Speed Post DIRECTORATE OF EXTENSION Krishi Vistar Sadan ...

F.No.23-1/2011-F.I.
Government of India
Ministry of Agriculture
Department of Agri. & Coopn.
DIRECTORATE OF EXTENSION
By Registered/ Speed Post
Krishi Vistar Sadan
CTO Campus
Street No.6, Dairy Road
Pusa, New Delhi – 110012.
Dated the 28 th May, 2012
To
M/s.
Sub:-
Supply and installation of Public Address System in Syndicate Room of
Krishi Vistar Sadan- regarding.
Sir,
This Directorate of Extensionintends to get an Public Address System installed in
the Syndicate Room of Krishi Vistar Sadan at CTO Campus, Pusa.
The Syndicate Room wherein the proposed Public Address System is to be installed
is measuring 110.77 sq.m (14770 mm X 7500 mm) and has a seating capacity of 31
persons(including chairman).
Interested firms which are in a position to supply and install the above cited system
on the Terms & Conditions given here-under, may submit their minimum rates in two bids
system after visiting the installation site for assessing the system unit/equipments
requirement on any working day between 01 June, 2012 to 15 th June, 2012 during normal
office hours. (Saturday & Sunday being closed holidays)
Terms & conditions:-
1. The detailed specifications of the Public Address System to be procured are
attached(Annexure-I). The brand/make Public Address System of a reputed
brand (not the local make) to be supplied should conform to the desired
specifications.
2. The firms participating in the tender must possess a valid registration number issued
by the Sales Tax Department. The documentary proof of registration must be
attached.
Contd…..2
2

3. The firm participating in the tender must be financially sound and well equipped
having the required infrastructure and expertise to supply and undertake the job of
installation of Audio Conferencing System. All the core equipment namely
controller, microphones, speakers, recording and programming software etc. should
be of a reputed brand.
4. The bidder shall provide printed specifications of all the equipments.
5. The bidder should have well equipped maintenance base with repair facility in Delhi
to ensure timely repair and maintenance of the quoted system as and when need
arises.
6. The bidder should be an authorized manufacturer/importer/distributor/dealer of the
quoted system and should undertake for quoting, handling, maintaining the system
and ensuring workability of the system offered by them. This is a mandatory
requirement.
7. The bidder should also be able to provide valid proof that these goods have been
imported directly from the manufacturer, if the case is so.
8. The Public Address System supplied must carry a comprehensive warranty for a
period of minimum one year from the date of satisfactory installation of respective
equipment. The bidder should guarantee for providing spares for another five years
after its installation.
9. An earnest money of Rs.25,000/- (Rupees twenty five thousand only) is required to
be deposited in the form of a Demand Draft/Pay Order drawn valid for at least 45
days in favour of Drawing & Disbursing Officer, Directorate of Extension
payable at New Delhi along with the quotation. The quotations received without
earnest money shall be summarily rejected. The earnest money will be refunded to
the respective tenderers within 03 working days from the date of opening the
tenders (except in case of the successful bidder). The earnest money will be
forfeited in case the successful tenderer withdraws from the offer. No interest will be
paid on earnest money.
10. The successful tenderer will be required to deposit Performance Security Deposit of
7% of the total cost [approx Rs.70,000/- (Rupees seventy thousand only)] with the
Cashier, Directorate of Extension, Krishi Vistar Bhawan, IASRI Campus, Pusa, New
Delhi – 12 through a crossed Demand Draft drawn in favour of Drawing &
Disbursing Officer, Directorate of Extension payable at New Delhi or a Bank
Guarantee or FDR for an equivalent amount which will be refundable after expiry of
the warranty period, without any interest thereon. EMD would be refunded to the
successful bidder only on receipt of Performance Security Deposit.
11. All equipments should be supplied and installed successfully within 10 days of the
issue of the order.
12. The payment shall be made within 15 working days after the delivery and successful
installation of the equipments by the tenderer and submission of pre-receipted bill in
triplicate signed across a revenue stamp duly affixed on it.
Contd….3
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13 Unit price should include the cost of cabling, connectors etc. that are required for
complete installation. The rates to be quoted should exclude taxes etc. All taxes

livable/chargeable should be specifically indicated separately clearly showing its
percentage.
14. No separate Installation charges, if any, will be paid
15.Rates quoted shall remain valid for 90 days from the last date of receipt of
quotations.
16. The Rates quoted by the lowest bidder can be negotiated if found higher than the
market prices in exceptional Situations.
17.Original Equipment Manufacture tender specification authorization
letter requirement.
The tender should be submitted in two parts as under:-
a) Envelope-A – should be marked “Technical bid” - consisting of
technical details & specifications, features etc. of the system along with
commercial terms and conditions; company profile, list of clients and other
required information/documents in support of the criteria mentioned in
clauses 3,4,5,6,7,& 8 of “Terms & Conditions” of the tender.
b) Envelope-B – Should be marked “Financial bid” – Containing item-wise
price indicating VAT other tax (if any).
Both the sealed envelopes A and B clearly marked should be put together in a
single sealed envelope marked “Tender for supply and installation of Public Address
System” and submitted at the following address by 03.00 P.M. on or before 18 th
June,2012:-
The Assistant Administrative Officer (FI),
Room No.207,
Directorate of Extension,
Krishi Vistar Sadan,
Street No.6, Dairy Road, IARI Campus,
Pusa, New Delhi – 110012.
Bids will be opened on 18 th June,2012at 03.30 P.M. in the Syndicate Room, Room
No.304, 3 rd Floor, Krishi Vistar Sadan. Representative(s) of the firms, who have participated
in the tender and are competent/authorized to take “on-the-spot-decision” may also be
present at the time of opening of quotations.
The Director(Admn.), Directorate of Extension reserves the right to reject/cancel any
or all the quotations in whole or in part.
Yours faithfully,
(Sanjay Banerjee)
Photo Officer/ I/c (FI)
Annexure-I
SPECIFICATIONS OF AUDIO CONFERENCE EQUIPMENTS
S.No. Description of Material Qnty. Rate Amount
1. Delegate Unit
15 Nos
Flush mount type Delegate unit with sensitive gooseneck
microphone of 480mm (18.9in) length, 115g (0.25lb) weight,

with LED indication, for clear & busy indication microphone
on/off switch, built in loud speaker, all units control to the
touch panel & flush mount on the table & complete in all
respects as per the following specification.
Output power: 2x15mW/32ohm
Frequency response: 30Hz to 20 Khz
Headphone load impedance: 32 ohm, 1k ohm
Dimensions (Flush Mounted): 6x190x120mm
2. Chairman Unit
Chairman unit with sensitive gooseneck microphone, with
LED indication, with priority button having illuminated ring to
indicate that priority is active, microphone on/off switch, built
in loud speaker, all units control to the touch panel & flash
mount on the table & complete in all respects as per the
following specification
Output power: 2x15mW/320hm
Frequency response: 30Hz to 20 Khz
Headphone Load impendance: 32ohm, 1k ohm
Dimensions(Flush Mounted): 6x190x120mm
3. Controller
The Unit will provide power supply to atleast 30 delegate
units. The unit will control delegate microphones, distributing
simultaneous interpretation & conducting voting sessions, all
without an operator. Also would control for the volume level
of the system. The unit will provide atleast two mike inputs &
two line inputs for connecting external audio system. The unit
complete in all respects with the following technical
specification
Electrical
Supply Voltage: 115/230V+/-10%
Power Consumption: 200W
Frequency response: 30hz – 20 Khz
Dynamic range>90db
XLR nominal outpur:12dbv (+6/24dB)
XLR Maximum output:+12Dbv
Cinch nominal output:24Dbv(+6/24db)
Cinch maximum output:+0 dBv
Weight: 7Kg
Dimension:92 (H)x440(W)x350mm (D)
01 Unit
01 No.
## 2 ##
S.No. Description of Material Qnty. Rate Amount
09Nos
4. Delegate Interface Unit
To be used for flush mouned custom solution such as
voting panel etc., mountable on undertabletop
Dimension (HxWxD) – 35x100x170mm
Weight: 500g

5. Mixing Amplifier (Compatible with the System)
01 No.
120 W Mixer Amplifier complete with wiring connection
as required with 4 mic/line input, multiple outputs
complete in all respects as per technical specification
Rated Output Wattage (RMS) :12 W
Frequency response : 50 Hz to 18 KHz
Distortion : 75 dB
6. Watt Mount Speaker BOSCH, Philips, AKG & Ahuja
12 W Cabinet Loudspeaker
7. Equipment Rack
06 Nos.
01 No.
Compatible MS Rack with front Acrylic Sheet Door,
castors, power strip, Lock & Key etc.
8. VGA Cable 100Mtr.
9. CGA Switcher
8 in 2 out with audio & IR Remote
10. Patch Panel
01 No.
12 Nos.
For Computer Connectivity from the Table