Vigilance Compedium - CCL
Vigilance Compedium - CCL Vigilance Compedium - CCL
No.008/VGL/083 Government of India Central Vigilance Commission Circular No.31/11/08 Subject: Time bound processing of procurement. Satarkta Bhawan, Block ‘A’, GPO Complex, INA, New Delhi – 110 023 Dated the 6 th November, 2008 The Commission has observed that at times the processing of tenders is inordinately delayed which may result in time and cost over runs and also invite criticism from the Trade Sector. It is, therefore, essential that tenders are finalized and contracts are awarded in a time bound manner within original validity of the tender without seeking further extension of validity. While a short validity period calls for prompt finalization by observing specific time-line for processing, a longer validity period has the disadvantage of vendors loading their offers in anticipation of likely increase in costs during the period. Hence, it is important to fix the period of validity with utmost care. 2. The Commission would, therefore, advise the organisations concerned to fix a reasonable time for the bids to remain valid while issuing tender enquiries keeping in view the complexity of the tender, time required for processing the tender and seeking the approval of the Competent Authority, etc and to ensure the finalization of tender within the stipulated original validity. Any delay, which is not due to unforeseen circumstances, should be viewed seriously and prompt action should be initiated against those found responsible for non-performance. 3. Cases requiring extension of validity should be rare. And in the exceptional situations where the validity period is sought to be extended, it should be imperative to bring on record in real time, valid and logical grounds, justifying extension of the said validity. 4. These instructions may please be noted for immediate compliance. All Chief Vigilance Officers Sd/- (Shalini Darbar) Director
No.005/VGL/4 Government of India Central Vigilance Commission Satarkta Bhawan, Block ‘A’, GPO Complex, INA, New Delhi – 110 023 Dated the 14 th July, 2009 Circular No.17/7/09 Subject: Posting of details on award of tenders/contracts on websites. The Commission vide circulars dated 16.03.2005, 28.07.2005 18.04.2007 had directed all organisations to post on their web-sites a summary, every month, containing details of all the contracts/purchases made above a threshold value (to be fixed by the organisations) covering at least 60 % of the value of the transactions every month to start with on a continuous basis. CVOs were required to monitor the progress and ensure that the requisite details were posted regularly on respective websites, and also to incorporate compliance status in their monthly report to the Commission. 2. On a review of the status of implementation by the organisations, it is observed that some organisations have not adhered to the instructions and implemented the same. Further such information being posted on the websites are not being regularly updated on a continuous basis by certain organisations and, in some cases, the information published is disjointed and not as per the prescribed format laid down by the Commission. It is also seen that a few organisations have placed such information on restricted access through passwords to registered vendors/suppliers etc. which defeats the basic purpose of increasing transparency in administration. 3. The Commission, therefore, while reiterating its aforementioned instructions would direct all organisations/departments to strictly adhere and post summary of details of contracts/purchases awarded so as to cover 75 % of the value of the transactions without any further delay. Any failure on the part of the organisations on this account would be viewed seriously by the Commission.
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No.005/VGL/4<br />
Government of India<br />
Central <strong>Vigilance</strong> Commission<br />
Satarkta Bhawan, Block ‘A’,<br />
GPO Complex, INA,<br />
New Delhi – 110 023<br />
Dated the 14 th July, 2009<br />
Circular No.17/7/09<br />
Subject: Posting of details on award of tenders/contracts on websites.<br />
The Commission vide circulars dated 16.03.2005, 28.07.2005 18.04.2007 had directed<br />
all organisations to post on their web-sites a summary, every month, containing details of all<br />
the contracts/purchases made above a threshold value (to be fixed by the organisations)<br />
covering at least 60 % of the value of the transactions every month to start with on a<br />
continuous basis. CVOs were required to monitor the progress and ensure that the requisite<br />
details were posted regularly on respective websites, and also to incorporate compliance<br />
status in their monthly report to the Commission.<br />
2. On a review of the status of implementation by the organisations, it is observed that some<br />
organisations have not adhered to the instructions and implemented the same. Further<br />
such information being posted on the websites are not being regularly updated on a<br />
continuous basis by certain organisations and, in some cases, the information published is<br />
disjointed and not as per the prescribed format laid down by the Commission. It is also<br />
seen that a few organisations have placed such information on restricted access through<br />
passwords to registered vendors/suppliers etc. which defeats the basic purpose of<br />
increasing transparency in administration.<br />
3. The Commission, therefore, while reiterating its aforementioned instructions would direct<br />
all organisations/departments to strictly adhere and post summary of details of<br />
contracts/purchases awarded so as to cover 75 % of the value of the transactions without<br />
any further delay. Any failure on the part of the organisations on this account would be<br />
viewed seriously by the Commission.
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