COGNOS Business Intelligence Series 7

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Chapter 4: Deploy Cubes and Reports • To publish to Cognos ReportNet or Cognos 8, the same <strong>Series</strong> 7 namespace must be used by both PowerPlay Enterprise Server and Cognos ReportNet or Cognos 8. For more information, see "Secure a Server" (p. 24). Maintaining Properties When Saving Reports to Cognos ReportNet or Cognos 8 When you publish a report to Cognos Connection, report information is not stored in an imported_reports folder on the PowerPlay Enterprise Server, as it is when a report is published to Upfront. A .ppx file is still created, but is stored instead by Content Manager, the Cognos ReportNet and Cognos 8 service that manages the storage of reporting applications. If you publish a report from PowerPlay Enterprise - Server Administration, the original report path is saved to Cognos ReportNet or Cognos 8. When the published report is run, the properties are determined by the original report’s .cfx file. If that original report is no longer available, it will default to use the cube's CFX settings. If you save a report from PowerPlay Web, the properties are determined by the report settings of the folder that contains the cube used by the published report. If the cube is not in a folder, then the root level report setting is used. Maintaining PowerPlay Objects on Cognos ReportNet or Cognos 8 If you are maintaining PowerPlay Objects on a Cognos ReportNet or Cognos 8 server, you may want to do the following. ❑ Save objects from PowerPlay Web to Cognos ReportNet or Cognos 8 that were previously published to Upfront. For information about publishing reports from PowerPlay Web, see the PowerPlay Web User’s Guide. ❑ Run the CRN REPLACE CUBENAME and CRN REPLACE GATEWAY commands to migrate Cognos ReportNet or Cognos 8 objects to a different PowerPlay server, or after a PowerPlay server's gateway has changed. For more information, see "The ppadmtool Program" (p. 101). Publish a Report as a Link in Upfront You can publish report links to Upfront. Publishing a report as a link within PowerPlay Enterprise - Server Administration differs in these ways from publishing a report directly within PowerPlay Enterprise - Server Administration: • The report is not copied to an Imported Reports folder; it remains in its original location. • If you update either report properties or the physical report itself, for example with formatting changes, these changes are automatically reflected when you open the linked report from Upfront without having to republish. • If you save a report that you accessed from a report link in Upfront, the original source report referenced from PowerPlay Enterprise Server is updated. You can publish and remove report links using PowerPlay Enterprise - Server Administration (p. 52) or the ppadmtool command line program (p. 101). Steps 1. In PowerPlay Enterprise - Server Administration, click a report. 2. From the Tools menu, click Publish Report Links to Upfront. A message appears telling you that the link was successfully published. Tip: To remove the link, click Remove Report Links to Upfront. The link is removed, but the source report in PowerPlay Enterprise Server remains unchanged. Notify Upfront Users About an Updated Cube If a cube published to Upfront has been updated, you can use PowerPlay Enterprise - Server Administration to notify Upfront users by • updating the Modified date and time for all the related cube and Report NewsItems in Upfront to the date and time when you choose the Notify option 52 Cognos PowerPlay (R)
Chapter 4: Deploy Cubes and Reports • changing the status of these NewsItems to Unread to reflect the fact that the cube data has changed • running the related PowerPlay Agents that had been scheduled to run on cube refresh Before notifying users, you must ensure that the refreshed cube has been copied successfully to the location as defined in PowerPlay Enterprise - Server Administration. You must also ensure that the user has specified the connection to the PowerPlay Enterprise Server containing the refreshed cube. The Notify option is available in PowerPlay Enterprise - Server Administration only if you have secured PowerPlay Enterprise - Server using Access Manager. Steps 1. In PowerPlay Enterprise - Server Administration, click the cube for which you want to notify Upfront users about the update. 2. From the Tools menu, click Notify. Show a Table of Contents A table of contents gives Web users a single point of access to the folder hierarchy depicted in PowerPlay Enterprise - Server Administration. A table of contents lists the folders, cubes, and reports registered to a PowerPlay server, and shows the email address of the server administrator, if one is defined. You can use a table of contents to open cubes and reports at the root level of the server, or at any folder level. You can also use it as an extension to Upfront by adding a table of contents URL to an Upfront NewsBox. A table of contents is automatically generated each time it is accessed, so that it is always up-to-date. Users can connect to the server-level table of contents from their Web browsers using the following URL: http://server name/cognos/cgi-bin/ppdscgi.exe Steps 1. In PowerPlay Enterprise - Server Administration, select a PowerPlay server or a folder. The level that you select becomes the highest level of the table of contents. 2. From the Tools menu, click Show Table of Contents. Notes • If you are using security, you may not want to let users access cubes and reports from the Table of Contents. You may want to allow users to access cubes and reports only from Upfront. This is because the Table of Contents does not prompt users for a user ID and password whereas Upfront does. Tips • To prevent individual cubes and reports from being listed, disable the Publish to a Table of Contents setting (Publishing). • To prevent the table of contents from being accessed, disable the Table of Contents setting (Options) • You can copy the links in a table of contents to another document. If you include the location of the gateway in the copied link, it is always up-to-date, as long as the object exists on the server. For example, Sales Disable a Table of Contents By default, users can view a table of contents in their web browsers that shows the cubes and reports at the root level of the server. You can disable this feature so that users can no longer access the table of contents. Enterprise Server Guide 53
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Glossary Agent A user-defined proce
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NewsItem In Upfront, an entry that
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COGNOS Business Intelligence Series 7

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