Vigilance Compedium - CCL

Case Study -04
Excerpts of the investigation report into a complaint regarding false reporting of coal
output and thereafter booking the over-reported quantity in the name of manual
loaders in an OCP.
1. The subject investigation was an outcome of a complaint forwarded to CCL Vigilance by
the CVC for conducting an investigation into the subject complaint. The salient points
contained in the aforesaid complaint were as under:
• An OCP of a CCL mine has a manual section, where coal is manually loaded in the
trucks on daily basis in two shifts.
• In the two shifts, about 50 trips of coal are falsely shown as manually loaded by the shift
supervisors in collusion with other officials of the Project.
• In lieu of each false trip, certain amount was falsely paid to the crew in the name of which
said false trip is booked.
• Amount thus generated by false booking of trips is distributed among all the officials of
the Project, who are involved in this malpractice.
Thus the main allegation of the subject complaint was that the manually loaded trips at
the said OCP are over reported and subsequently these over-reported trips are falsely
booked in the name of Loading Dangals for payments.
2. The allegation made in the subject complaint that manually loaded trips at the said OCP
are over reported and subsequently these over-reported trips are falsely booked in the
name of Loading Dangals for payments, could not be substantiated. However certain
serious lacunae were detected in the prevailing system of coal mining, maintenance of
related records, billing of manually loaded quantity etc. at the said OCP, which provides
scopes for manipulations in the recording and report of manually loaded trucks. These
lacunae are:-
2.1 Non-weighment of manually loaded trucks:
a. It is seen that the manually loaded trucks are not weighed before dumping the coal loaded
in it. Although the loaders are paid on the basis of cubic feet of coal they load on a premeasured
truck but still it needs to be ensured by reliable means that whether the truck
was loaded fully or not. Only reliable method to ensure the loading of manually loaded
trucks up to their rated capacity is to weigh it. Moreover the weighment of manually
loaded trucks is also required for calculating the amount to be paid to the contractor for
transportation of manually loaded quantity.
b. In view of the above it was recommended that all the coal loaded contractual trucks
(whether loaded manually or contractually) should be weighed so as to ensure that :
• Manually loaded trucks are filled up to its rated capacity.