Central Coalfields Limited - CCL

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Subject: TC recommendation for procurement of Squirrel Cage Induction Motor for Sawang and Rajrappa Washeries Case at a glance:- Item : Squirrel Cage Induction Motor. Quantity : 17 Nos. Estimated Value : 27.85 Lakhs. Indent Regn. No.: 326 Dtd.31.03.2011 Concurrence No.: F/PP/CB/10-11/190/25 Dtd.26.03.2011 Budget Certification No.: Shall be provided before placement of order. Mode of Tendering: Open Advertised Domestic Electronic Tender in Two bid. A Tender Committee consisting of the following members met on 03.03.2012 for recommending procurement of Squirrel Cage Induction Motor in respect of Sawang and Rajrappa Washeries against the subject Tender:- 1.Sri S.K.Agrawal, CM(P) 2.Sri A.D.Choudhury, Sr. Mgr.(E&M-Ws) 3.Sri D.N.Pathak, Dy. Mgr.(F-P) (Sri D.N.Pathak has attended the TC Meeting as Sri M.A.G Mustafa is on leave on date) At the outset, TC noted the following:- Approved indent/MB (P-1 to 30/C) for procurement of Squirrel Cage Induction Motor for Sawang and Rajrappa Washeries valuing 27.85 has been received. With due approval, the case for procurement of the Motors was Advertised in Telegraph (Kolkata), Prabhat Khabar (Ranchi), Indian Express (Chennai) and Hindustan Times (Delhi) all Dtd.11.05.2011 (P-70/C) and certificate for publication on the website is at (P- 71/C and tender issued in two bid vide Tender No. Sr. Mgr(P)/326/10-11/Squirrel Cage Induction Motor/10 due on 15.06.2011 and opened on 15.06.2011 (P-72/C). As indicated below, offers from two firms, has been received against the above Tender. 1.M/s Surya Udyog, Dhanbad. 2.M/s Laxmi Hydraulics Pvt. Ltd. Solapur As per the TC deliberation at P-10 to 11/N, the price bid of M/s Surya Udyog, the only technocommercial suitable offer was opened on 05.11.2011 (P-149/C). Price C/S vetted by finance is placed at P- 150/C. The Price status of the firm is as follows:- Sl.No Item Description Qnty Basic ex-Works (Rs) LPP Diff. 01 Induction Motors, 6.3 KW 02 20485.95 NA NA 02 Induction Motors, 15 KW 06 37864.91 NA NA 03 Induction Motors, 18.5 KW 04 66059.84 NA NA 04 Induction Motors, 66 KW 01 189296.46 NA NA 05 Induction Motors, 76 KW 01 219076.16 NA NA 06 Induction Motors, 90 KW 01 340738.89 NA NA 07 Induction Motors, 132 KW 02 189296.46 NA NA LPP of none of the items is available here. Letters have been sent to all the subsidiaries of CIL for Copies of latest orders for the items (P-151/C to 159/C). Replies from B<strong>CCL</strong> & MCL has been received (P-160/C to 163/C). No orders have been placed from these two subsidiaries for the tendered ratings of Motors. The Technical acceptance of the offers have been made on the basis of order copies submitted for similar items of higher specifications as per clause 9 i.e. Provenness criteria of NIT.
Sl. No In line with the TC deliberation at P-13 to 14/N, the firm, M/s Surya Udyog was asked to provide Price justification vide letter no. 5530 dtd.24.12.11 (P-179/C). In response, the firm vide their letter no.413 dtd.26.12.11 (P-168/C to 177/C) has enclosed Purchase Order copies of TTPS along with a CS showing basic value and order value of each motor. The firm has also indicated that as per the WPI price has increased by 21% from last order date of TTPS. However, the firm has allowed a discount of 2.5% on items no.1 to 5, 3% on item no.6 and no discount on item no.7. Revised Price C/S duly vetted by associate finance is at P-178/C. The price status of the different motors after discount and comparison with the ordered rate of TTPS is as follows:- Item Description Qty Quoted price ex- Works (Rs) Price after discount Ordered price of TTPS after discount of 1% 01 Induction Motors, 6.3 KW 02 20485.95 19973.80 22861.00 (5.5KW) (July 07) 02 Induction Motors, 15 KW 06 37864.91 36918.29 38040.00 (9.3KW) (July 07) 03 Induction Motors, 18.5 04 66059.84 64408.34 64577.00 (11 KW) KW (Dec 07) 04 Induction Motors, 66 KW 01 189296.46 184564.05 185542.00(55 KW) (July 07) 05 Induction Motors, 76 KW 01 219076.16 213599.26 237021.84 (75 KW) (July 07) 06 Induction Motors, 90 KW 01 340738.89 330516.72 275018.00 (80 KW) (July 07) 07 Induction Motors, 132 02 189296.46 189296.46 414314.00 (125 KW) KW (July 07) Diff. Diff. WPI -12.63% +21.20% -2.94% +21.20% -0.26% +21.51% -0.52% +21.20% -9.88% +21.20% +20.18 +21.20% % -54.31% +21.20% The price justification furnished by the firm was forwarded to the technical deptt. for analysis. The analysis of the price justification has been done by the technical deptt. at P- 15/N. The technical deptt. has found the price justification as reasonable. From the price comparison chart shown above, it is seen that the offered prices of all the tendered items after considering discount allowed by the firm on items no. 1 to 6 are lower by (-)0.26% to (-)54.31% than the ordered rates of TTPS (of lower KW) except item no. 6 where the offered rate is +20.18%. The WPI of Electric Motors has also been looked into. There has been increase of +21.20% / 21.51% in the WPI of Electric Motors from July ‘07/ Dec ’07 to June’11 (146.3-120.7 / 120.4)(P-186 & 187/C). The technical member pointed out that the ordered rate of the items of TTPS, considered for comparison is of lower Kilowatt than the tendered items. However, the Frame sizes and RPM are almost the same. TC was also apprised that the offered price of item no 7 i.e. of 132KW is almost (-) 54.31% lower than the rate of TTPS. The anomaly in the rates of 90KW & 132KW was also discussed with the representative of the firm during the price justification. The firm’s representative had informed that they had wrongly quoted a lower rate for item no.7 i.e. 132 KW Motor. However, the firm agreed to accept the quoted rate of the item. A letter was sent to TTPS to confirm regarding issuance of the two order copies submitted by the firm, M/s Surya Udyog (P-179/C). SE, TTPS has sent back attested copies of the Purchase Orders placed by them on M/s Surya Udyog (P-180/C to 185/C). Deliberations TC noted that that against Open Advertised Electronic Tender, offers were received from two firms. As recommended earlier at 10/N to 11/N, Price bid of only one techno-commercially suitable firm, M/s Surya Udyog was opened. TC further noted that no LPP of the tendered items are available. As per the TCR at P-13/N to 14/N, the firm was asked for price justification. While providing price justification the firm offered discount of 2.5% on items 1 to 5 and 3% on item 6. The offered prices of item no. 1 to 5, after discount, are lower by (-) 0.26% to (-) 54.31% from the ordered rates of TTPS. Besides, the ordered rates of TTPS are for lower Kilowatts. For item no. 6 i.e. 90KW motor, the offered price is +20.18%
Page 1 and 2: Central Coalfields Limited (A Subsi
Page 3 and 4: No. Sr. Mgr(P)/326/10-11/ Squirrel
Page 5: No. Sr. Mgr(P)/326/10-11/ Squirrel
Page 9 and 10: [S.K.AGRAWAL] [A.D.CHOUDHURY] [D.N.
Page 11 and 12: LPP of none of the items is availab
Page 13 and 14: REVISED PRICE CS Tender No. : Sr.Mg
Page 15 and 16: Ref. SU/11‐12/403 Date : 21.12.20
Page 17 and 18: A Tender Committee consisting of th
Page 21 and 22: Yours faithfully, [N.K.Dutta] Chief
Page 23 and 24: 1 Induction Motors, 6.3 KW 02 2 Ind
Page 25 and 26: Mahanadi Coalfields Ltd. At & P.O.
Page 29 and 30: 24 DEVIATIONS FROM NIT Accepted all
Page 31 and 32: Deliberations and recommendations T
Page 35 and 36: (iii) Delivery Schedule - Accepted
Page 37 and 38: COMMERCIAL CS Tender No. : Sr.Mgr(P
Page 39 and 40: Contents of tender documents: 1 Imp
Page 41 and 42: 8.01.b. Part “B”: Price-Bid: Th
Page 43 and 44: Security Money may be converted int
Page 45 and 46: this declaration is not given, the
Page 47 and 48: ANNEXURE “BB” SPECIAL TERMS AND
Page 49 and 50: Note: (a) Tenderers claiming author
Page 51 and 52: enclosed MZ4 216 mm 12 mm 176 mm MO
Page 53 and 54: TEMPLATE FOR TECHNICAL TERMS & COND
Page 55 and 56: GENERAL TERMS AND CONDITIONS OF SUP
Page 57 and 58:
The supplier shall, at his own expe
Page 59 and 60:
forwarded to the consignee should b
Page 61 and 62:
Section 3 - Disqualification from t
Page 63:
(J) BANK ACCOUNT TYPE (TICK ONE) SA
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Central Coalfields Limited - CCL

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