Vigilance Compedium - CCL

Manager is to required to sign the report in the cases where short lifting or non-lifting
was due to the fault of CCL. The above lifting cum balance statement is to be submitted
in both forms i.e., soft copy as well as hard copy in the loaded software for early input
of the data in coal net system of Hqrs. If in any case, certification of monthly report is
delayed at the level of Area Finance Manager by more than 2 days, it should be
reported back to area GM & GM(S&M), CCL, Ranchi by the ASM.
d) CSC after capturing & processing the inputs of lifting data will report back the rejected
data, if any, within 22 nd of every month to the Area Sales Manager with a copy to
AFM. Area Sales in turn will take immediate action for submission of the corrected
data file within 30 th of every month under intimation to area finance. No changes in
this working schedule will be entertained.
e)After satisfactory capture of Lifting data and processing of Balance Statement in the
coal net system, CSC is to arrange for sending refund pay order to Hqrs accounts
section with due approval of GM(S&M) within 25 th of the month. In case of rejected
data file, the same will also be processed for refund within 3 to 4 days after receiving
the corrected data file from area. However, since the working at CSC is completely online
system based, in exceptional situations like receiving the monthly statements from
all the areas at a time in the last day i.e., 15 th of the month or in the event of continuous
absence of more than one DEOs from CSC, this time limit for sending the pay order to
Hqrs accounts section for making refund of unlifted coal value may be suitably relaxed
by the Center Incharge (CSC) under intimation to GM(S&M).
f) In case of FSA consumer there is a system of monthly adjustment of the balance
amount hence no refund is to be processed for such cases. Adjustment of unlifted coal
value to the FSA consumers will be given at CSC once in a month and that too upto
4.30 PM of the declared last day of the month for submission of coal value applications
by FSA Customers.
g) Regarding raising monthly branch accounts of road sales for accountal purpose, the
officials dealing with branch accounts at Area Finance Office must prepare the monthly
branch accounts only in close coordination with the Area Sales Officer and Associate
Finance of area sales office. Monthly branch accounts should be raised duly verified
from monthly lifting statement that has already been captured and accepted at CSC,
CCL, Ranchi. In case of Rejected lifting data, branch account of that part should be
raised by the officials of area finance only after getting confirmation from area sales
office regarding submission of rectified data file to CSC. It will be the responsibility of
the Dealing Officer of Area Finance Office for raising correct branch accounts in time
as well as in close coordination with the Associate Finance of Area Sales office.