Vigilance Compedium - CCL

(h) At the end of each working day, DEOs should handover the uncaptured drafts, if any, to
the Sales Supervisor and the same must be captured, in the next morning on priority
basis.
(i) CSC Sales official must ensure that sale orders are issued immediately after realization
of drafts/financial instruments by our banker. Printing of sale orders will be done as per
the sequence of realizing draft from the banker. Area Confirmation copy will also be
printed from the system at the end of each working day and will be handed over to the
representative of the respective area. If Area representative does not collect the list on
second working day from the date of printing the sale order, the Sale Order will be
handed over to the customer on the third day. However, delivery of coal at area will be
allowed only after receiving the Confirmation copy at area sales office and verified by
the area sales office.
(j)Before handing over of sale order to customer, the sale order must be checked &
signed by the concerned dealing assistant of CSC before the same is signed by the
authorized officers for this purpose.
(k)The sale order should be submitted in area sales office by the customer within the
prescribe date mentioned in the sale order itself. However, the submission date may be
extended for two working days by CSC Incharge.
(4) Road Sale & Dispatches at Area level:
(a) Buyer/consumer should submit original copy of sale order at Area Sales Office along
with the affidavit with one passport size photograph regarding authorization for coal
lifting and loadability of the trucks within the stipulated period mentioned in the sale
order. They should also submit two sets of photocopies of the documents submitted.
Only one lifter should be allowed by ASM for lifting of coal against a single sale order.
(b)At Area Sales Office, sale order submitted by the buyers should be entered into the
register maintained for different collieries separately. Entries in the register must be
done on FIFO basis.
(c)Based on the sale orders confirmation copy received from the Hqrs, sale order
submitted by the buyer are to be checked / verified through computerized system before
release of the same for dispatch and sent to the concerned colliery along; with
enclosures within 48 hours. Original sale orders are to be kept at Area sales office for
record. Attested copy of sale orders along with enclosures should be sent to colliery
giving the reference number of sale order confirmation copy received from Hqrs.