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Registration and Academic Records
Credits Earned
The number of credits earned is the total number of credits for non-repeated courses in which a grade
of A, AB, B, BC, C, CD, D, or P is recorded. Credit may be earned for a repeated course only when the
original grade was F, NC, or X.
Course Repeats
A course may be repeated, but credit for a given course can be earned only once. The original grade
is not removed when the course is repeated. Only the higher grade is computed in the GPA. Courses
repeated under the pass/no credit grade option do not affect a student’s GPA. Students who wish to
improve their GPA by repeating a course must do so under the traditional A-F grade system.
Course Withdrawal
A student must withdraw from a course for which the student is registered but does not plan to attend
or complete. After the change of registration period, a student may withdraw from a semester length
course by submitting the approved course withdrawal form to the registrar’s office. Failure to follow
course withdrawal procedures will be considered an unauthorized withdrawal and will result in a
grade of X for the course. The notation appearing on the permanent record for withdrawn courses is
W. Appropriate consideration should be given prior to a course withdrawal since it may affect full-time
student status.
Saint Mary’s policy in regard to course withdrawals follows:
1. A student may withdraw from a semester-length course up to the 12th week of the semester. In
this case the permanent record will show a notation of W after the course. Specific dates for course
withdrawal deadlines may be obtained in the registrar’s office. Withdrawal dates for short courses may
also be obtained in the registrar’s office.
2. Students are limited to 18 credits of course withdrawals (W) during the time they are in residence at
SMU pursuing a bachelor degree.
3. PASS students may not withdraw from the following required PASS courses: E105, M100, PD110,
PD111, and PD116. Students who earn a minimum GPA of 2.500 their first semester are allowed to drop
PD111 second semester.
Course Incompletion for Active Military Duty
Students called to active military duty prior to the completion of a semester have the following options.
They must indicate in writing to the office of the vice president for academic affairs, before departure,
which option they choose.
The student may request to withdraw from the course(s); the student will receive a full tuition refund.
If the student is close to completion of the semester, he/she should consult with staff in the academic
advising office. The staff will assist the student in arranging for the completion of his/her course work
with his/her instructors. The student would then be required to complete the remaining required course
work upon his/her return to the university. The student’s transcript would reflect a grade of incomplete
grade. If the student does not complete the course work within six months of his/her return to the
university, the incomplete grade would be changed to W (withdraw). The student would then need to
register and retake the course. If a student’s circumstances change after his/her return from military
services, the student should contact staff in the academic advising office.
Withdrawal from the University
Students intending to withdraw from the university must complete a withdrawal form and have an exit
interview with staff in the academic advising office. The following are policies regarding withdrawal
from Saint Mary’s.
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