General Board Guidance on the arrangements for external examiners
General Board Guidance on the arrangements for external examiners
General Board Guidance on the arrangements for external examiners
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<str<strong>on</strong>g>Guidance</str<strong>on</strong>g> <strong>for</strong> Chairs of Examiners<br />
2. Guidelines <strong>on</strong> use of External Examiners in University examinati<strong>on</strong>s<br />
Duties and resp<strong>on</strong>sibilities of External Examiners<br />
Chairs of Examiners are asked to familiarise <strong>the</strong>mselves with Secti<strong>on</strong> 3 of this guidance.<br />
Attenti<strong>on</strong> is also drawn to <strong>the</strong> UK Quality Code <strong>for</strong> Higher Educati<strong>on</strong>, Chapter 7: External<br />
Examining.<br />
The duties outlined in Appendix A are c<strong>on</strong>sidered to be <strong>the</strong> minimum requirements <strong>for</strong> <strong>the</strong><br />
duties of a Moderating External Examiner and an External Examiner; a Faculty <str<strong>on</strong>g>Board</str<strong>on</strong>g> or<br />
comparable authority may choose to enhance <strong>the</strong> role with o<strong>the</strong>r duties and resp<strong>on</strong>sibilities<br />
and should clearly outline to <strong>the</strong> individual External Examiners where <strong>the</strong> duties have<br />
departed from <strong>the</strong> defined role.<br />
Reporting requirements <strong>for</strong> Moderating External Examiners and External Examiners<br />
To fulfil <strong>the</strong>ir duties, all External Examiners are required to submit a written report and<br />
coversheet at <strong>the</strong> c<strong>on</strong>clusi<strong>on</strong> of each examinati<strong>on</strong>. The “report coversheet” is provided to<br />
<strong>the</strong>m <strong>on</strong> appointment 1 .<br />
The report, al<strong>on</strong>g with <strong>the</strong> coversheet, will be submitted by <strong>the</strong> External Examiner to <strong>the</strong><br />
Vice-Chancellor: this will be <strong>for</strong>warded to ei<strong>the</strong>r <strong>the</strong> Secretary of <strong>the</strong> Faculty <str<strong>on</strong>g>Board</str<strong>on</strong>g> or <strong>the</strong><br />
Head of Department 2 associated with <strong>the</strong> examinati<strong>on</strong>, and an individual resp<strong>on</strong>se to each<br />
External Examiner is expected from <strong>the</strong>m. The Secretary of <strong>the</strong> Faculty <str<strong>on</strong>g>Board</str<strong>on</strong>g> or Head of<br />
Department is advised to c<strong>on</strong>sult with relevant bodies (including <strong>the</strong> Chair or <str<strong>on</strong>g>Board</str<strong>on</strong>g> of<br />
Examiners) be<strong>for</strong>e replying. Fur<strong>the</strong>r in<strong>for</strong>mati<strong>on</strong> about <strong>the</strong> University procedures <strong>for</strong> <strong>the</strong><br />
c<strong>on</strong>siderati<strong>on</strong> of External Examiners’ reports is provided as Appendix C, and <strong>on</strong> <strong>the</strong> website<br />
of Educati<strong>on</strong>al and Student Policy:<br />
http://www.admin.cam.ac.uk/offices/educati<strong>on</strong>/<strong>examiners</strong>/index.html<br />
Documentati<strong>on</strong> <strong>for</strong> External Examiners<br />
On appointment, all External Examiners will receive from Educati<strong>on</strong>al and Student Policy:<br />
• a letter of appointment with:<br />
• a link to Secti<strong>on</strong> 3 of this guidance, including <strong>the</strong> appendices (<str<strong>on</strong>g>Guidance</str<strong>on</strong>g> <strong>for</strong> External<br />
Examiners);<br />
• link to a report coversheet, to be returned with a written report<br />
(http://www.admin.cam.ac.uk/offices/educati<strong>on</strong>/<strong>examiners</strong>/eecoversheet.doc). Both<br />
report and report coversheet can be submitted by email at<br />
vc<strong>external</strong><strong>examiners</strong>@admin.cam.ac.uk;<br />
• in<strong>for</strong>mati<strong>on</strong> <strong>on</strong> fees and expenses.<br />
As Chair of Examiners, you are expected to send <strong>the</strong>m:<br />
1 Also available electr<strong>on</strong>ically at<br />
http://www.admin.cam.ac.uk/offices/educati<strong>on</strong>/<strong>examiners</strong>/<strong>external</strong>.html<br />
2 These can be submitted by email at vc<strong>external</strong><strong>examiners</strong>@admin.cam.ac.uk<br />
Last reviewed: 29/08/2013 Page 6 of 17 SD