Vigilance Compedium - CCL
Vigilance Compedium - CCL Vigilance Compedium - CCL
3. While the above directions must be fully complied with, efforts should be made by organisations to eventually switch over to the process of e-procurement/e-sale wherever it is found to be feasible and practical. 4. The above directions are issued in supersession of all previous instructions issued by the CVC on the subject of use of web-site for tendering purposes. These instructions shall take effect from 1 st January, 2004 for all such organisations whose web-site are already functional. All other organisations must ensure that this facility is provided before 1 st April, 2004. Sd/- (P. Shankar) Central Vigilance Commissioner To i. The Secretaries of All Ministries/ Departments of Government of India ii. iii. iv. The Chief Secretaries to All Union Territories The Comptroller & Auditor General of India The Chairman, Union Public Service Commission v. The Chief Executives of All PSEs/Public Sector Banks/Insurance Companies/Autonomous Organisations/Societies vi. vii. The Chief Vigilance Officers in the Ministries/Departments/PSEs/Public Sector Banks/Insurance Companies/Autonomous Organisations/Societies President’s Secretariat/Vice-President’s Secretariat/Lok Sabha Secretariat/Rajya Sabha Secretariat/PMO
No.OFF-1-CTE-1 Government of India Central Vigilance Commission OFFICE MEMORANDUM-8/2/04 Subject: Common irregularities in the award of contracts. Satarkta Bhawan, Block ‘A’, GPO Complex, INA, New Delhi – 110 023 Dated 5.02. 2004. The CTE Organisation of the Central Vigilance Commission conducts independent intensive examinations of various types of works and contracts executed by the organisations under its purview. The lapses and deficiencies observed during the course of such examinations are brought to the notice of the CVOs, for suitable corrective action. With a view to prevent recurrence of such lapses and irregularities and for improving the systems and procedures in the organisations, a few booklets have also been issued by the CTEO. However, it is observed that certain common deficiencies and irregularities continue to plague the systems in a large number of organizations. Some of these noticed during recent inspections are enumerated as under: Appointments of consultants continue to be done in an arbitrary manner. At times two or even three consultants are appointed for a work with no clear cut and some times over lapping responsibilities. A PSU, in a recent case, in addition to the engineering and project management consultants appointed an inspection and expediting consultant with no well defined role for them. The tendency of over dependence on the consultants continues. All activities are left completely to the consultants. In a recent inspection of an Oil PSU, the tenders for a big work of about Rs.20 cores were issued on the basis of a single page estimate submitted by the consultants and the same was revised by the latter upwards by 20% after opening of price bids, in order justify the quoted rates. A detailed and realistic estimate must be prepared before issue of tender. Some organisations prefer limited tendering system, restricting competition to their approved contractors. The selection of these contractors at times is arbitrary and due of lack of competition or cartel formation amongst such group of contractors, the contracts are awarded at high rates. These needs to be discouraged and the organizations must ensure that contracts are awarded on the basis of competitive bidding at reasonable rates. The works are awarded without preparing any market rate justification. The comparison at times is made with works which were awarded few years back. This procedure cannot be considered objective and appropriate for justifying the awarded rates. The justification should be based on realistic prevailing rates.
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3. While the above directions must be fully complied with, efforts should be made by<br />
organisations to eventually switch over to the process of e-procurement/e-sale wherever it<br />
is found to be feasible and practical.<br />
4. The above directions are issued in supersession of all previous instructions issued by the<br />
CVC on the subject of use of web-site for tendering purposes. These instructions shall<br />
take effect from 1 st January, 2004 for all such organisations whose web-site are already<br />
functional. All other organisations must ensure that this facility is provided before 1 st<br />
April, 2004.<br />
Sd/-<br />
(P. Shankar)<br />
Central <strong>Vigilance</strong> Commissioner<br />
To<br />
i. The Secretaries of All Ministries/ Departments of Government of India<br />
ii.<br />
iii.<br />
iv.<br />
The Chief Secretaries to All Union Territories<br />
The Comptroller & Auditor General of India<br />
The Chairman, Union Public Service Commission<br />
v. The Chief Executives of All PSEs/Public Sector Banks/Insurance<br />
Companies/Autonomous Organisations/Societies<br />
vi.<br />
vii.<br />
The Chief <strong>Vigilance</strong> Officers in the Ministries/Departments/PSEs/Public Sector<br />
Banks/Insurance Companies/Autonomous Organisations/Societies<br />
President’s Secretariat/Vice-President’s Secretariat/Lok Sabha Secretariat/Rajya<br />
Sabha Secretariat/PMO
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