Vigilance Compedium - CCL

CENTRAL COALFIELDS LIMITED
DARBHANGA HOUSE:RANCHI
No.CMD/CCL/--/09/565-92 Dated 28.2.2009
Circular
It has been noticed that in some of the NITs contradictory clauses are incorporated leading to
unacceptably anomalous situation. For instance, in a few NITs clauses related to taxation are
placed in different sections of the NIT and such clauses are contradictory to each other.
Apart from causing difficulty in the implementation of the contract even the situation of
securing undue advantage to the contractor also cannot be totally ruled out. Placement of
such misaligned and contradictory clauses may be due to oversight or even sheer negligence
and non application of mind by the NIT preparing and approving authorities.
However, such situation is entirely unacceptable and has to be rectified immediately. In view
of this following guidelines are issued for strict compliance:
a. There should not be any contradiction amongst various clauses of the NIT relating to
a particular issue.
b. All the clauses related to a particular issue should be grouped reviewed at appropriate
competent level to ensure that there are no ambiguities or contradiction amongst
various clauses.
c. The standard NIT formats in use at CCL should be reviewed at appropriate competent
level to ensure that there are no ambiguities or contradiction amongst various clauses.
d. In case any NIT is to be framed with some deviation from the standard format then
reasons for such departure should be clearly recorded and approved by the competent
authority.
e. Before issue of any NIT it must be vetted by the concerned issuing authority to ensure
that there are no ambiguous or contradictory clauses in the NIT.
All NIT approving authority for various contractual works are advised to ensure compliance
of the above guidelines. Any deviation/irregularity, if found, after issue of the circular will
be viewed seriously and if warranted suitable disciplinary action may also be initiated against
the officers found responsible for the same.
This circular should be widely circulated to al the concerned authorities by respective
HODs/Area GMs.
Sd/-
Distribution:
CGM, CMC/Civil/MM/Excavation/E&M/P&P/S&R
All Area CGMs/GMs/GM(CWS)/Mines Rescue
Copy to:
D(F)/DT(O)/D(P)/DT(P&P)/CVO, CCL
(RK Saha)
Chairman-cum-Managing Director
CCL, Ranchi