Vigilance Compedium - CCL

y the Project Officer. However, for such trucks a list is to be prepared by loading
supervisor and validated by Project Officer under intimation to Area Sales Manager &
GM of the area. Thereafter, the trucks will be handed over to security of the colliery
for safe custody. However, in any case these trucks will not be allowed to stay in the
colliery after closing of the next working day. On next day, loading of these trucks will
get priority in loading. Under no circumstances these trucks will be permitted to stay in
the colliery premises after closing of the second day except force-majeure / extra
ordinary conditions.
(j)If any truck does not report for loading on the same day after tare weighment and
leaves without intimating colliery/weighbridge, immediate action for blacklisting the
truck must be taken by the Incharge of the sale point concerned. Under no
circumstances trucks will be permitted to enter into colliery/sale point on the next day
of tare weighment or any other subsequent days.
(k) All loading activity at sale/loading point will be done from 6 AM to 6 PM. However,
the final weighment of trucks and preparation of dispatch documents at Weighbridge
may continue upto 8 PM.
(l)After completion of loading in presence of the customer/his authorized representative,
the Loading Inspector will sign the loading slip. The driver will then approach at
Weighbridge Clerk for weighment of loaded truck. Weighbridge Clerk will note down
the gross weight of the truck for recording into the ‘Road Sale Register’ on day-to-day
basis without fail.
(m)Once the loaded trucks are finally weighed, the gross weight shall be recorded in the
party wise/sale order ‘Road Sale Register’ and thereafter the dispatch documents such
as Road sale Bill cum Challan, Road permit, Gate Pass shall be prepared & issued
under the signature of the authorized representative of the project officer and handed
over to the authorized representative of the consumer. And their signature shall be
obtained as acknowledgement. First copy of these documents will be given to
customer, second copy for preparation of bill and third copy will be preserved at the
colliery/sale point office for permanent record.
(n)The truck driver will take the loaded truck along with gate pass and will go to security
gate. Security guard will check the documents and release the truck after proper
documentation.