COGNOS Business Intelligence Series 7

Chapter 4: Deploy Cubes and Reports
• changing the status of these NewsItems to Unread to reflect the fact that the cube data has
changed
• running the related PowerPlay Agents that had been scheduled to run on cube refresh
Before notifying users, you must ensure that the refreshed cube has been copied successfully to the
location as defined in PowerPlay Enterprise - Server Administration. You must also ensure that the
user has specified the connection to the PowerPlay Enterprise Server containing the refreshed
cube.
The Notify option is available in PowerPlay Enterprise - Server Administration only if you have
secured PowerPlay Enterprise - Server using Access Manager.
Steps
1. In PowerPlay Enterprise - Server Administration, click the cube for which you want to notify
Upfront users about the update.
2. From the Tools menu, click Notify.
Show a Table of Contents
A table of contents gives Web users a single point of access to the folder hierarchy depicted in
PowerPlay Enterprise - Server Administration. A table of contents lists the folders, cubes, and
reports registered to a PowerPlay server, and shows the email address of the server administrator,
if one is defined.
You can use a table of contents to open cubes and reports at the root level of the server, or at any
folder level. You can also use it as an extension to Upfront by adding a table of contents URL to
an Upfront NewsBox. A table of contents is automatically generated each time it is accessed, so
that it is always up-to-date.
Users can connect to the server-level table of contents from their Web browsers using the
following URL:
http://server name/cognos/cgi-bin/ppdscgi.exe
Steps
1. In PowerPlay Enterprise - Server Administration, select a PowerPlay server or a folder.
The level that you select becomes the highest level of the table of contents.
2. From the Tools menu, click Show Table of Contents.
Notes
• If you are using security, you may not want to let users access cubes and reports from the
Table of Contents. You may want to allow users to access cubes and reports only from
Upfront. This is because the Table of Contents does not prompt users for a user ID and
password whereas Upfront does.
Tips
• To prevent individual cubes and reports from being listed, disable the Publish to a Table of
Contents setting (Publishing).
• To prevent the table of contents from being accessed, disable the Table of Contents setting
(Options)
• You can copy the links in a table of contents to another document. If you include the location
of the gateway in the copied link, it is always up-to-date, as long as the object exists on the
server. For example,
Sales
Disable a Table of Contents
By default, users can view a table of contents in their web browsers that shows the cubes and
reports at the root level of the server. You can disable this feature so that users can no longer
access the table of contents.
Enterprise Server Guide 53