TENDER NOTICE FOR RATE - Directorate of Extension
TENDER NOTICE FOR RATE - Directorate of Extension TENDER NOTICE FOR RATE - Directorate of Extension
mentioning on the envelop as “Financial Bid (Rates for Exhibition Work)” and both the envelopes of Technical and Financial Bids should be placed in one envelop mentioning on it as “Rates for Exhibition Work”. ix. Every bid shall be accompanied by a Bank Draft/Pay Order of Rs.2,00,000/‐ (Rupees Two lakhs only) duly endorsed in favour of Drawing & Disbursing Officer, Directorate of Extension, New Delhi and payable at New Delhi as Earnest Money. The security shall be valid for a period of 45 days beyond the final bid validity period. x. Bids/quotations received without earnest money will not be considered. xi. The selection of the contractor/bidder will be done on the basis of cost‐cumquality formula of marks obtained for Technical (Tb) and Financial Bids (Fb). The calculation of marks will be done with the weightage of 30% marks (weight of 0.3) for Technical Bid and 70% marks (weight of 0.7) for Financial Bid out of 100 marks. The marks for Technical Bid will be calculated on the basis of experience, turn over and past work as per criteria/mark system given in the enclosed Annexure – I. The agency getting overall maximum marks will be selected for award of work. xii. The contractor/bidder will have to make his/her own arrangements for the procurement of materials for the execution of the assigned work/jobs in the events. The Directorate of Extension will not make any advance payment for execution of any of the job/work. xiii. No excuse will be entertained for non‐compliance of the job in the stipulated time frame. If at any stage it is found that the work done by the contractor/bidder in any area is substandard or not up to the mark, the Directorate of Extension will have full power/right to get the job completed from any other agency at the risk and responsibility of the contractor/bidder and deduct the expenditure so incurred from the bill and also forfeit the Performance Security money. xiv. The successful bidder will be required to deposit 3 Performance Securities of money of Rs.10.00 lakh (Rupees Ten lakh only) each with varying validity for the contract period of 3 years in the form of Fixed Deposit (FDR), Receipt from a Commercial Bank, and Bank Guarantee from a Commercial Bank in an acceptable form. The Bank Guarantee can be given in the format provided with Annexure‐C. The 1 st Performance Security shall be remained valid for a period of 60 days beyond the expiry of one year time from the date of award of work. The 2 nd Performance Security shall be remained valid beyond 60 days beyond the expiry of the 2 nd year and the 3 rd Performance Security shall be remained valid for a period of 60 days beyond the expiry of 3 rd year and completion of all contractual obligations. On receipt of all 3 Performance Securities money from the successful bidder, their Earnest Money would be returned to them.
xv. The Performance Security will be returned after expiry of each year for which it has been submitted. xvi. Financial Bid (Rates) of the technically qualified agencies scoring 60 out of 100 marks and eligible as per Terms & Conditions only will be opened. xvii. The rates quoted for the tender shall include transportation charges, packing and unpacking, loading and delivery of the material at the exhibition site/Directorate of Extension as the case may be. xviii. xix. The goods supplied shall be of ISI (BIS) standards. The responsibility of safety and security of the material of the contractor/bidder at the exhibition site will rest entirely on them. The Directorate of Extension will not be responsible for any loss or damage to the items. xx. The bid shall be valid for acceptance for a period of ninety days from the last day of its submission. xxi. The contractor/bidder is required to quote the rates for all items/services/works for Delhi and outside Delhi as per Tender Form (Annexure –A) in three categories i.e. per day, per week and for 14 days basis. The rates quoted otherwise will not be accepted and the tender will be liable to be rejected. xxii. The weightage average of rates for Delhi: Outside Delhi will be calculated at 3:1 xxiii. xxiv. xxv. xxvi. ratio respectively for final comparison of amounts. The Directorate of Extension reserves the right to accept or reject any or all the tenders or accept only part of any tender or entrust the entire work to one or more contractors on item wise/or lump sum basis without assigning any reason or explanation therefore to the bidder/bidders. The Financial scores (Fn) will be calculated on the basis of lowest Financial quote (Fm) by awarding maximum Financial scores ‐ Fn (i.e 100). The Financial scores of the other Financial bids (Fb) shall be scored as per the formula (Fn = (Fm x Fb) x100). Final selection of the agency will be done on the basis of final score of the bid i.e. (0.3xTb) + (0.7xFn). The bid with the highest final score calculated in this fashion shall be considered as the best value bid. In case of a tie, the bid that scored a higher Technical score (Tb) will be considered the best value bid. If an item is executed not to the satisfaction of the Physical Verification Committee (in terms of quality & workmanship) and the Committee has no option but to accept it due to paucity of time, penalty of up to 50% may be imposed on such item as may be deemed appropriate by the Committee if defects are not rectified even after giving opportunity to the contractor to rectify the defects. xxvii. If certain items included in the work order are not completed at all, a penalty of 50% of the value of such item may be levied in addition to withholding payment for such not completed items.
- Page 1 and 2: Ministry of Agriculture Department
- Page 3 and 4: Kellwood frame on hire basis (Rates
- Page 5 and 6: ound the clock in Agriculture Pavil
- Page 7 and 8: ) Bilingual c) Graphic, map and ani
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mentioning on the envelop as “Financial Bid (Rates for Exhibition Work)” and<br />
both the envelopes <strong>of</strong> Technical and Financial Bids should be placed in one<br />
envelop mentioning on it as “Rates for Exhibition Work”.<br />
ix. Every bid shall be accompanied by a Bank Draft/Pay Order <strong>of</strong> Rs.2,00,000/‐<br />
(Rupees Two lakhs only) duly endorsed in favour <strong>of</strong> Drawing & Disbursing Officer,<br />
<strong>Directorate</strong> <strong>of</strong> <strong>Extension</strong>, New Delhi and payable at New Delhi as Earnest Money.<br />
The security shall be valid for a period <strong>of</strong> 45 days beyond the final bid validity<br />
period.<br />
x. Bids/quotations received without earnest money will not be considered.<br />
xi. The selection <strong>of</strong> the contractor/bidder will be done on the basis <strong>of</strong> cost‐cumquality<br />
formula <strong>of</strong> marks obtained for Technical (Tb) and Financial Bids (Fb). The<br />
calculation <strong>of</strong> marks will be done with the weightage <strong>of</strong> 30% marks (weight <strong>of</strong><br />
0.3) for Technical Bid and 70% marks (weight <strong>of</strong> 0.7) for Financial Bid out <strong>of</strong> 100<br />
marks. The marks for Technical Bid will be calculated on the basis <strong>of</strong> experience,<br />
turn over and past work as per criteria/mark system given in the enclosed<br />
Annexure – I. The agency getting overall maximum marks will be selected for<br />
award <strong>of</strong> work.<br />
xii. The contractor/bidder will have to make his/her own arrangements for the<br />
procurement <strong>of</strong> materials for the execution <strong>of</strong> the assigned work/jobs in the<br />
events. The <strong>Directorate</strong> <strong>of</strong> <strong>Extension</strong> will not make any advance payment for<br />
execution <strong>of</strong> any <strong>of</strong> the job/work.<br />
xiii. No excuse will be entertained for non‐compliance <strong>of</strong> the job in the stipulated<br />
time frame. If at any stage it is found that the work done by the<br />
contractor/bidder in any area is substandard or not up to the mark, the<br />
<strong>Directorate</strong> <strong>of</strong> <strong>Extension</strong> will have full power/right to get the job completed from<br />
any other agency at the risk and responsibility <strong>of</strong> the contractor/bidder and<br />
deduct the expenditure so incurred from the bill and also forfeit the<br />
Performance Security money.<br />
xiv. The successful bidder will be required to deposit 3 Performance Securities <strong>of</strong><br />
money <strong>of</strong> Rs.10.00 lakh (Rupees Ten lakh only) each with varying validity for the<br />
contract period <strong>of</strong> 3 years in the form <strong>of</strong> Fixed Deposit (FDR), Receipt from a<br />
Commercial Bank, and Bank Guarantee from a Commercial Bank in an acceptable<br />
form. The Bank Guarantee can be given in the format provided with Annexure‐C.<br />
The 1 st Performance Security shall be remained valid for a period <strong>of</strong> 60 days<br />
beyond the expiry <strong>of</strong> one year time from the date <strong>of</strong> award <strong>of</strong> work. The 2 nd<br />
Performance Security shall be remained valid beyond 60 days beyond the expiry<br />
<strong>of</strong> the 2 nd year and the 3 rd Performance Security shall be remained valid for a<br />
period <strong>of</strong> 60 days beyond the expiry <strong>of</strong> 3 rd year and completion <strong>of</strong> all contractual<br />
obligations. On receipt <strong>of</strong> all 3 Performance Securities money from the successful<br />
bidder, their Earnest Money would be returned to them.
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