Volume III - National Highways Authority of India

NATIONAL HIGHWAYS AUTHORITY OF INDIA
(Ministry of Road Transport & Highways)
NORTH – SOUTH CORRIDOR PROJECT
CONTRACT PACKAGE NO – 29 (MH)
CONSTRUCTION OF FOUR LANE ROAD OVER BRIDGE
(Km.22.850 to Km.24.650) INCLUDING APPROACHES
AT BUTIBORI ON NAGPUR – HYDERABAD SECTION OF
NH-7 IN LIEU OF EXISTING LEVEL CROSSING NO. 113 IN THE
STATE OF MAHARASHTRA
BID DOCUMENT - ITEM RATE CONTRACT
NATIONAL COMPETITIVE BIDDING
VOLUME -III
G-5 & 6, Sector-10, Dwarka
New Delhi-1100045

September 2002
NATIONAL HIGHWAYS AUTHORITY OF INDIA
(MINISTRY OF ROAD TRANSPORT & HIGHWAYS)
NORTH – SOUTH CORRIDOR PROJECT
CONTRACT PACKAGE NO – 29 (MH)
CONSTRUCTION OF FOUR LANE ROAD OVER BRIDGE
(Km.22.850 to Km.24.650) INCLUDING APPROACHES
AT BUTIBORI ON NAGPUR – HYDERABAD SECTION OF
NH-7 IN LIEU OF EXISTING LEVEL CROSSING NO. 113 IN THE
STATE OF MAHARASHTRA
BID DOCUMENT - ITEM RATE CONTRACT
VOLUME -III
CONTENTS
NO.
SECTION PARTICULARS PAGE
6. CONTRACTOR’S BID 6-1
7. BILL OF QUANTITIES 7-1 to 7-
31

8. FORMS 8-1 to 8-8

SECTION - 6
CONTRACTOR’S BID

CONTRACTOR’S BID
To
Chairman
National Highway Authority of India
NHAI, G-5, G-6, Sector – 10, Dwarka
New Delhi – 110045
Dear Sir,
Having examined the Bid Documents including Invitation for Bid, Instruction of Bidders,
Conditions of Contracts, Contract Data, Technical Specifications, Bill of Quantities, Drawings,
Forms and Annexes for the execution of the above named works, we the undersigned, offer to
execute and complete such works and remedy any defects therein in conformity with the said
Bid Documents for the sum of Indian Rs. ___________________ (Rupe7es
___________________) or such other sum as may be ascertained in accordance with the said
Bid Docume nts.

2. We undertake, if our Bid is accepted, to commence the works within twenty one days of receipt
of the Engineer’s order to commence, and to complete and deliver the sections and whole of the
works comprised in the Contract within the period stated in the Contract Data.
3. If our Bid is accepted we will furnish a Performance Security in the form of bank guarantee to be
bound on us, in accordance with the Conditions of Contract.
4. We agree to abide by this Bid for the period of sixty (60) days from the date of Bid Opening, as
prescribed in Clause 15 of the Instruction to Bidders, and it shall remain binding upon us and may
be accepted at any time before the expiry of that period.
5. Unless and unit an Agreement is prepared and executed, this Bid, together with your written
acceptance thereof, shall constitute a binding Contract between us but without prejudice to your
right to withdraw such Acceptance under the provisions of the Conditions of Contract.
6. We understand that you are not bound to accept to lowest or any Bid you may receive.
Dated this __________________ day of _______________ 2001.
Signature _________________ in the capacity of ** ____________ duly authorised to sign Bid for
and
on behalf of _______________________________
(in block capitals)
Address ____________________________________________________________________
Address of Witness ___________________________________________________________
Signature of Witness ______________________________
** Certified copy of the Power of Attorney / authorisation for signature shall be furnished by the
Contractor, in accordance with Clause 4.2 (iv) of Instruction to Bidders.
6 - 1

SECTION 7
BILL OF QUANTITIES
A.PREAMBLE
1. The Bill of Quantities shall be read in conjunction with the Instruction to Bidders,
Conditions of Contract, Technical Specification, Drawings, Schedule, Annexure and
Addendums.
2. The quantities given in the Bill of Quantities are estimated and provisional and are given
to provide a common basis for bidding. The basis payment will be actual quantities of
work ordered and carried out, a measure by the Contractor and verified by the Engineer
and valued at the rates and pries bid in the priced Bill of Quantities, where applicable,
and otherwise at such rates and prices as the Engineer may fix within the terms of the
Contract.
3. The rates and prices Bid in the priced Bill of Quantities, except in so far as it is otherwise,
provided under the Contract include all constructional plant, labor, supervision, materials,
all temporary works and false works, erection, maintenance, establishment and overhead
charges profit taxation and levels and other charges together with all general risks,
liabilities and obligations set out or implied in the Contract and including remedy of the
any defects during the Defects Liability Period.
4. The rates prices shall be quoted entirely in Indian Rupees Currency.
5. The rate of price shall be entered both in figures and words against those items in the Bill
of Quantities are given. The cost of items against which the Contractor has failed to enter
a rate or price shall be have been covered by other rats and prices entered in the Bill of
Quantities. However rates are not to be quoted against those items those items for which
quantities are not given.
6. The whole cost of complying with the provision of the contract shall be deemed to have
been included in the items provided in the priced Bill of Quantities.
7. General directions and description of work and materials are not necessarily repeated or
summarized in the Bill of Quantities. Reference to the relevant section of the contract
documentation shall be made before rates or prices against each item in the Bill of
Quantities.
8. The method of measurement of completed for payment shall be in accordance with the
requirements are stated in the individual sections of the Technical Specifications.

9. Errors will be corrected by the Employer for any arithmetical errors pursuant to Clause
27 of the instruction of Bidder.
7-1
B. Abbreviations
Abbreviations
Rs.
LS or SUM
Nr. or No.
KM or km.
hct.
m or sq.m.
m or cu.m.
cc, c 3 or cucum
cum.km
KG or kg.
mt
HP
PS
IRC
For
Indian Rupees
Lump Sum
Number
Kilometre
Hectare
Sqaure metre
Cubic metre
cuibic metre
cuibic meter kilometre
Kilogram
Metric tonne
Horse Power
Provisional Sum
Indian Roads Congress

MORT & H Specification
issued
(Formerly known as MOST
Highways,
revision.)
BIS
Prov.
P.O.L.
Veh. month
Specifications for Road and Bridge Works
by the Ministry of Road Transport &
Government of India 2001Edition (Fourth
Bureau of Indian Standards
Provisional
Petrol, Oil and Lubricants
Vehicle Month
7-2

SECTION - 7
BILL OF QUANTITIES

SECTION - 8
SECTION – 8
FORMS
FORMS
A
B
C
D
E
F
Bid Security (Bank Guarantee)
Performance Security (Bank Guarantee)
Bank Guarantee for Advance Payment
Letter of Acceptance
Letter of Proceed
Agreement

FORM OF BANK GUARANTEE FOR BID SECURITY
WHEREAS _____________________________________________________(Name of Bidder)
(hereinafter called “the Bidder”) wishes to submit his bid for the construction of (Name of
work)_____________________________________________________hereinafter called “the
Bid”, KNOW ALL MEN by these presents that we __________________________ (Name of
Bank) of __________________________ (Name of Country) having our registered office at
____________________________________ (hereinafter called “the Bank) are bound unto
(name of Employer) _____________________________(hereinafter called “the Employer”) in
the sum of Rs. ____________________________
(Rupees_____________________________________)* for which payment can truly be made to
the said Employer. The Bank bind themselves, their successors and assigns by these presents.
Sealed with the Common Seal of the Bank this _______________ day of _________ 2001.
We have undertaken to pay the amount of Rs. _________________________ (Rupees
____________________________________________(in words) to the employer upon receipt
of his first written demand without the employer upon receipt of his first written demand
without the employer having to substantiate his demand.
This Guarantee will remain in force up to and including the date forty five (45) days after the
date of expiry of the period of bid validity as stated in the Instructions to Bidders or as
extended by the Employer at any time prior to the closing date for submission of the bids,
notice of which extension (s) to the Bank being hereby waived and any demand in respect
thereof should reach the Bank not later than the date of expiry of this guarantee.
Signature of the Witness_______________________
Name of the Witness __________________________
Address of the Witness ________________________
Signature of Authorised
Representative of the Bank________________
Name and Designation____________________
Seal of the Bank_________________________
* The bidder should insert the amount of guarantee in words and figures denominated in
Indian rupees.
PERFORMANCE BANK GUARANTEE

To
Chairman
National Highways Authority of India
NHAI, G-5, G-6, Sector – 10, DWARKA,
New Delhi – 110045.
WHEREAS------------------------------------------*(name and address of Contractor) (hereinafter called
“the Contractor”) has undertaken, in pursuance of Contract No.------------------- dated --------------------
----------- to execute ----------------------- (name of Contract and brief description of Works)
(hereinafter called “the Contract”);
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish
you with a bank Guarantee by a Nationalized/Scheduled bank of India for the sum specified therein as
security for compliance with his obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;
NOW THEREFORE we hereby affirm that we are the guarantor and responsible to you on behalf of
the Contractor, up to a total of Rs.-------------------------------------(amount of guarantee)’ (Rupees ------
-----------------------------------------------------------------(in words), such sum being payable in the types
and proportions of currencies in which the Contract. Price is payable, and we undertake to pay you,
upon your first written demand and without cavil or argument, any sum or sums within the limits of --
--------------------------------------(amount of guarantee) as aforesaid without your needing to prove or
to show grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Contractor before presenting
us with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract or of
the Works to be performed thereunder or of any of the Contract documents which may be made
between you and the Contractor shall in any way release us from any liability under this guarantee,
and we hereby waive notice of any such change, addit ion or modification.
This guarantee shall be valid until 28 days after the date of expiry of Defects Liability Period.
Signature and Seal of the Guarantor ......................................................
Name and Designation------------------------------------------------------------
Name of the Bank-----------------------------------------------------------------
Address------------------------------------------------------------------------------
Date ----------------------------------------------------------------------------------
1. An amount shall be inserted by the Guarantor, representing the percentage of the Contract
Price specified in the Contract including additional security for unbalance Bids, if any and
denominated in Indian Rupees.
2. Bidders are not required to complete this form at the time of submission of Bid.
BANK GUARANTEE FOR ADVANCE PAYMENT
To
Chairman
National Highways Authority of India
NHAI, G-5, G-6, SECTOR – 10, DWARKA,

New Delhi – 110045.
Gentlemen:
In accordance with the provisions of the Conditions of contract, sub-clause 51.1 (“Advance
Payment”) of the above-mentioned Contract, _______________(name and address of
contractor)* (hereinafter called “the Contractor”) shall deposit with ________________
(name of Employer) a bank guarantee to guarantee his proper and faithful performance under
the said Clause of the Contract in an amount of ------------------------------------- (amount of
guarantee) 1 ................................................ (in words).
We, the ------------------------ (bank of financial institution), as instructed by the Contractor,
agree unconditionally and irrevocably to guarantee as primary obligator and not as Surety
merely, the payment to ------------------- (name of Employer) on his first demand without
whatsoever right of objection on our part and without his first claim to the Contractor, in the
amount not exceeding --------------------------------------------------------- (amount of guarantee)
----------------------------------------------------------------------- (in word).
We further agree that no change or addition to or other modification of the terms of the
Contract or of Works to be performed thereunder or of any of the contract documents which
may be made between the -------------------- (name of Employer) and the Contractor, shall in
any way release us from any liability under this guarantee, and we hereby waive notice of any
such change, addition or modification.
This guarantee shall remain valid and in full effect from the date of the advance payment
under the Contract until ----------------- (name of Employer) receives full repayment of the
same amount from the Contractor.
Yours truly,
Signature and seal:_________________________________
Name and Designation______________________________
Name of Bank/Financial Institution ___________________
Address: _________________________________________
Date:___________________________
1. An amount shall be inserted by the bank or financial institution representing the amount
of the Advance Payment and denominated in Indian Rupees
Letter of Acceptance
(Letter Head paper of the Employer)
To
(name and address of the Contractor)

Dear Sirs,
This is to notify that you Bid dated ___________ for e xecution, completion and maintenance of
the project of four / six laning of km ______ to km _________ of _______________ section of
NH - _____ in the State ___________________ (Contract package no. ____________) as
prescribed in the bidding document, for the Contract Price of Rs. _______________ (Rupees
__________________________________________ ) is hereby accepted by NHAI.
You are hereby requested to furnish Performance Security equal to 5 percent of Contract
price within 10 days of the receipt of this letter of acceptance in accordance with clause 34.1
of “Instruction of Bidders” (Section – 1) valid upto 28 days from date of expiry of the
Defects Liability Period and sign the contract, failing which action as stated in the clause 34.3
of “Instruction to Bidders” will be taken.
Please acknowledge receipt of this letter.
Yours faithfully,
Authorised signatory
(Name & title of signatory)
(Name of Agency)

Issue of Notice to proceed with the Work
(letterhead paper of the Employer)
_________ (date)
To :
__________________________ (name and address of the Contractor)
__________________________
__________________________
__________________________
__________________________
Dear Sirs,
Pursuant to your furnishing the requisite performance security as stipulated in ITB clause
34.1 and signing of the contract for the construction of _____________ at a Contact Price of
Rs. ___________________ you are hereby instructed to proceed with the execution of the
said works in accordance with the contract documents.
Yours faithfully,
(Signature, name & title of
signatory authorised to sign
on behalf of Employer)

AGREEMENT FORM
AGREEMENT
This agreement, made the .............................. day ....................... of ................... 2001
between ___________________________________________________________________
________________________________________________[name and address of Employer]
(hereinafter called “the Employer”) and__________________________________
___________________________________________________________________________
___________________________________________________________________________
_________________ [name and address of contractor] (hereinafter called “the Contractor” of
the other part).
Whereas the Employer is desirous that the Contractor execute _________________________
___________________________________________________________________________
_________ [name and identification number of Contract] (hereinafter called “the Works”) and the
Employer has accepted the Bid by the Contractor for the execution and completion of such
Works and the remedying of any defects therein, at a contract price of
Rs……………………………………….
NOW THIS AGREEMENT WITNESSETH as follows:
1. In this Agreement, words and expression shall have the same meanings as are
respectively assigned to them in the Conditions of Contract hereinafter referred to and
they shall be deemed to form and be read and construed as part of this agreement.
2. In consideration of the payments to be made by the Employer to the contractor as
hereinafter mentioned, the Contractor hereby covenants with the Employer to execute
and complete the Works and remedy any defects therein in conformity in all aspects
with the provisions of the Contract.
3. The Employer hereby covenants to pay the Contractor in consideration of the
execution and completion of the Works and the remedying the defects wherein the
Contract Price or such other sum as may become payable under the provisions of the
Contract at the times and in the manner prescribed by the Contract.
4. The following documents shall be deemed to form and be read and construed as part
of this Agreement, viz.:

i) Letter of Acceptance;
ii) Notice to Proceed with the Works;
iii) Contractor’s Bid;
iv) Contract Data;
v) Conditions of Contract (including Special Conditions of Contract);
vi) Technical Specifications’
vii) Drawings;
viii) Bill of Quantities and
ix) Any other document listed in the Contract Data as forming part of the
contract.
In witness whereof the parties thereto have caused this Agreement to be executed the day and year
first before written.
The Common Seal of
Was hereunto affixed in the presence of :
Signed, Sealed and Delivered by the said
In the presence of :
Binding Signature of Employer
Binding Signature of Contractor
(Attach Power of Attorney)