Vigilance Compedium - CCL

(o)The party wise/sale order wise ‘Road Sale Register’ maintained at the
colliery/weighbridge must be updated and reconciled on day to day basis to avoid any
excess lifting than the sale order quantity.
(p)No lifting of coal should be allowed beyond the validity period of the individual sale
orders.
(q)Area management should not be allowed to divert Sale Orders relating to a specific
colliery/sale point to any other colliery sale point of the area.
(r)All road weighbridges should be under the administrative control of the dispatching
project and not the area. This should be homogenously implemented and operated in
all areas of CCL.
5. Refund/Adjustment of the unlifted coal value to the road sale customers after expiry of
validity period for lifting and accountal of road sales accounts:
a) Submission of ‘Lifting cum Balance statement’ in the prescribed format is to be done
on monthly basis only in respect of all types of consumers including e-auction & FSA
consumers.
b) Sale order wise lifting details along with balance (Quantity and corresponding value)
upto the last day of the month shall be prepared in the prescribed format and forwarded
to the Area Sales Manager under the signature of project officer latest by 5 th of the
subsequent month mentioning therein reasons or failure to lift or to deliver i.e., party’s
fault or company fault in case of any short lifting or non-lifting, whatever the case may
be. In case of force majeaure or unavoidable circumstances beyond control of CCL,
that should be specifically mentioned. The said Monthly statement must contain all the
sale orders relating to the colliery/sale point either in running condition upto last day of
the month or closed on any date from first to last date of the month concerned. Clear
mentioning of “Running” or “Closed with date of closure” must be made in the
statement against each of the sale order. All the pages of the report must be signed by
al the concerned officials of the colliery/sale point. Piece meal & incomplete reports
for a month cannot be entertained in any circumstances.
c)Area sales office is to verify and compile the details and after due certification from the
Area Sales Manager, Area Finance Manager and Area General Manager, the monthly
report should be submitted to CSC, CCL, Ranchi on or before 15 th of the next month. It
will be the responsibility of Area Sales Manager to submit monthly ‘Lifting cum
Balance Certificate’ to CSC, CCL, Ranchi within 15 th of the next month. Area General