Central Coalfields Limited - CCL

The goods should properly fit in/on/to the machines for which the same are intended.
8. INSPECTION CLAUSE:
PREDESPATCH INSPECTION Stage/Pre-dispatch inspection will be carried out by M/s. CMPDIL/CCL’S
NOMINATED AGENCY as per their methodology. In brief the scope and conditions of the Inspection will be as follows:
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a) Checking and approval of test procedures/quality assurance plans.
b) Verification of records and documentation of vendor works inspection.
c) Verification of documents and test certificate of bought out items and cross checks.
d) Provide the facilities for carrying out all tests as required in specifications of vendors works else these will be
carried out at independent test house if considered so necessary by CMPDIL/CCL’S NOMINATED AGENCY
at vendors cost.
e) Final testing and checking as per specifications.
f) CMPDIL/CCL’S NOMINATED AGENCY will have full and free access to the place of the supplier /
manufacturer during process of manufacturing and during inspection activities.
g) Inspection fee @ 0.80% of the FOR Destination price plus Service Tax as applicable is to be paid to
CMPDIL/CCL’S NOMINATED AGENCY in advance by demand draft along with inspection call letter, which
will be reimbursed by CCL along with consignment billing.
h) Pre-Dispatch inspection by CMPDIL/CCL’S NOMINATED AGENCY shall be applicable, except in case of
supplies by OEM’s and direct import by CCL.
i) Minimum 15 days clear notice shall be given by the manufacturer/suppliers to CMPDIL/CCL’S NOMINATED
AGENCY for arranging inspection within valid delivery period as per contract.
j) In the event of rejection / non-readiness of materials during the first visit of inspector/s of CMPDIL/CCL’S
NOMINATED AGENCY, the manufacturers/suppliers shall pay to CMPDIL/CCL’S NOMINATED AGENCY all
charges including actual travel and hotel expenses along with inspection fee for the second visit
k)
FINAL INSPECTION: Final Inspection of the consignment shall be carried out at the destination stores, which will
be arranged by the consignee on receipt of stores.
9. PROVENNESS CRITERIA: The tenderer should be a proven source. The criteria for provenness will be as follows:
(i)
(ii)
Original Equipment Manufacturer (OEM) or
Manufacturers whose products are used by OEM or
(iii) Manufacturers whose products are already in use successfully at CIL or CIL Subsidiaries or PSU or Government / Semi Government
organizations.
Tenderers falling under (ii) shall have to furnish relevant documentary proof like Trade Agreement with OEM for the
tendered item or Purchase order copy from OEM.
Tenderers falling under (iii) shall have to furnish relevant documentary poof like copies of Rate contract or firm order for
the tendered items or similar items of HIGHER SPECIFICATIONS.
The copies of Rate Contract or Firm Order shall not be less than 25% of the tendered quantity in
respect of each offered item of the bid issued by CIL or subsidiary HQ of CIL/Government/Semi
Government Organisation for confirming their provenness .
The order copies shall not be less than 06(SIX) months old or more than 07(Seven) years old uniformly
for all tenderer on the date of opening of tender.
In case the tenderer submit order copy/copies of similar item of higher specification then the tenderer
shall have to submit copy/copies of Rate Contract or Firm Order to the extent of minimum 25% of the
total tendered quantity ( covering all tendered items) of the bid.
The tenderer shall have to submit an undertaking under affidavit that “ The items covered under supply
order, enclosed with their offer, have been successfully executed”.
However, Tenderers who are Ancillary Unit of CCL falling under (iii) shall have to furnish relevant documentary proof
for successfully executed & accepted CCL’s Trial Order or Firm Order for their Ancillarised items for consideration of
Eligibility Criteria.