Central Coalfields Limited - CCL

No. Sr. Mgr(P)/326/10-11/ Squirrel Cage Induction Motor /11
Dated:18.04.2012
and under proper use, arising from faulty materials, design or workmanship and shall remedy such defects at his own
cost when called upon to do so. If it becomes necessary for the supplier to replace or renew any defective portion of
the goods, such replacement or renewal should be made by the supplier without any extra cost to CCL.
b) The goods should properly fit in/on/to the machines for which the same are intended.
14. Inspection:
a) Stage / Pre-dispatch inspection will be carried out by M/s CMPDIL, Ranchi as per their methodology.
i) Inspection fee @ 0.8824% of the FOR Destination value of stores is to be paid to M/s CMPDIL along with
inspection call letter, payable by D.D. which will be reimbursed by CCL along with consignment billing.
ii)Minimum 15 days clear notice shall be given to M/s CMPDIL for arranging inspection within valid delivery
period as per contract.
b) Final Inspection shall be carried out by the General Manager(Ws), CCL or his authorized representative on
receipt of the materials at consignee end. Notice for inspection shall be given by the consignee immediately on receipt
of the materials.
15. Price Certificate: Please certify on the body of each and every bill that the prices charged are same as
applicable to all other Govt. Deptt./ Undertakings including DGS&D.
16. Security Deposit: You are requested to deposit an amount of 1,51,403.00 i.e. 10% of the Total Order
Value towards Security Deposit. However, EMD of 55,700.00 submitted by you will be converted to security
money and balance 95,703.00 ( 1,51,403.00 – 55,700.00) will be required to be deposited by you
towards security money either by way of Demand Draft or by way of Bank Guarantee duly pledged in favour of
M/s Central Coalfields Limited. The Security Deposit will be refunded within 30 days from the date of
satisfactory execution of the contract. For release of SD you are requested to submit a written request to the
Supply Order signing authority immediately on completion of the contract, confirming that the contract has
been completed as per terms and conditions of the Supply Order.
17. Performance Bank Guarantee: PBG valid for 15 months from the date of commissioning for 10% value of
the equipment ( along with accessories) including taxes and duties etc to the FOR Destination price of the
equipment on order must be submitted before execution of supplies or along with supply bills. No payment shall
be released without submission of the performance bank guarantee.
To arrive at the value of the Performance Bank Guarantee, the order value should be calculated as per the following
guidelines:
For arriving at the value for Performance Bank Guarantee to be submitted for Indigenous Orders, the order value will be arrived at
by adding all the Taxes & Duties applicable, such as Excise Duty, Sales Tax, etc. to the FOR Destination Price of the materials on order
as applicable on the date of opening of price bid.
The Performance Bank Guarantee for the above case shall be released after expiry of validity period if
no claim is pending.
18. Identification Mark: Your identification mark i.e. ‘MARATHON’ should be embossed/ engraved on bulk
materials on every item at a visible place which is not subject to wear and tear for ease of identification at any
point of time.
19. Special Instruction: One copy of the challan and invoice showing dispatch details and other documents must
be sent to this office and the Office of the CGM (Ws.) CCL , Ranchi to know the dispatch particulars.
20. Price Fall Clause: It will be a condition of the order that all through the currency the prices, at which you
will supply the stores, shall not exceed the lowest price charged by you to any other agency including DGS&D. In the
event of Price going down, you will promptly pass on such information to enable CCL to amend the ordered rate.
21. Liquidated Damage Clause:
In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with
the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and
conditions mentioned in the supply order, Central Coalfields Ltd. should have the right :
(a) To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half
percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each
week or part of a week during which the delivery of such stores may be in arrears limited to10%.Where felt necessary
the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division.
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