Vigilance Compedium - CCL

In line with the above, based on the offer received from areas, a committee constituted by
GM(S&M) makes the allocation first to FSA(Core) customers and forward the balance of
total offered quantity to System Department for further allocation to FSA customers as
well as E-Auction customers (for bidding). Allocation to FSA customers (non-core) as
well as E-Auction customers (for bidding) is done by Systems department through an
approved allocation software having logics for customized changes, if necessary [duly
approved by GM(S&M)].
The allocation as stated above generated by System is approved by GM(S&M) with some
exceptional cases as per the practice in vogue. The same is notified and forwarded to
CSC for implementation. 15 days time is given for deposition of coal value by the
Customers. On the basis of above notice, CSC generates wise, consumer wise &
grade/source wise detailed allocation for the month through the installed software in the
coal net system.
However, any exceptional case regarding allocation should be done only with the prior
approval of GM(S&M).
3) Processing for issuance of sale order:
In case of FSA Consumers:
(a) Allocation notice after approval of GM(S&M) is received at CSC and then entered in
the system by CSC Sales officials. Based on the notice, applications are received at
CSC along with following documents.
a) Application in prescribed format duly signed by owner/authorized
representative.
b) Bank draft along with debit advice towards coal value.
c) Copy of previous sale order.
d) Monthly return of coal lifted in previous month.
e) Copy of sales tax registration in case of 2% value.
f) Factory running affidavit.
(b) After receiving the applications at CSC along with demand draft and debit advice, the
financial Instruments are examined with the debit advice by CSC Finance and if the
same are found in order, the applications are captured in the coal net system and then
demand drafts are sent to bank for clearance whereas the applications are sent to
dealing officers of Road Sale section for verification. On receipt of clearance from
bank and scrutiny report of applications along with supporting documents from Road
Sale Section, Sale orders are printed at CSC through coal net system only.
(c) Coal value applications along with financial instruments should be accepted at CSC
only upto 3.30PM of the declared “last day” of the month in respect of FSA Customers