Vigilance Compedium - CCL

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CIRCULAR No.CCL/CGM(CMC)/Circular/CTE/2008/910 Date:05/08.08.08 Listed below are some of the points as observed by the Chief Technical Examiner of CVC during intensive examination of one of the contract related to transportation of coal of CCL: 1) Original contract agreement was found kept in a loose folder. It was not bound and not kept under sealed cover. Also every page including pages detached NIT & GTC was not signed by the concerned agreement signing authority. It is, therefore advised that the original agreement duly signed must be kept sealed to prevent tampering. 2) Team observed that copy of the LOI/Letter of Award, copy of NIT and copy of original schedule of rate on which the contractor had quoted their final rate were not formed part of the agreement. As such copy of these documents must be made part of the contract agreement. 3) Serial numbering of the pages of the contract agreement must be done. 4) Hindrance Register:- Proper Hindrance register must be maintained. In it, date & time of occurrence and removal of a particular hindrance affecting the work must be recorded. This is required for correct assessment of demurrage amount on account of contractor’s fault. 5) Safety measures must be observed at work site strictly. No Contractors employees should be allowed working at site without dust mask, safety shoes and safety helmets. Proper safety signs etc must be displayed at the site of work. 6) In the R/A bills paid to the contractors, it is found that the rates for payments have been adopted by adding the agreement rate plus escalation. This system is not in order. All the running payments should be made @ agreement rate. Escalation bill should be paid separately. From the paid bills it should be clear, what is the amount paid against the work done and the amount of escalation paid under the contract. 7) As per contract, vocational training under rule 1966 is being agreed by CCL for all the contractors’ workers from time to time. Appropriate recoveries for organizing the training program by CCL must be made from the contractor. In view of above, all concerned are advised to take further corrective/preventive steps and ensure the compliance of the observations with respect to transportation/outsourcing contracts under their jurisdiction. CC : This issues with the approval of competent authority. (1) Director Technical (Operation), CCL (2) CVO, CCL (3) GM(Finance)d, CCL, Ranchi (4) CGM/General Manager, All Areas of CCL (5) Area Finance Managers, All areas of CCL. (6) Staff Officer (Mining), All Areas of CCL. Sd/- CGM (CMC), CCL, Ranchi
CENTRAL COALFIELDS LIMITED DARBHANGA HOUSE:RANCHI No.DIR/OPNS/09/VIG/Confi/12/108-30 Dated 13/23.02.09 To The Area CGMs/GMs, Argada/Barka-Saya/NK/Rajhara/Piparwar/Rajrappa/ Kuju/Hazaribagh/(B&K)/Dhori /Kathara, BCW Kathara. All HODs, CCL, Ranchi Dear Sir, During the course of investigation by Vigilance Deptt, certain issues were highlighted which need proper attention in order to prevent re-occurrence of such lapses: 1. Siding Manager or any other authorized official of the Project should be present at Railway siding during wagon loading operations. 2. Daily/Weekly/Monthly records for maintenance of Railway Siding, cleaning of rails, trenches etc. is to be properly maintained at siding. 3. Explosive vans should be properly maintained. 4. Proper records are to be maintained at workshops in connection with outgoing & incoming electric motors which are sent for repairs to outside parties. Performance of repaired motors is also to be recorded properly. 5. It is expected from TC members that while giving recommendations for award of certain works, they shall give an undertaking that the contractor is not related to them. Guidelines from CVC in this respect has already been issued vide their Office Order dt. 9.12.05. You are advised to ensure compliance of the guidelines and other statutory obligations in this regard. Yours faithfully, Sd/- (T.K. Nag) Director (Tech/Opns)
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CONTENTS Sl.no. Contents Page no. A
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standard specifications) 37. Circul
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FROM THE DESK OF THE CVO It gives m
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e-Procurement / Reverse auction e-P
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No.98/ORD/1 Government of India Cen
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No.4CC-1-CTE-2 Government of India
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Leveraging Technology - e-payments
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Total amount involved : 4. Out of t
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Guidelines on Security consideratio
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2.3.3 Security in Data storage and
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No.4CC-1-CTE-2 Government of India
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NIT / Tendering / Negotiations / Pu
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iii) The Comptroller & Auditor Gene
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fair manner. The authority may in s
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No.001/VGL/21 Government of India C
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N. Vittal 98/ORD/1 GOVERNMENT OF IN
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No.12-02-1-CTE-6 Central Vigilance
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establishment, plant, equipment etc
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No.98/ORD/1(Pt.IV) Government of In
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No.06-03-02-CTE-34 Government of In
Page 47 and 48: No.98/ORD/1 Central Vigilance Commi
Page 49 and 50: No.OFF-1-CTE-1 Government of India
Page 51 and 52: No.98/ORD/1 Government of India Cen
Page 53 and 54: Subject: Consideration of Indian Ag
Page 55 and 56: No.98/ORD/1 CENTRAL VIGILANCE COMMI
Page 57 and 58: supplier/contractor will lead to pr
Page 59 and 60: No.004/ORD/9 Government of India Ce
Page 61 and 62: subsequently providing goods or wor
Page 63 and 64: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Te
Page 65 and 66: No.OFF-1-CTE-1(Pt) V Government of
Page 67 and 68: No.005/MSC/25 Government of India C
Page 69 and 70: No.005/VGL/66 Government of India C
Page 71 and 72: (iv) (v) As regards the splitting o
Page 73 and 74: No.005/CRD/19 Government of India C
Page 75 and 76: No.004/VGL/90 Government of India C
Page 77 and 78: No.005/VGL/4 Government of India Ce
Page 79 and 80: No.005/CRD/012 Government of India
Page 81 and 82: Annexure-1 Check list for examinati
Page 83 and 84: No.005/CRD/19 Government of India C
Page 85 and 86: No.02-07-01-CTE-30 Government of In
Page 87 and 88: No.007/VGL/033 Government of India
Page 89 and 90: and approval by the Commission as I
Page 91 and 92: INTERNAL CIRCULARS/ GUIDELINES OF C
Page 93 and 94: CENTRAL COALFIELDS LIMITED DARBHANG
Page 97: INTERNAL CIRCULARS/ GUIDELINES OF C
Page 103 and 104: Encl: as above. Copy to: 1. DT(O),C
Page 105 and 106: Coal India Limited VIGILANCE DIVISI
Page 107 and 108: WIRELESS DT: 01.7.2002 FOR : SO(E&M
Page 109 and 110: PROCEDURE TO BE ADOPTED FOR REPAIR
Page 111 and 112: 1. Name of the Project/Colliery 2.
Page 115 and 116: e) The fund for repairing shall be
Page 117 and 118: 7. At the opening and close of the
Page 119 and 120: Annexure-I HSD Issue statement with
Page 123 and 124: INTERNAL CIRCULARS/ GUIDELINES OF F
Page 125 and 126: INTERNAL CIRCULARS/ GUIDELINES OF M
Page 127 and 128: Government of India Ministry of Coa
Page 129 and 130: INTERNAL CIRCULARS/ GUIDELINES OF P
Page 131 and 132: from SC/ST, the roster points to be
Page 133 and 134: Government of India Ministry of Coa
Page 137 and 138: CENTRAL COALFIELDS LIMITED A Minira
Page 139 and 140: INTERNAL CIRCULARS/ GUIDELINES OF S
Page 141 and 142: Proposal seeking approval of draft
Page 143 and 144: In line with the above, based on th
Page 145 and 146: are extended on request of the cons
Page 147 and 148: (d)Sale orders received at the coll
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(o)The party wise/sale order wise
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h) CSC will send a list of un close
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Case Study -01 BRIEF OF ALLEGATION
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Case Study -02 BRIEF OF ALLEGATION
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2.2 Deficient work order, which was
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• Payment of contractually transp
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Case Study -05 Sub: Purchase of gum
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Case Study -06 Lapses in conduction
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Case Study -08 Lapses in processing
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Case Study -09 A complaint was rece
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Vigilance Compedium - CCL

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