Vigilance Compedium - CCL

• Last two procurements of gumboots were made by the concerned regional store from
central store.
• At the foot note of the MB format submitted by the concerned Area it was already
mentioned that in case of centralized items stock from central store should also be
obtained.
• Miner’s Safety Canvas shoes, which was also a part of the above said MB, must have
been collected from central store as per the allocation communicated .
Issuance of deficient Limited Tender Enquiries ( LTEs)
2.4 In the annual MBs submitted by the concerned Area for 2007-08 & 2008-09, the
specification of gum-boot was written as Rubber Knee Boot (gum boot) ISS
No.5557/1969. Thus the specification of gum-boots was known to the dealing officer,
but the same was not mentioned in the LTE for ensuring better quality procurement.
Acceptance of deficient quotations by Tender Committee:
2.5 TC had accepted the bids submitted in the subject case even when the participating
bidders did not fulfill the following terms and conditions contained in the LTE:-
1. Except one of the participating bidders, none of them indicated the make of the items
to be supplied by them, as per clause-5 of the LTE.
2. They did not indicate the relevant ISS/BSS/vide/DIN number in respect of the item to
be supplied by them, which was necessary to get a confirmation from the bidders that
the condition laid out at Clause would be complied at the time of delivery of material.
3 Clarifications were obtained from the concerned officials, which were not found
reasonable after analysis of the same. The entire case file along with facts of the case
was placed before DA for appropriate decision. All the responsible officials were
suitably penalized as per the decision of DA.
4 Apart from the above, following remedial measures were also suggested to avoid any
such occurrence in future:
• A clear cut list of centralized and decentralized items should be circulated among the
areas. It should also be specified that in which circumstances and in what manner the
centralized items should be purchased at Area level.
• At present Gum-Boots fall under the category of DGMS approved items. They can
now be purchased from the DGMS approved firms by anybody. Therefore gum-boots
can be dropped from the list of centralized items. It would be better to review the list
of centralized/decentralized items at regular intervals.
• Central store should circulate a list of inventories to all regional stores and CCL (HQ)
on monthly basis.