Toxic Chemical Release Inventory Reporting Forms and Instructions

C. Instructions for Completing EPA Form R
Part I. Facility Identification
Information
Section 1. Reporting Year
This is the calendar year to which the reported information
applies, not the year in which you are submitting the report.
Information for the 2003 reporting year must be submitted on
or before July 1, 2004.
Section 2. Trade Secret Information
2.1 Are you claiming the EPCRA section 313 chemical
identified on page 2 a trade secret?
Answer this question only after you have completed the rest of
the report. The specific identity of the EPCRA section 313
chemical being reported in Part II, Section 1, may be
designated as a trade secret. If you are making a trade secret
claim, mark “yes” and proceed to Section 2.2. Only check
“yes” if you manufacture, process, or otherwise use the
EPCRA section 313 chemical whose identity is a trade secret.
(See page 2 of these instructions for specific information on
trade secrecy claims.) If you checked “no,” proceed to Section
3; do not answer Section 2.2.
3 Do not submit trade secret reports electronically or on
diskette.
2.2 If “yes” in 2.1, is this copy sanitized or unsanitized?
Answer this question only after you have completed the rest of
the report. Check “sanitized” if this copy of the report is the
public version that does not contain the EPCRA section 313
chemical identity but does contain a generic name in its place,
and you have claimed the EPCRA section 313 chemical
identity trade secret in Part I, Section 2.1. Otherwise, check
“unsanitized.”
Section 3. Certification
The certification statement must be signed by a senior official
with management responsibility for the person (or persons)
completing the form. A senior management official must
certify the accuracy and completeness of the information
reported on the form by signing and dating the certification
statement. Each report must contain an original signature. You
should print or type in the space provided the name and title of
the person who signs the statement. This certification statement
applies to all the information supplied on the form and should
be signed only after the form has been completed.
Section 4. Facility Identification
4.1 Facility Name, Location, and
TRI Facility Identification Number
Enter the full name that the facility presents to the public and its
customers in doing business (e.g., the name that appears on
invoices, signs, and other official business documents). Do not
use a nickname for the facility (e.g., Main Street Plant) unless
that is the legal name of the facility under which it does
business. Also enter the street address, mailing address, city,
county, state, and zip code in the space provided. Do not use a
post office box number as the street address. The street address
provided must be the location where the EPCRA section 313
chemicals are manufactured, processed, or otherwise used. If
your mailing address and street address are the same, you should
enter NA in the space for the mailing address.
If your facility is not in a county, put the name of your city,
district (for example, District of Columbia), or parish (if you are
in Louisiana) in the county block of the Form R and Form A as
well as in the county field of TRI-ME. “NA” or “None” are not
acceptable entries.
If you have submitted a Form R or Form A for previous
reporting years, a TRI Facility Identification Number has been
assigned to your facility. If you know your TRI Facility
Identification Number, you should complete Section 4. If you
do not know your TRI Facility Identification Number, you
should contact the EPCRA Call Center (see page 7). If your
facility has moved, do not enter your TRI Facility Identification
Number, enter “New Facility.” If you are filing a separate Form
R for each establishment at your facility, you should use the
same TRI Facility Identification Number for each establishment.
The TRI Facility Identification Number is established by the first
Form R submitted by a facility at a particular location. This
identification number is retained by the facility even if the
facility changes name, ownership, production processes, SIC
codes, etc. This identification number will stay with this
location. If a new facility moves to this location it should use
this TRI Facility Identification Number. Establishments of a
facility that report separately should use the TRI Facility
Identification Number of the facility.
You should enter “New Facility” in the space for the TRI
Facility Identification number if this is your first submission.
4.2 Full or Partial Facility Indication
EPCRA section 313 requires reports by “facilities,” which are
defined as “all buildings, equipment, structures, and other
stationary items which are located on a single site or on
contiguous or adjacent sites and which are owned or operated by
the same person (or by any person which controls, is controlled
Toxics Release Inventory Reporting Forms and Instructions 31