Vigilance Compedium - CCL

CENTRAL COALFIELDS LIMITED
DARBHANGA HOUSE:RANCHI
No.DIR/OPNS/2008/Vig/11/202 Date 03.05.2008
To
The Area CGM/General Manager,
Barka-Sayal/Argada/NK/Rajahara/Piparwar/
Rajrappa/Kuju/Hazaribagh/(B&K)/Dhori/Kathara.
Dear Sir,
Sub: Guidelines regarding irregularities of common nature found
in the procurement of materials at Area Level.
Irregularities of common nature have been observed in procurement of materials at
Area Level. You are advised to ensure implementation of the following guidelines with
immediate effect.
1. While issuing supply orders it should be ensured that all other terms & conditions
governed as per “Standard terms and conditions of CCL” containing in the booklet must be
enclosed with the supply order.
2. While inviting tenders, mention of major items like Earnest Money clause, Security
Deposit clause, Delivery period, Guarantee/Warranty period, Liquidated Damages clause,
Risk Purchase clause, Validity Period of the offer, fall clause, Jurisdiction clause etc. as per
provisions of clause 6.1 of Purchase Manual must be stipulated.
3. While making Single tender enquiries at Area level prior approval of concerned
Director Technical, which is in clause 2.6 of Purchase Manual, must be obtained”.
You are advised to take appropriate steps for improvement of the existing system of
procurement of materials at Area level and violations/shortcomings indicated above are
rectified with immediate effect under intimation to the undersigned.
Copy to:
Yours faithfully,
Sd/-
(R.K. Saha)
Director(Tech)/Opns.
CGM(MM)/CGM(Excv)/GM(E&M)/GM(WS), CCL, Ranchi.
GM/TS to CMD, CCL, Ranchi.