br />
v. A representative <strong>of</strong> DG, Doordarshan Member<br />
vi. A representative <strong>of</strong> DG, AIR Member<br />
vii. Campaign Officer, DAVP. Member<br />
viii. Director (FI), DOE<br />
Member<br />
ix. Joint Director (Mass Media) Member-<br />
Secretary
The Committee is empowered to co-opt any other <strong>of</strong>ficial member having<br />
experience in this field.<br />
5. Producers already empanelled with DOE and those seeking<br />
<strong>empanelment</strong> <strong>for</strong> the first time shall apply afresh <strong>for</strong> <strong>empanelment</strong> under these<br />
guidelines. There will be no ‘provisional <strong>empanelment</strong>’ <strong>of</strong> the <strong>producers</strong>.<br />
ELIGIBILITY CRITERIA:<br />
6. Directorate <strong>of</strong> Extension proposes to empanel <strong>producers</strong> in the following<br />
three categories:<br />
A. Audio Producers<br />
B. Video Producers<br />
C. Audio – cum – Video Producers<br />
7. Only such <strong>producers</strong> who have adequate qualifications, experience and<br />
capabilities to produce good quality <strong>audio</strong>-<strong>video</strong> production, programmes in<br />
required <strong>for</strong>mats will be eligible to apply <strong>for</strong> <strong>empanelment</strong>.<br />
8. Any producer to become eligible <strong>for</strong> <strong>empanelment</strong> will be required to<br />
have:-<br />
i. Adequate qualifications with minimum pr<strong>of</strong>essional experience <strong>of</strong> three<br />
preceding years in the field <strong>of</strong> <strong>audio</strong>-<strong>video</strong> productions.<br />
ii. Should have produced at least 20 good quality <strong>audio</strong> and <strong>video</strong><br />
programmes in the last 3 years <strong>for</strong> <strong>empanelment</strong> as <strong>audio</strong>-cum-<strong>video</strong><br />
producer or either 20 good quality <strong>audio</strong> programmes or 20 good quality<br />
<strong>video</strong> programmes <strong>for</strong> <strong>empanelment</strong> as only <strong>audio</strong> producer or only <strong>video</strong><br />
producer respectively (different episodes <strong>of</strong> a serial or programme will be<br />
treated as one and the same programme). The producer will produce<br />
documentary evidence <strong>of</strong> production done, such as, a copy <strong>of</strong> the work<br />
order, signed contract, payments received, etc. and will submit at least 5<br />
best productions in the <strong>for</strong>m <strong>of</strong> <strong>audio</strong>/<strong>video</strong> CD as pro<strong>of</strong> along with the<br />
<strong>application</strong> <strong>for</strong>m.<br />
iii. Should have done <strong>audio</strong>/<strong>video</strong> production work <strong>of</strong> at least Rs.100.00 lakh<br />
during last 3 financial years (only production cost will be taken into<br />
account, not the cost <strong>of</strong> advertising etc.)<br />
iv. Should have a minimum net worth <strong>of</strong> Rs. 3 lakh.<br />
[Net worth: Net worth means the excess <strong>of</strong> the book value <strong>of</strong> assets<br />
(other than fixed assets) <strong>of</strong> an enterprise over its liabilities. It would be<br />
calculated as sum <strong>of</strong> the paid up equity and free reserves minus<br />
accumulated losses, if any, in the company. The applicant shall furnish a<br />
pro<strong>of</strong> <strong>of</strong> its networth certified by a statutory auditor/chartered accountant.]<br />
9. ECC will decide any additional suitable criteria if required to facilitate the<br />
selection <strong>of</strong> only the good and genuine agencies in limited number.<br />
EXCEPTION<br />
10. a) Special Category: Young pr<strong>of</strong>essionally qualified <strong>producers</strong> who are<br />
degree/diploma holders from Central Government institutes, FTII Pune<br />
and Satyajit Ray Film & TV Institute Kolkata or other reputed institutes<br />
recognized or affiliated to universities, in Direction, Cinematography or
Editing courses during preceding 5 years will be eligible <strong>for</strong> <strong>empanelment</strong><br />
in the above categories. They should apply with their award/prize winning<br />
productions.<br />
b) They will be required to show a net worth and turnover equal to 1/3 rd <strong>of</strong><br />
that laid down in eligibility criterion in the category where they seek<br />
<strong>empanelment</strong>.<br />
c) They will be required to show past special experience <strong>of</strong> atleast one<br />
programme <strong>of</strong> the category <strong>for</strong> which <strong>empanelment</strong> is sought.<br />
APPLICATION:<br />
11. All <strong>application</strong>s shall be required to be submitted in the prescribed<br />
pro<strong>for</strong>ma alongwith the required in<strong>for</strong>mation/documents/material.<br />
12. The Producer shall be required to submit copies <strong>of</strong> income-tax returns <strong>of</strong><br />
last 3 years with PAN number.<br />
13. The producer should also submit its balance sheets and pr<strong>of</strong>it and loss<br />
accounts <strong>of</strong> his/her firm/company, <strong>for</strong> the three preceding financial years; duly<br />
verified by a Chartered Accountant (indicating membership no. <strong>of</strong> Chartered<br />
Accountant in his seal).<br />
14. The producer will submit bio-data <strong>of</strong> his/her creative team. Composition<br />
<strong>of</strong> creative team to be submitted alongwith bio-data <strong>of</strong> atleast Director,<br />
Cinematographer, Script Writer & Music Director. Awards won by the members <strong>of</strong><br />
the creative team as well as the producer may be stated alongwith the<br />
documentary pro<strong>of</strong>. Due weightage will be given to the agencies with award<br />
winning Directors <strong>of</strong> Tele Films/Documentaries. The producer will also submit<br />
documentary pro<strong>of</strong> <strong>of</strong> ownership/retainership <strong>of</strong> production facilities, if any.<br />
15. The producer will submit a certificate to the effect that the in<strong>for</strong>mation<br />
submitted by him/her is correct and he/she will abide by the decision <strong>of</strong> DAC in<br />
toto regarding <strong>empanelment</strong>. In case the in<strong>for</strong>mation submitted by him/her is<br />
found to be false or fabricated in any manner, he/she may be suspended or<br />
debarred from <strong>empanelment</strong>.<br />
16. The producer or his/her representative may be required to make a<br />
presentation be<strong>for</strong>e the ECC at his/her own cost.<br />
17. The producer will submit alongwith his/her <strong>application</strong> a demand draft <strong>for</strong><br />
Rs. 5,000 (non-refundable) drawn in favour <strong>of</strong> the Drawing and Disbursing<br />
Officer, Directorate <strong>of</strong> Extension, New Delhi as processing fee.<br />
PRODUCTION PROCEDURE:<br />
18. The selection <strong>of</strong> subject, content, duration and line <strong>of</strong> approach regarding<br />
production <strong>of</strong> any film shall be decided by the Extension Division in consultation<br />
with the concerned subject matter Division, if any. The background material shall<br />
be prepared by the concerned subject matter Division and provided to DOE.<br />
This may also include language and <strong>for</strong>mat <strong>of</strong> the film, likely places <strong>of</strong> shooting,
time available <strong>for</strong> completion, number <strong>of</strong> prints <strong>of</strong> the film required in designated<br />
language and as dubbed in other required languages and other related aspects,<br />
as appropriate. While deciding the number <strong>of</strong> prints the Division may take into<br />
account the requirement <strong>of</strong> States, concerned institutes and <strong>for</strong> film library <strong>of</strong><br />
DOE, DAC etc., as appropriate.<br />
19. DOE will invite technical concepts / scripts in separate sealed covers<br />
from the empanelled <strong>producers</strong>. The proposals shall be invited from the<br />
empanelled <strong>producers</strong> after calling all <strong>of</strong> them <strong>for</strong> a briefing meeting on the<br />
subject matter. The technical concept/script <strong>of</strong> the <strong>producers</strong> not found up to the<br />
mark, shall be rejected.<br />
20. The payment with respect to the following items / jobs shall be released to<br />
the empanelled <strong>producers</strong> completing the assignment as per the rates approved<br />
by the Empanelment & Costing Committee (ECC) <strong>of</strong> DAC:<br />
i) Charges <strong>of</strong> production in Betacam, SP (or Digi-Beta Format, if<br />
required) and a Telecast copy in DVC Pro <strong>for</strong> <strong>video</strong> production and<br />
Digital Format <strong>for</strong> <strong>audio</strong> production with basic version in English/Hindi<br />
or any regional languages;<br />
ii) Dubbing charges in other languages;<br />
iii) Charges <strong>for</strong> Graphics/ animation.<br />
iv) Charges <strong>for</strong> Additional <strong>audio</strong> CD copy<br />
v) Charges <strong>for</strong> additional beta Telecast copy or <strong>for</strong> miscellaneous <strong>video</strong><br />
work.<br />
21. Final selection <strong>of</strong> producer <strong>of</strong> the film shall be made on the basis <strong>of</strong> the<br />
evaluation <strong>of</strong> technical concepts / scripts received from the film <strong>producers</strong> by a<br />
Script Committee consisting <strong>of</strong> following:-<br />
i. Head <strong>of</strong> the Concerned Division - Chairman<br />
ii. Director (Extension), DAC - Member<br />
iii. A representative <strong>of</strong> D.G., Doordarshan - Member<br />
iv. A representative <strong>of</strong> DG, AIR - Member<br />
v. Campaign Officer <strong>of</strong> DAVP - Member<br />
vi. Director (Finance), DAC - Member<br />
vii. Director (FI), DOE - Member<br />
viii. Joint Director (Mass Media) - Member-<br />
Secretary<br />
Provided that <strong>for</strong> the production <strong>of</strong> programmes <strong>for</strong> telecast on<br />
Doordarshan under “Mass Media Support to Agriculture Extension”<br />
scheme, the Script Committee shall be headed by the Additional<br />
Secretary In-charge <strong>of</strong> Extension Division and Joint Secretary (Extension)<br />
and other Joint Secretaries <strong>of</strong> concerned Subject Matter Divisions shall<br />
be included in it as Members, apart from other Members as stated above.<br />
The identified <strong>producers</strong> shall also have to make presentation on their<br />
proposal be<strong>for</strong>e the script committee.<br />
22. Directorate <strong>of</strong> Extension will place work order on the film producer after<br />
the approval <strong>of</strong> technical concepts / scripts. The number <strong>of</strong> copies required in<br />
different <strong>for</strong>mats (Betacam SP, Digi Beta, DVC Pro, DVD & CD, etc) including<br />
that <strong>of</strong> dubbed versions shall be clearly mentioned in the order.
23. An agreement in the prescribed <strong>for</strong>mat will be entered into between the<br />
Government <strong>of</strong> India and the film producer (copy <strong>of</strong> agreement at Annexure-I).<br />
24. After completion <strong>of</strong> the shooting the producer shall at his/her own cost<br />
arrange the preview <strong>of</strong> the film at rough-cut stage be<strong>for</strong>e the Script Committee on<br />
the scheduled date and time. Script Committee shall preview the film at roughcut<br />
stage and suggest changes/modifications in writing wherever necessary,<br />
which should be incorporated by the producer on his/her own cost and shown to<br />
the Script Committee again <strong>for</strong> approval. Script Committee may subject a film <strong>for</strong><br />
more than one preview if the changes/modifications suggested by the Committee<br />
are not carried out properly and all such previews shall be arranged by the<br />
producer at his/her own cost. A film will be treated as complete only on approval<br />
<strong>of</strong> the Script Committee. If a producer fails to carry out the changes suggested by<br />
the Script Committee, he would be dealt with in accordance with the provisions<br />
under para 28 below.<br />
25. Wherever the film is got produced under these provisions all copyright <strong>of</strong><br />
the film including broadcasting rights and new media rights, if any, will rest with<br />
the Ministry.<br />
26. Payments to film <strong>producers</strong> will be made in stages. It will be as under:-<br />
a. On approval <strong>of</strong> script 40 per cent<br />
b. After inclusion <strong>of</strong> comments 30 per cent<br />
Made on preview<br />
c. On final approval <strong>of</strong> completed film 30 per cent<br />
27. A bank guarantee to cover the advance payments will be taken to secure<br />
the same. The validity period <strong>of</strong> Bank Guarantee should be six months beyond<br />
the entire period allowed by the Department to the producer to complete the<br />
production to the full satisfaction <strong>of</strong> the Department. Bank Guarantee will be <strong>for</strong><br />
the cumulative amounts. At each stage <strong>of</strong> payment Bank Guarantee <strong>for</strong> the total<br />
amount paid to the producer till that stage will be insisted upon. In case a<br />
production is in more than one stand-alone episode, each episode may be<br />
considered as separate production <strong>for</strong> the purpose <strong>of</strong> bank guarantee.<br />
28. The producer will be given a time frame to complete the production. In<br />
the case <strong>of</strong> any deviation from the time frame to complete the production within<br />
the stipulated time, the DAC shall, without prejudice to the right to the<br />
Government to recover from the Agency damages <strong>for</strong> breach <strong>of</strong> contract, recover<br />
from the Agency as agreed liability damage, and not by way <strong>of</strong> penalty, a sum<br />
equivalent to 1% <strong>of</strong> the contract value <strong>for</strong> each week or part there<strong>of</strong> <strong>for</strong> delay<br />
beyond the stipulated period given in Schedule I, subject to a maximum <strong>of</strong> 13%.<br />
Any delay beyond three months <strong>of</strong> the agreed time frame will result in<br />
encashment <strong>of</strong> the Bank Guarantee, by the Department, without any notice to the<br />
producer.<br />
OTHER CONDITIONS:<br />
29. No producer will be eligible to have <strong>empanelment</strong> in more than one name<br />
(either in his own name or in the name <strong>of</strong> his/her close relative) or subsidiary<br />
firm/sister company.<br />
30. The ECC may suspend <strong>producers</strong> from the panel on the basis <strong>of</strong> reasons<br />
to be recorded in writing.
31. Empanelment shall be valid <strong>for</strong> a period <strong>of</strong> two years. The existing panel<br />
<strong>of</strong> <strong>producers</strong> in DOE shall stand cancelled on expiry <strong>of</strong> its validity (including the<br />
extended period, if any) or the date <strong>of</strong> finalization <strong>of</strong> the new panel, whichever is<br />
earlier.<br />
32. DAC reserves the right to commission programmes at appropriate costs<br />
by assignment to eminent <strong>producers</strong> and directors in the country who have won<br />
national and international recognition / awards with the approval <strong>of</strong> a Committee<br />
to be chaired by the Secretary <strong>of</strong> the Department.<br />
33. The guidelines may be amended from time to time as and when<br />
considered necessary.<br />
34. Any producer blacklisted by the DAVP or Doordarshan/AIR will not be<br />
admitted <strong>for</strong> <strong>empanelment</strong> and if already empanelled will be liable <strong>for</strong> suspension<br />
when such debarment comes into effect.<br />
35. Secretary (DAC) is authorized to relax these guidelines in deserving<br />
cases <strong>for</strong> reasons to be recorded in writing.
Directorate <strong>of</strong> Extension<br />
Department <strong>of</strong> Agriculture & Cooperation<br />
Ministry <strong>of</strong> Agriculture<br />
Mass Media Unit<br />
Subject:<br />
Application <strong>for</strong> <strong>empanelment</strong> <strong>of</strong> <strong>audio</strong>-<strong>video</strong> <strong>producers</strong><br />
1) Name <strong>of</strong> the organization :<br />
i) Office address in full :<br />
ii) Name <strong>of</strong> the Executive Producers :<br />
iii) Age :<br />
iv) Whether full time <strong>producers</strong>? : Yes/No<br />
(If no, what other business/service<br />
are you doing?) :<br />
v) Residential address <strong>of</strong> the Executive<br />
Producers :<br />
vi) Telephone No. Off: Res:<br />
vii) Fax No :<br />
viii) Mobile No. :<br />
ix) E-mail address :<br />
x) Do you have branch <strong>of</strong>fice/<strong>of</strong>fices :<br />
other than indicated above in Delhi<br />
or outside Delhi (if yes, give details)<br />
2) Contact Address at Delhi :<br />
(<strong>for</strong> those firms with headquarters outside Delhi)<br />
Telephone No.:<br />
Fax No.:<br />
3) a) Do you have your own Studio?<br />
(if yes, <strong>video</strong> or <strong>audio</strong>) :<br />
i) Address<br />
ii) Telephone No.:<br />
iii) Fax:<br />
iv) Is the studio fully owned by :<br />
your own organization or in<br />
partnership with some other<br />
organization?<br />
4) Payee’s name, Type <strong>of</strong> Account and Account Number,<br />
Name <strong>of</strong> Bank & its branch with 9 digit code number,<br />
<strong>for</strong> issue <strong>of</strong> cheque.<br />
(Signature)
2<br />
Legal status <strong>of</strong> Organisation:<br />
5) a) Is it registered firm/company ? : Yes/No<br />
(photocopies <strong>of</strong> the certificate <strong>of</strong><br />
registration my be attached)<br />
b) Is your organisation a proprietorship : Yes/No<br />
firm, partnership firm or company?<br />
(Attach documents)<br />
(If a partnership firm, state the :<br />
name/s and address/s <strong>of</strong> your partners.<br />
If Company, state the names and<br />
Addresses <strong>of</strong> Directors)<br />
c) State whether the proprietor/ : Yes/No<br />
any <strong>of</strong> the Partners/Directors is/are<br />
retired Government <strong>of</strong>ficials. (If yes,<br />
the date <strong>of</strong> his/her/their retirement<br />
and the Department from which retired)<br />
d) State whether any close relative : Yes/No<br />
<strong>of</strong> the proprietor/any <strong>of</strong> the<br />
partners/Directors <strong>of</strong> the agency is<br />
working with or retired (after attaining<br />
age <strong>of</strong> superannuation) from the<br />
Ministry <strong>of</strong> Agriculture or Ministry <strong>of</strong><br />
I&B or its media units autonomous<br />
organizations (If yes, his/her name,<br />
designation and <strong>of</strong>ficial address or<br />
date <strong>of</strong> his/her retirement)<br />
6) Is any <strong>of</strong> your close relative/subsidiary : Yes/No<br />
firm/sister Company empanelled with the<br />
DOE?<br />
Give details (close relative means spouse,<br />
dependent children/parents/brothers/sisters<br />
& other dependents)<br />
(Signature)
3<br />
Pr<strong>of</strong>essional Qualification & Experience<br />
7) i) Have you done any degree/diploma course : Yes/No<br />
in the field <strong>of</strong> <strong>audio</strong> and <strong>video</strong> production<br />
(If yes, give details with documents)<br />
ii) Total years <strong>of</strong> experience in the production :<br />
<strong>of</strong> <strong>audio</strong> and <strong>video</strong> programmes (support<br />
with documents)<br />
iii) Enclose your atleast 5 good quality <strong>audio</strong> :<br />
and <strong>video</strong> productions/programmes <strong>for</strong><br />
different clients, DAVP, as show reel in the<br />
<strong>for</strong>m <strong>of</strong> <strong>audio</strong>/<strong>video</strong> CDs alongwith.<br />
Also give details as follows:-<br />
S.No. Name <strong>of</strong> Production<br />
Year <strong>of</strong><br />
Production<br />
Format<br />
Duration<br />
Language<br />
Organisation<br />
<strong>for</strong> which<br />
produced<br />
SL. No. <strong>of</strong><br />
enclosures at<br />
which<br />
supporting<br />
documents<br />
are placed<br />
iv) Were you earlier empanelled with DAVP : Yes/No (with whom)<br />
or DOE? (If yes please submit a show reel<br />
as <strong>audio</strong>/<strong>video</strong> CDs <strong>of</strong> some <strong>of</strong> your<br />
best productions)<br />
8) Important functionaries <strong>of</strong> the organisation who :<br />
usually <strong>for</strong>m the team <strong>for</strong> creative work and the<br />
nature <strong>of</strong> work they are associated with<br />
(Enclose the Bio-Data <strong>of</strong> each <strong>of</strong> the key persons)<br />
9) State area <strong>of</strong> your specialization (support with :<br />
documents giving details <strong>of</strong> work done &<br />
in which capacity the particulars work was done).<br />
a). Jingles<br />
b). Audio <strong>spots</strong><br />
c). Radio sponsored programme<br />
d). TV serials<br />
e). Video <strong>spots</strong><br />
f). Quickies<br />
g). Docudramas<br />
h). Documentaries<br />
i). Corporate <strong>films</strong><br />
10) Has any <strong>of</strong> your productions won an award? :<br />
(Give details)<br />
(Signature)
4<br />
11) Specialization in any subject related to Agriculture including Animal Husbandry and<br />
Dairying, Fisheries, Sericulture and Agricultural Research. :<br />
(Please tick whichever is applicable and support with documents)<br />
Any other subject:<br />
12) Do you want to claim exemption in pr<strong>of</strong>essional experience, turnover and net worth <strong>for</strong><br />
“Young pr<strong>of</strong>essionally qualified <strong>producers</strong>” category under Clause 10 <strong>of</strong> the guidelines <strong>for</strong> AV<br />
<strong>producers</strong>? If so, please provide documentary evidence.<br />
Financial Stability<br />
12) (a) Turnover in <strong>audio</strong> & <strong>video</strong> productions :<br />
during preceding three financial years<br />
(support with documents)<br />
Year<br />
2005-06<br />
2006-07<br />
2007-08<br />
Audio & Video Productions (in Rs.)<br />
Total:<br />
(if your balance sheet & pr<strong>of</strong>it & loss accounts also show receipts other than <strong>audio</strong>-<strong>video</strong><br />
productions, a certificate indicating turnover only from <strong>audio</strong> & <strong>video</strong> productions duly<br />
certified by Charted Accountant (indicating membership No. <strong>of</strong> the Charted Accountant in<br />
his seal) alongwith the documentary evidence should also be submitted)<br />
b) Enclose documentary evidence <strong>of</strong> : Enclosure Serial No.<br />
your financial stability as follows<br />
i) Annual balance sheets & pr<strong>of</strong>it & loss:<br />
Accounts <strong>of</strong> the preceding three years<br />
i.e. 2005-06, 2006-07, 2007-08 duly<br />
audited/verified by a Chartered<br />
Accountant (indicating membership<br />
No. <strong>of</strong> the Chartered Accountant<br />
in his seal)<br />
ii) Copies <strong>of</strong> Income Tax returns as :<br />
accepted by the Income Tax<br />
Department <strong>of</strong> preceding three years<br />
with PAN Number<br />
iii) Copies <strong>of</strong> Income Tax Clearance :<br />
Certificate <strong>of</strong> the latest year <strong>for</strong><br />
which the assessment has been<br />
finalized
5<br />
13) Has the Agency ever been blacklisted by any : Yes/No<br />
organisation?<br />
(If yes, give details)<br />
(Signature)<br />
14) Details <strong>of</strong> Demand Draft (non-refundable <strong>application</strong> fee) <strong>of</strong> Rs. 5000/- drawn in favour <strong>of</strong><br />
‘Drawing and Disbursing Officer, Directorate <strong>of</strong> Extension’:<br />
a) Draft No………………………………………….<br />
b) Drawn on Bank……………………………………<br />
15) Any other relevant in<strong>for</strong>mation :<br />
SIGNATURE_______________________________<br />
Full name and designation_______________________________<br />
________________________________<br />
DECLARATION<br />
(i)<br />
(ii)<br />
(iii)<br />
(iv)<br />
(v)<br />
I……………………………………………………….. (Executive Producer) solemnly<br />
affirm that the facts stated above are correct and nothing has been withheld. If any<br />
in<strong>for</strong>mation submitted above, is found to be false or fabricated, I may be liable to be<br />
suspended and/or debarred from <strong>empanelment</strong>.<br />
I permit DOE to inspect my studio facilities & other records to ascertain the above acts.<br />
I permit DOE to cross check the above facts from any other source.<br />
I or my authorized representative, if required by DOE, would make presentation be<strong>for</strong>e<br />
Empanelment Committee at my own cost.<br />
I will abide by the decision <strong>of</strong> DOE/Ministry <strong>of</strong> Agriculture in toto regarding<br />
<strong>empanelment</strong>.<br />
SIGNATURE_______________________________<br />
Full name and designation_______________________________<br />
Date_______________________________<br />
(Seal <strong>of</strong> organisation)<br />
NOTE: i)<br />
Please attach list <strong>of</strong> shooting, recording, editing and other equipments and facilities<br />
and documentary pro<strong>of</strong> <strong>of</strong> ownership /retainership <strong>of</strong> production facilities.
6<br />
ii) Please attach documentary- pro<strong>of</strong> in the <strong>for</strong>m <strong>of</strong> copies <strong>of</strong> work order, signed<br />
contract, payments received etc. – <strong>of</strong> number <strong>of</strong> <strong>audio</strong>/<strong>video</strong> programmes produced<br />
alongwith cost <strong>of</strong> production during the last 3 financial years. (Different episodes <strong>of</strong><br />
serial or programme will be treated as one and the same programme.)<br />
iii) Please submit at least 5 best productions in the <strong>for</strong>m <strong>of</strong> <strong>audio</strong>/<strong>video</strong> CDs alongwith<br />
<strong>application</strong> <strong>for</strong>m.<br />
iv) Please attach sheets wherever necessary.<br />
v) All the enclosures should be properly annexured and serial numbered.<br />
vi) Please ensure that <strong>application</strong> <strong>for</strong>m is complete. Incomplete <strong>application</strong> <strong>for</strong>m would<br />
not be considered.<br />
vii) Last Date <strong>for</strong> submission <strong>of</strong> complete <strong>application</strong> in prescribed pro<strong>for</strong>ma alongwith<br />
relevant documents, show reels and Demand Draft <strong>of</strong> Rs. 5,000 shall be within twenty<br />
one days (be<strong>for</strong>e 3.00 p.m).from the date <strong>of</strong> publication <strong>of</strong> the notice. In case the last<br />
date happens to be a holiday the next working days shall be considered as the last<br />
date.<br />
Details <strong>of</strong> Enclosures:-<br />
S.No.<br />
Particulars Column No. <strong>of</strong> the pro<strong>for</strong>ma to which it<br />
relates<br />
Serial Nos. at which placed
Fact sheet to be submitted by the Film Producers applying<br />
<strong>for</strong> <strong>empanelment</strong> in Directorate <strong>of</strong> Extension<br />
1. Banner <strong>of</strong> the production house,<br />
Postal address, Telephone numbers<br />
and E-mail ID:<br />
Details <strong>of</strong> Registration reg.<br />
2. Date <strong>of</strong> inception as producer and<br />
Experience in number <strong>of</strong> years:<br />
(Minimum experience required is<br />
Three years)<br />
3. Number <strong>of</strong> Productions,<br />
(Mention programmes produced only in<br />
Beta SP/DVC Pro/16mm or 35mm<br />
<strong>for</strong>mat during last three years)<br />
Documentary pro<strong>of</strong><br />
4. Turnover in three financial year:<br />
Minimum turnover required is<br />
Rs.100/- lakhs (only production cost)<br />
<strong>of</strong> last three years.<br />
Documentary pro<strong>of</strong>:<br />
Audio Video Total<br />
submitted / not submitted<br />
Rs.<br />
In words (.............................................)<br />
Submitted / not submitted.<br />
Details <strong>of</strong> Evidence Submitted:<br />
5. List <strong>of</strong> Sample Productions (minimum 20 productions).<br />
submit only five selected productions including Show-reel<br />
i.<br />
<strong>of</strong> the production house, in CD <strong>for</strong>mat.)<br />
TITLE /(Audio/Video)<br />
Format<br />
Beta SP/DVC Pro/<br />
16 mm or 35mm<br />
Name <strong>of</strong> the Ministry<br />
<strong>for</strong> whom it is produced<br />
ii.<br />
iii.<br />
iv.<br />
v.<br />
Authorized Signatory <strong>of</strong> the Production House
Annexure-II<br />
A G R E E M E N T<br />
This Agreement made on this______day <strong>of</strong> ______ Two Thousand and ______ between<br />
the President <strong>of</strong> India acting through the Director (Administration), Directorate <strong>of</strong> Extension,<br />
Department <strong>of</strong> Agriculture & Cooperation, Ministry <strong>of</strong> Agriculture, The Government <strong>of</strong> India,<br />
New Delhi (hereinafter called ‘DAC’, which expression, unless excluded or the context<br />
otherwise required, shall include its successors and assigns) on the one hand and ________<br />
having its registered <strong>of</strong>fice at _________, a Limited Company/Partnership Firm/Sole<br />
Proprietorship concern/ Individual /established /incorporated under (the Act/Law, if any)<br />
(hereinafter called ‘the Agency’ or “the Producer”, which expression, unless excluded or the<br />
context otherwise required, (shall include its administrators, successors and permitted assigns)<br />
on the other hand’.<br />
WITNESSETH:<br />
A. WHEREAS DAC has decided to make a _______film/<strong>video</strong> spot/<strong>audio</strong> spot ____titled<br />
_____<strong>of</strong> approximately _____ minutes duration in __________ colour <strong>for</strong>mat (clearly<br />
mention the no. <strong>of</strong> prints required in different <strong>for</strong>mats including that <strong>of</strong> dubbed versions).<br />
B. AND WHEREAS DAC is desirous <strong>of</strong> engaging the services <strong>of</strong> the Agency <strong>for</strong> the above<br />
purpose, such services being as stipulated in this Agreement (hereinafter referred to as<br />
Services).<br />
C. AND WHEREAS the Agency has agreed to rendering such services.<br />
D. AND WHEREAS the DAC is desirous <strong>of</strong> engaging the service <strong>of</strong> the Agency, which has<br />
no Principal and Agent nor Master and servant relationship between DAC/GOI and the<br />
Agency.<br />
NOW, THEREFORE IT IS HEREBY AGREED between both parties to the Agreement as<br />
follows:<br />
(1) That the Agency shall render the services to the total satisfaction <strong>of</strong> DAC and as per the<br />
technical specifications given in Annexure-I. The production should be new, using state <strong>of</strong><br />
art technology and free <strong>of</strong> any infringement <strong>of</strong> IPR (Intellectual Property Rights) <strong>of</strong> any third<br />
party. The decision <strong>of</strong> DAC about the quality <strong>of</strong> services including the script, selection <strong>of</strong><br />
locations, models and anchors, shooting, editing, music, voiceover, various kinds <strong>of</strong> effects,<br />
recording or print quality etc. and its (DAC) satisfaction will be final and shall not be<br />
challenged by the Agency on any ground whatsoever.<br />
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(2) For Violation <strong>of</strong> IPR, the Agency is liable <strong>for</strong> compensation and the Agency shall be<br />
responsible to and indemnify DAC and shall be required to pay license fee to the other party<br />
and any other payment required to square up the matter regarding any infringement <strong>of</strong><br />
Intellectual Property Rights (IPR) <strong>of</strong> any third Party (ies).<br />
(3) The Schedule I, II and Technical Specifications (Annexure I) attached to this Agreement are<br />
deemed to be integral part <strong>of</strong> this Agreement.<br />
(4) The date <strong>of</strong> commencement <strong>of</strong> services shall be as specified in Schedule I <strong>of</strong> this Agreement.<br />
(5) The date <strong>of</strong> satisfactory completion <strong>of</strong> services shall be the date which DAC accepted by<br />
issuing an appropriate certificate <strong>of</strong> satisfactory completion <strong>of</strong> services, subject to such date<br />
being on or be<strong>for</strong>e the completion date given in Schedule I and other terms and conditions<br />
<strong>of</strong> this Agreement.<br />
(6) The consideration payable by DAC to the Agency <strong>for</strong> satisfactory completion <strong>of</strong> the service<br />
shall be as stated below (and also given in Schedule II) which will be strictly adhered to and<br />
the Agency is answerable to DAC <strong>for</strong> the amount paid at every stage as under:<br />
a. Ist Installment: On approval <strong>of</strong> script and within____days <strong>of</strong> submission <strong>of</strong> bank<br />
guarantee – 40% <strong>of</strong> the total contract value that is Rs. (amount)<br />
b. IInd Installment: After inclusion <strong>of</strong> comments made on preview – 30% <strong>of</strong> the total<br />
contract value that is Rs. (amount)<br />
c. Final Installment: On final approval <strong>of</strong> completed film – 30% <strong>of</strong> the total contract<br />
value, that is, Rs.(amount)<br />
Total amount to be paid to the Agency = Rs.____________ (in words also)<br />
(7) If the terms <strong>of</strong> payment defined in Schedule II relate to phase-wise progress <strong>of</strong> rendering the<br />
services, each such phase shall be deemed to have been completed subject to such conditions<br />
as contained therein, if any, on issue <strong>of</strong> a letter acknowledging receipt and satisfactory<br />
per<strong>for</strong>mance <strong>of</strong> the film, such letter being duly signed by an authority authorized on this<br />
behalf by DAC.<br />
(8) If the terms <strong>of</strong> payment contemplate payment to the Agency <strong>of</strong> any advance, such<br />
arrangement shall be subject to the Agency securing the agreed amount <strong>of</strong> the advance by an<br />
unconditional and irrevocable bank guarantee in favour <strong>of</strong> DAC, from a Nationalized Indian<br />
Bank. Such bank guarantee shall be valid up to six months beyond the entire period allowed<br />
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y the DAC to the producer (the Agency) to complete the production to the full satisfaction<br />
<strong>of</strong> DAC. The bank guarantee shall be <strong>for</strong> the cumulative amounts at each stage <strong>of</strong> payment,<br />
Bank Guarantee <strong>for</strong> the total amount paid to the Agency till that stage shall be insisted upon.<br />
Further, the Agency/Producer <strong>of</strong> the film should also furnish Per<strong>for</strong>mance. Guarantee<br />
(equivalent to at least 10% <strong>of</strong> the contract value or such other amount as deemed fit) <strong>for</strong><br />
timely and satisfactory completion <strong>of</strong> the film/project.<br />
(9) DAC shall have full rights to monitor the progress <strong>of</strong> services being rendered by the Agency<br />
at all stages and to give suitable instructions and directives at any stage, <strong>for</strong> modifying,<br />
altering, deleting or adding as deemed fit by DAC. The Agency shall implement such<br />
modifications unconditionally.<br />
(10) DAC shall have right at all times to enter the premises and work area <strong>of</strong> the Agency.<br />
(11) If during the course <strong>of</strong> monitoring the work <strong>of</strong> the Agency, DAC is satisfied that the services<br />
being rendered are not to its complete satisfaction then DAC shall have the right to cancel the<br />
Agreement after giving a notice <strong>of</strong> 15 days and have the work completed by any other body<br />
at the sole risk and cost to the Agency. This shall be without prejudice to DAC right to call<br />
back advance, invoke bank guarantee and impose such recoveries, penalties and sanctions as<br />
it deems fit.<br />
(12) In case <strong>of</strong> abandonment’s or earlier termination <strong>of</strong> the services <strong>of</strong> the Agency without<br />
satisfactory completion <strong>of</strong> the film production, then the total advance paid to the Agency but<br />
unutilized at the time <strong>of</strong> such termination shall be returned immediately with interest (at the<br />
rate agreed between the Parties) to DAC/Government by the Agency/the Producer.<br />
(13) The film producer (the Agency) will hire a Subject Matter Consultant who will ensure<br />
technical soundness <strong>of</strong> the subject leading to the production <strong>of</strong> film.<br />
(14) Any artists/workmen/<strong>of</strong>ficer/employee or agent etc. engaged by the Agency <strong>for</strong> the purpose<br />
<strong>of</strong> rendering services under this Agreement shall always be and continue to be the employee<br />
or agent <strong>of</strong> only the Agency and not <strong>of</strong> DAC, and DAC shall not be liable or responsible <strong>for</strong><br />
any loss, accident, damage suffered by the Agency, any employee or agent <strong>of</strong> the Agency or<br />
any person claiming under the Agency, arising in or out <strong>of</strong> the execution <strong>of</strong> this work in any<br />
manner whatsoever.<br />
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(15) If at any point <strong>of</strong> time it is necessary to make amendment to the Provisions in Schedule I or<br />
II, such revisions, if accepted by both parties, shall be included by appropriate amendment to<br />
this Agreement duly signed by both the parties.<br />
(16) The time <strong>for</strong> completion being essence <strong>of</strong> this Agreement, if the Agency delays, fails or<br />
defaults, the DAC may, without prejudice to the other rights to the DAC (Government) to<br />
recover from the Agency the damages <strong>for</strong> breach <strong>of</strong> contract, may recover from the Agency<br />
as agreed Liquidated damages (and not by way <strong>of</strong> penalty) a sum equivalent to 1% <strong>of</strong> the<br />
contract value <strong>for</strong> each week or a part there<strong>of</strong>, <strong>for</strong> delay beyond the stipulated date <strong>of</strong><br />
completion given in Schedule-I, subject to a maximum <strong>of</strong> 10% <strong>of</strong> the contract value. Any<br />
delay beyond three months <strong>of</strong> the agreed time frame, DAC, will have the option to encash the<br />
Bank Guarantee, without any notice to the producer/the Agency.<br />
(17) In case <strong>of</strong> any dispute between DAC and the Agency arising out <strong>of</strong> or in relation to the<br />
Agreement, the dispute shall be referred to arbitration <strong>of</strong> a sole arbitrator to be appointed by<br />
the Secretary, DAC on recommendations <strong>of</strong> Law Secretary, Department <strong>of</strong> Legal Affairs.<br />
The Arbitration and Conciliation Act, 1996 shall not be applicable to arbitration under this<br />
clause. The award <strong>of</strong> the arbitrator shall be binding on the parties to the dispute provided,<br />
however, any party aggrieved by such award may make a further reference <strong>for</strong> setting aside<br />
or revision <strong>of</strong> the award to the Law Secretary or any other <strong>of</strong>ficer when so authorized by the<br />
Law Secretary, whose decision shall bind the parties finally and conclusively. The place <strong>of</strong><br />
arbitration shall ordinarily be at New Delhi but may be changed by the arbitrator <strong>for</strong><br />
sufficient reasons.<br />
(18) The Agency shall fully indemnify, DAC against all liability arising out <strong>of</strong> action, demands,<br />
proceedings resulting from negligence or breach attributable solely to the Agency. Similarly,<br />
the DAC shall fully indemnify, the Agency against all liability arising out <strong>of</strong> action,<br />
demands, proceedings resulting from negligence or breach attributable solely to the DAC<br />
This Clause shall survive the termination or expiration <strong>of</strong> the Agreement executed by the<br />
parties Provided there shall be no indemnity on either side in cases <strong>of</strong> indirect, remote or<br />
consequential damages including loss <strong>of</strong> pr<strong>of</strong>it or loss <strong>of</strong> business, by the other party.<br />
(19) The Agency is required to submit the production as per the specifications given in Annexure-<br />
I. The Producer should submit a separate broadcast/telecast copy <strong>of</strong> each <strong>audio</strong>/<strong>video</strong><br />
production in each language. However, to economize on the storing space, master, client<br />
copies <strong>of</strong> different <strong>audio</strong>/<strong>video</strong> productions and languages can be submitted in one or more<br />
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tapes/CDs as the case may be, with title plate (title, subject, duration, language) in English<br />
be<strong>for</strong>e each Video product. Any compromise on the quality <strong>of</strong> production is liable <strong>for</strong><br />
penalty/cancellation <strong>of</strong> contract.<br />
(20) The Authorized signatory <strong>of</strong> the Agency is required to submit the letter <strong>of</strong> Authorization<br />
issued by the Board <strong>of</strong> Directors/ Governing Body or any other authentic Governing body <strong>of</strong><br />
Agency as the case may be.<br />
(21) (i) Force Majeure shall include un-predictable, un-<strong>for</strong>eseen, catastrophic and Natural<br />
calamities or acts <strong>of</strong> God, beyond the control <strong>of</strong> both the parties and not brought about at the<br />
instance <strong>of</strong>, the Party claiming to be affected by such event or which, if anticipated or<br />
<strong>for</strong>eseeable, could not be avoided or provided <strong>for</strong> and which has caused the non-per<strong>for</strong>mance<br />
or delay in per<strong>for</strong>mance, such as earthquakes, flood, land slide, epidemics, drought, hail<br />
storm, high variation in temperature, fire, war, curfew, riots, acts <strong>of</strong> State or Governmental<br />
action, existing on or after the effective date <strong>of</strong> this Agreement which prevent totally or<br />
partially the fulfillment <strong>of</strong> the obligations <strong>of</strong> one or both the parties.<br />
(ii) The party invoking Force Majeure shall provide to the other party confirmation <strong>of</strong> the<br />
existence <strong>of</strong> facts constituting Force Majeure. Such evidence shall consist <strong>of</strong> a statement <strong>of</strong><br />
certificate <strong>of</strong> any Governmental Department or Agency. If such a statement or certificate<br />
cannot reasonably be obtained, the party claiming Force Majeure may, as a substitute<br />
there<strong>for</strong>e, make a notarial statement describing in detail the facts claimed to constitute Force<br />
Majeure and the reasons, why such a certificate or statement confirming the existence <strong>of</strong> such<br />
facts can not reasonably be obtained.<br />
(iii) During the period that the per<strong>for</strong>mance by one <strong>of</strong> the parties <strong>of</strong> its obligations under this<br />
Agreement has been suspended by an event <strong>of</strong> Force Majeure, the other party may likewise<br />
suspend the per<strong>for</strong>mance <strong>of</strong> all or part <strong>of</strong> its obligations hereunder, except <strong>for</strong> payment <strong>of</strong> any<br />
amounts then already due and payable.<br />
(iv) Should the period <strong>of</strong> Force Majeure continue <strong>for</strong> more than six calendar months, either<br />
party may terminate this Agreement without liability to the other party, except <strong>for</strong> payments<br />
due as <strong>of</strong> the termination date, upon giving written notice and recovery <strong>of</strong> advance payment<br />
including invoking <strong>of</strong> Bank Guarantees.<br />
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(22) All notices required or allowed to be given hereunder shall be made by either:<br />
a. Delivery in person with signed receipt.<br />
b. Telex/Fax properly transmitted to the parties, or<br />
b. Registered mail<br />
(23) All notices shall be addressed to the parties respectively as follows: -<br />
For Agency:-<br />
For DAC: -<br />
Director (Administration)<br />
Directorate <strong>of</strong> Extension, DAC<br />
Ministry <strong>of</strong> Agriculture,<br />
New Delhi.<br />
(24) Or to such other address or telex/Fax number as either party may from time to time specify<br />
by written notice to the other party.<br />
(25) The Agency hereby warrants that the services supplied to DAC shall be <strong>of</strong> highest quality<br />
and shall be in full compliance <strong>of</strong> the Technical specifications laid down in Annexure-I to<br />
this Agreement. In case <strong>of</strong> DAC not approving <strong>of</strong> any part <strong>of</strong> the <strong>video</strong> tape made by the<br />
Agency, the Agency shall be liable to remake the said part at its own cost as per the<br />
directions <strong>of</strong> DAC within the time stipulated by DAC.<br />
(26) The title rights, copyrights and all other rights <strong>of</strong> whatsoever nature to the script and the film<br />
made or produced under this Agreement shall be vested exclusively in the DAC and the<br />
Agency shall have no claims on such script, film or other material or against DAC other than<br />
the consideration as made upon in this Agreement.<br />
(27) Nothing contained in this Agreement shall be construed as establishing or creating between<br />
the Parties a relationship <strong>of</strong> master and servant or principal and agent.<br />
(28) Neither this Agreement nor any rights under it may be assigned, transferred or sub-let by any<br />
party without the prior written consent <strong>of</strong> the Party.<br />
(29) No waiver by any Party <strong>of</strong> any one or more obligations or defaults by any other Party in the<br />
per<strong>for</strong>mance <strong>of</strong> this Agreement shall operate or be construed as a waiver <strong>of</strong> any other<br />
obligations or defaults whether <strong>of</strong> a like or <strong>of</strong> a different character.<br />
(30) The Agency shall at all time indemnify DAC against any claims in respect <strong>of</strong> any damages or<br />
compensation payable in consequences <strong>of</strong> any accident or injury sustained or suffered by its<br />
(the Agency’s) employees or agents or by any other third Party resulting from or by any<br />
operation conducted by or on behalf <strong>of</strong> the Agency.<br />
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(31) The Agency shall notify DAC <strong>of</strong> any material change in their status, shareholding or that <strong>of</strong><br />
any Guarantor <strong>of</strong> the Agency, in particular, where such change would impact on per<strong>for</strong>mance<br />
<strong>of</strong> obligations under this Agreement.<br />
(32) This Agreement shall not be amended, modified, varied or supplemented in any respect<br />
except by an instrument in writing signed by all the Parties, which shall state the date upon<br />
which the amendment or modifications shall become effective.<br />
(33) The provision <strong>of</strong> this Agreement shall inure to the benefit <strong>of</strong> and be binding upon the Parties<br />
and their permitted assigns and successor in interest.<br />
(34) The courts at Delhi (or any other place as deemed fit) shall alone have jurisdiction to decide<br />
any dispute arising out <strong>of</strong> or in respect <strong>of</strong> this Agreement.<br />
IN WITNESS WHEREOF, the representatives <strong>of</strong> the Parties <strong>of</strong> this Agreement being duly<br />
authorized have hereunto set their hands and have executed these presents this<br />
________________ day <strong>of</strong> _________________.<br />
DAC<br />
Signed<br />
<strong>for</strong> and on behalf <strong>of</strong> the President <strong>of</strong> India<br />
By: ________________<br />
In presence <strong>of</strong> __________________<br />
AGENCY<br />
Signed <strong>for</strong> and on behalf<br />
<strong>of</strong> XYZ Agency<br />
(Authorized signatory)<br />
Duly authorized vide Resolution No.______<br />
Dated ________ <strong>of</strong> its Board <strong>of</strong> Directors/<br />
Board <strong>of</strong> Governing Body<br />
By: ________________<br />
In the presence <strong>of</strong> ___________________<br />
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SCHEDULE – I<br />
Date <strong>of</strong> commencement :<br />
Date <strong>of</strong> completion :<br />
For Dept.<br />
(Authorized signatory)<br />
For and on behalf <strong>of</strong> the President <strong>of</strong><br />
India<br />
For Agency<br />
(Authorized signatory)<br />
Duly authorized vide<br />
Resolution No.______ dated<br />
________ <strong>of</strong> its Board <strong>of</strong><br />
Directors/Board <strong>of</strong> Governing<br />
Body<br />
SCHEDULE – II<br />
Payments to film <strong>producers</strong> will be made in stages as under:<br />
a. Ist Installment: On approval <strong>of</strong> script and within____ days <strong>of</strong> submission <strong>of</strong> bank<br />
guarantee – 40% <strong>of</strong> the total contract value that is Rs._____ (amount)<br />
b. IInd Installment: After inclusion <strong>of</strong> comments made on preview – 30% <strong>of</strong> the total<br />
contract value that is Rs.______ (amount)<br />
c. Final Installment: On final approval <strong>of</strong> completed film – 30% <strong>of</strong> the total contract<br />
value, that is, Rs.______(amount)<br />
For Dept.<br />
For Agency<br />
(Authorized signatory)<br />
For and on behalf <strong>of</strong><br />
the President <strong>of</strong> India<br />
(Authorized signatory)<br />
Duly authorized vide<br />
Resolution No._____________ dated<br />
________ <strong>of</strong> its Board <strong>of</strong> Directors/<br />
Board <strong>of</strong> Governing Body<br />
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Annexure-I<br />
Technical Specification<br />
1. The production should be new using state <strong>of</strong> art technology and free <strong>of</strong> any infringement <strong>of</strong><br />
IPR (Intellectual Property Rights) <strong>of</strong> any third party.<br />
2. The production should be using suitable music and background voices <strong>for</strong> <strong>video</strong> <strong>spots</strong>.<br />
3. For the production <strong>of</strong> <strong>video</strong> <strong>spots</strong>, the producer should select an artist/anchor, whom the<br />
farmers can identify with<br />
4. For the <strong>video</strong> <strong>spots</strong>, the producer should use modern editing techniques as per the programme<br />
requirements<br />
5. The <strong>video</strong> <strong>spots</strong> should meet the international telecast standards <strong>of</strong> all public and private<br />
channels, where quality is concerned.<br />
6. To ensure regional look to the programme, the language version <strong>video</strong> <strong>spots</strong> should include<br />
besides dubbing, content, characters, property, artists, outdoor shooting locations, language<br />
graphic/animations, etc.<br />
7. The Producer should submit the <strong>video</strong> <strong>spots</strong> in two VHS, two CDs, one master in Beta<br />
Format , one Master in international track, one telecast copy in Beta Format and one telecast<br />
copy in DVC Pro -50 <strong>for</strong>mat.<br />
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