Central Coalfields Limited - CCL
Central Coalfields Limited - CCL Central Coalfields Limited - CCL
IMPORTANT COMMERCIAL TERMS AND CONDITIONS OF THE NIT ANNEXURE ‘AA’ 1. TENDER FEES: Tender fees as indicated at page 1 of the NIT is to be furnished through e – payment mode only along with techno commercial bid to be submitted electronically in www.itietendering.com/CIL. Electronic Payment can be made by clicking the relevant links provided in the Web site www.itietendering.com/CIL. Physical mode of payment i.e Banker cheques or Demand drafts are not acceptable. The offers submitted shall be considered valid only when accompanied by Tender fees as per the details mentioned above in the form of e-payment. In case of non submission of the tender fee as detailed above the tender shall be treated as non-responsive. Exemption of Tender fees : Government ( State or Central) department / Public Sector Undertakings (PSUs) and ancillary of CCL for the tendered item valid on the date of tender opening are exempted from payment of tender fee. These firms shall have to upload & attach self attested copy of registration certificate. Firms registered with NSIC for the tendered item/s will also be exempted from payment of Tender Fee, if the tender is supported with NOTARIZED copy of valid NSIC certificate for the tendered item/s. If exemption from submission of tender fee is claimed and valid supporting document as required is not submitted (uploaded & attached) along with techno-commercial bid, then the offer will be considered as non-responsive and will not be processed further. 2. EARNEST MONEY DEPOSIT : Earnest Money Deposit (EMD) as indicated at page 1 of the NIT should be furnished in the form of e-payment mode only along with techno commercial bid to be submitted electronically through www.itietendering.com/CIL . Electronic Payment can be made by clicking the relevant links provided in the website www.itietendering.com/CIL. Physical modes of payment i.e Banker cheques or Demand drafts are not acceptable. For unsuccessful tenderer, EMD shall be refunded immediately after finalization of the tender. EMD shall be forfeited if any tenderer withdraw their offer before finalization of the tender or fails to submit order acceptance within 15 days from the date of order. The offers submitted shall be considered valid only when accompanied by EMD as per the details mentioned above in the form of e-payment or relevant documentary evidence for exemption of EMD . In case of non submission of the EMD or documentary evidence towards exemption of EMD as detailed above the tender shall be treated as non-responsive. Exemption of EMD : The following tenderer / firms are eligible for exemption of EMD. Valid DGS&D / NSIC registered (for the tendered items) firms. The DGS&D / NSIC registrations should be valid on the date opening of the tender - The firms should submit (upload & attach) NOTARY attested copy of DGS&D / NSIC registration certificate valid on the date opening of the tender in support of their claim. State / Central Government organizations / Public Sector Undertakings (PSUs) - The firms should indicate that they are state/Central Government Organizations/Public Sector Undertakings. CCL Ancillaries for the tendered items - The firms should submit (upload & attach) self attested copy of registration certificate in support of their claim. If exemption from submission of EMD is claimed and valid supporting document as required is not submitted (uploaded & attached) along with techno-commercial bid, then the offer will be considered as non-responsive and will not be processed further. 3. SECURITY DEPOSIT : The successful tenderer shall have to furnish the security deposit amount in the form of Demand Draft or Bank Guarantee of any scheduled bank for 10% ( ten percent ) value of the awarded contract ( landed value ) without having any ceiling within 15 days time from the date of supply order. In case the successful tenderer fails to deposit the security money, the order shall be cancelled and the case shall be processed to order elsewhere and the firm’s performance is to be kept recorded for future dealings with them. Security deposit money will be refunded to the firm within 30 days from the date of satisfactory execution of the contract. For unsatisfactory performance and / or contractual failure, the security money shall be forfeited.
Security Money may be converted into performance bank guarantee (PBG) (wherever PBG is required as per the contract). However, in such case the amount of PBG should not be less than 10% (ten percent) of the landed value of the order. EXEMPTION OF SECURITY DEPOSIT: EXEMPTION OF SECURITY DEPOSIT: All the firms / tenderers who have qualified for the exemption of EMD and having submitted (uploaded & attached) the required documents shall also be exempted from furnishing the Security Deposit, if validity of such certificate is sufficient to cover security period. If validity of the certificate expires after opening of the tender and document in support of extension of validity is not submitted by the firm, they shall not be considered for exemption and will have to submit Security Deposit as above, which shall be incorporated in the supply order in the event supply order is placed on the firm. However, in case of NSIC registered firms, the exemption of the security deposit shall be only up to their monetary limit, if any, indicated in the registration certificate. In case the value of order placed is above such monetary limit indicated in the registration certificate, the successful tenderer shall have to furnish the Security Deposit for 10% of order value over such monetary limit. Note : In case of a vendor development tender / Trial tender, there is no exemption to any bidder from depositing security money. 4. ELIGIBILITY CRITERIA: Only MANUFACTURERS of tendered items are to quote. In case the tenderer is a manufacturer, the full address of works along with copy of their valid registration with NSIC / SSI / DIC / DGS&D / Registrar of Companies etc in their own name is to be submited with the offer. IN CASE, AS A MATTER OF POLICY, any Manufacturer(s) does not market their product(s) directly (A) then such manufacturer(s) may submit their offer along with documents for their being manufacturer as specified in clauses 4 above, through their Authorized Marketing outlet. In such case authorization certificate ( duly attested by PUBLIC NOTARY ) valid on due date of tender opening OR authenticated authority letter specifying the tender reference in the name of tenderer from manufacturer for the tendered items should be submitted (uploaded & attached) by the tenderer along with the offer, failing which the offer will stand rejected. (B) In case of goods of imported origin, authorized Indian Agent of foreign manufacturers are also authorized to quote along with authenticated authority letter in original specifying the tender reference in the name of tenderer from foreign manufacturer for the tendered items. The original authenticated authority letter specifying the tender reference should be submitted (uploaded & attached) by the tenderer along with the offer. In absence of such authority / reference the offer shall be ignored. 5 .VALIDITY OF THE OFFER: The offer should be kept valid for 180 days from the date of opening of tender as specified. Withdrawal of tender within the validity period is not permitted. 6. “F O R” DESTINATION: Prices should be quoted strictly in format given in Annexure-“C of the tender. (i) For all indigenous supplies, the firm should normally quote their rates on FOR Destination basis with breakup of prices e.g. (i) Ex-works Price and (ii) Freight, Insurance, Packing & Forwarding Charges on lump sum basis. Excise Duty, if applicable, will be payable extra as per prevailing Excise rules. Refund / Credit, if any, obtained shall be passed on to the buyer which shall be certified by the auditor of the supplier. Sales Tax will be payable extra, as applicable. The safe arrival of stores at destination shall be the responsibility of the supplier. (ii) In case of imported stores, where the supplier is to arrange importation and paying customs duties etc. the rates quoted will be on FOR Destination basis and the safe arrival of the consignment from the country of origin dispatched to the destination will be of supplier responsibility. In that case Sales Tax and Statutory Local Levies (if any) will be payable extra as applicable. No Excise duty will be payable. (iii) In case of imported stores other than direct import by CCL The firm should quote FOR destination price and the firm shall give a confirmation along with their offer that a certificate from their Auditor certifying that they have paid Customs Duty as per prevailing Customs Rates and refund if any shall be passed on to buyer, shall be submitted along with supplies/bills. However, in case a tenderer does not specify the basis of price or quotes on Ex-Works or FOR Despatching station basis, the price will be loaded in the following manner: a) In case of Ex-works offer and if the firm does not specify the packing and forwarding charges, 2% (two percent ) of the Ex-works price will be loaded to arrive at the FOR Despatching station price. Insurance charges shall be considered as per the existing transit insurance contract concluded by CCL. b) In case of FOR Despatching station offer, the following percentage shall be added to arrive at the FOR destination price, as element of estimated freight up to destination
- Page 1 and 2: Central Coalfields Limited (A Subsi
- Page 3 and 4: No. Sr. Mgr(P)/326/10-11/ Squirrel
- Page 5 and 6: No. Sr. Mgr(P)/326/10-11/ Squirrel
- Page 7 and 8: Sl. No In line with the TC delibera
- Page 9 and 10: [S.K.AGRAWAL] [A.D.CHOUDHURY] [D.N.
- Page 11 and 12: LPP of none of the items is availab
- Page 13 and 14: REVISED PRICE CS Tender No. : Sr.Mg
- Page 15 and 16: Ref. SU/11‐12/403 Date : 21.12.20
- Page 17 and 18: A Tender Committee consisting of th
- Page 19 and 20: Central Coalfields Limited (A Subsi
- Page 21 and 22: Yours faithfully, [N.K.Dutta] Chief
- Page 23 and 24: 1 Induction Motors, 6.3 KW 02 2 Ind
- Page 25 and 26: Mahanadi Coalfields Ltd. At & P.O.
- Page 27 and 28: Central Coalfields Limited (A Subsi
- Page 29 and 30: 24 DEVIATIONS FROM NIT Accepted all
- Page 31 and 32: Deliberations and recommendations T
- Page 33 and 34: Central Coalfields Limited (A Subsi
- Page 35 and 36: (iii) Delivery Schedule - Accepted
- Page 37 and 38: COMMERCIAL CS Tender No. : Sr.Mgr(P
- Page 39 and 40: Contents of tender documents: 1 Imp
- Page 41: 8.01.b. Part “B”: Price-Bid: Th
- Page 45 and 46: this declaration is not given, the
- Page 47 and 48: ANNEXURE “BB” SPECIAL TERMS AND
- Page 49 and 50: Note: (a) Tenderers claiming author
- Page 51 and 52: enclosed MZ4 216 mm 12 mm 176 mm MO
- Page 53 and 54: TEMPLATE FOR TECHNICAL TERMS & COND
- Page 55 and 56: GENERAL TERMS AND CONDITIONS OF SUP
- Page 57 and 58: The supplier shall, at his own expe
- Page 59 and 60: forwarded to the consignee should b
- Page 61 and 62: Section 3 - Disqualification from t
- Page 63: (J) BANK ACCOUNT TYPE (TICK ONE) SA
IMPORTANT COMMERCIAL TERMS AND CONDITIONS OF THE NIT<br />
ANNEXURE ‘AA’<br />
1. TENDER FEES: Tender fees as indicated at page 1 of the NIT is to be furnished through e – payment mode<br />
only along with techno commercial bid to be submitted electronically in www.itietendering.com/CIL.<br />
Electronic Payment can be made by clicking the relevant links provided in the Web site<br />
www.itietendering.com/CIL.<br />
Physical mode of payment i.e Banker cheques or Demand drafts are not acceptable.<br />
The offers submitted shall be considered valid only when accompanied by Tender fees as per the details<br />
mentioned above in the form of e-payment. In case of non submission of the tender fee as detailed above<br />
the tender shall be treated as non-responsive.<br />
Exemption of Tender fees : Government ( State or <strong>Central</strong>) department / Public Sector Undertakings (PSUs) and<br />
ancillary of <strong>CCL</strong> for the tendered item valid on the date of tender opening are exempted from payment of tender<br />
fee. These firms shall have to upload & attach self attested copy of registration certificate. Firms registered with<br />
NSIC for the tendered item/s will also be exempted from payment of Tender Fee, if the tender is supported with<br />
NOTARIZED copy of valid NSIC certificate for the tendered item/s.<br />
If exemption from submission of tender fee is claimed and valid supporting document as required is not<br />
submitted (uploaded & attached) along with techno-commercial bid, then the offer will be considered as<br />
non-responsive and will not be processed further.<br />
2. EARNEST MONEY DEPOSIT : Earnest Money Deposit (EMD) as indicated at page 1 of the NIT should be<br />
furnished in the form of e-payment mode only along with techno commercial bid to be submitted electronically<br />
through www.itietendering.com/CIL .<br />
Electronic Payment can be made by clicking the relevant links provided in the website<br />
www.itietendering.com/CIL.<br />
Physical modes of payment i.e Banker cheques or Demand drafts are not acceptable.<br />
For unsuccessful tenderer, EMD shall be refunded immediately after finalization of the tender. EMD shall be<br />
forfeited if any tenderer withdraw their offer before finalization of the tender or fails to submit order<br />
acceptance within 15 days from the date of order.<br />
The offers submitted shall be considered valid only when accompanied by EMD as per the details<br />
mentioned above in the form of e-payment or relevant documentary evidence for exemption of EMD . In<br />
case of non submission of the EMD or documentary evidence towards exemption of EMD as detailed<br />
above the tender shall be treated as non-responsive.<br />
Exemption of EMD : The following tenderer / firms are eligible for exemption of EMD.<br />
Valid DGS&D / NSIC registered (for the tendered items) firms. The DGS&D / NSIC registrations should be valid<br />
on the date opening of the tender - The firms should submit (upload & attach) NOTARY attested copy of DGS&D<br />
/ NSIC registration certificate valid on the date opening of the tender in support of their claim.<br />
State / <strong>Central</strong> Government organizations / Public Sector Undertakings (PSUs) - The firms should indicate that they<br />
are state/<strong>Central</strong> Government Organizations/Public Sector Undertakings.<br />
<strong>CCL</strong> Ancillaries for the tendered items - The firms should submit (upload & attach) self attested copy of<br />
registration certificate in support of their claim.<br />
If exemption from submission of EMD is claimed and valid supporting document as required is not<br />
submitted (uploaded & attached) along with techno-commercial bid, then the offer will be considered<br />
as non-responsive and will not be processed further.<br />
3. SECURITY DEPOSIT : The successful tenderer shall have to furnish the security deposit amount in the form of Demand<br />
Draft or Bank Guarantee of any scheduled bank for 10% ( ten percent ) value of the awarded contract ( landed value ) without<br />
having any ceiling within 15 days time from the date of supply order. In case the successful tenderer fails to deposit the<br />
security money, the order shall be cancelled and the case shall be processed to order elsewhere and the firm’s performance is<br />
to be kept recorded for future dealings with them. Security deposit money will be refunded to the firm within 30 days from the<br />
date of satisfactory execution of the contract.<br />
For unsatisfactory performance and / or contractual failure, the security money shall be forfeited.
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