Vigilance Compedium - CCL

.After, 3.30 PM of the declared last day of the month , no application with financial
instruments will be accepted in any circumstances. FSA Customers are required to
ensure that the entire requisite documents along with coal value application and bank
draft are deposited at CSC within 3.30 pm of the last day every month. Incomplete
applications will into be accepted at CSC.
(d) In case, any Bank Draft/financial instrument/Debit Advice received at CSC from any
FSA customer on the declared last working day of a particular months, is found
incorrect/defective during verification process by Sales and/or Finance officials of
CSC, the customer will be allowed to resubmit the corrected/rectified
instruments/documents to CSC within 24 hours with due approval of GM(S&M).
(e) Adjustment of unlifted coal value to the FSA consumers will be given at CSC through
coal net system upto 04.30 PM of the declared last day of the month.
f) Officials of Road Sales Section must ensure completion of examination/scrutiny of the
documents within 48 hours frame keeping in view all the terms of the FSA so that CSC
can issue the sale orders basis immediately on realization of financial instruments by
our banker. CSC Sales officials must ensure that sale orders are issued on FIFO basis
immediately as per terms of FSA.
In case of E-Auction consumers:
(a) After each E-Auction, details of successful bidders are received through e-mail from
service provider (MSTC or Metal junction) conducting the e-Auction. These details
are then e-mailed by the nodal officer (e-auction) at Hqrs sales deptt. to our systems
deptt for entering the successful bidders details into coal net system and for
generating successful bidder wise coal value statement for that particular auction. On
receipt EMD from the service provided through RTGS, our banker intimates CSC for
realization of EMD into our account. CSC Finance realizes EMD to all the successful
bidders account through the coal net system after registration of all the successful
bidders including new customers is completed in the coal net system. Then,
application of e-auctions buyers along with drafts and the following documents are
received at CSC.CSC officials scrutinize all such applications before capturing the
applications along with coal value in the system. A computerized copy of
acknowledgement for deposition of coal value is handed over to the customer. On
receipt of clearance of financial instruments from our bank, sale orders are printed. A
consolidated area wise list of sale orders is prepared through coal net system at the
end of each working day and handed over to the representative of the Area on next
day and only then original sale orders are handed over to the authorized
representative of the consumer after due verification. Maximum two working days