Exploring the Unknown: Selected Documents in ... - The Black Vault

508
Project Apollo: Americans to the Moon
will be drawn from appropriate Government personnel. Recommendations
for Board appointments are attached, (Enclosure No. 2) for approval by the
Associate Administrator. Committee appointments anticipated at this time are
also attached for information, (Enclosure No. 3).
REQUEST FOR PROPOSALS
The Source Evaluation Board will review the Request for Proposals, prior to the
release to the selected prospective contractors, to assure that the RFP is complete
in all details as to the technical, management and cost aspects and further, that
it will adequately serve the intended purposes. The Source Evaluation Board
shall be free to comment on and recommend any changes in the RFP considered
essential to meet all Project Apollo objectives.
[8]
PROPOSAL EVALUATION
The evaluation of proposals submitted by industry will be the primary responsibility
of the Source Evaluation Board. In these evaluations the Board will be free to
seek further information from bidders or to offer bidders the opportunity of
making further oral or written clarification of their submissions. In addition,
the Board should be authorized to establish additional sub-committee, work
groups or consulting relationships with other NASA employees or with other
Government consultants as required. Where desirable, members of the Source
Evaluation Board will be authorized to visit the facilities of bidders to acquaint
themselves at first hand with the personnel and facilities with which project work
would be carried out. The final product of the work of the Source Evaluation
Board will be a presentation of findings to the Administrator.
BIDDERS CONFERENCE
Twelve days after release of the RFP a principal contractors bidders conference
will be held at the Space Task Group, Langley Field, Virginia or such other
suitable location in this geographical area as considered appropriate, for a
detailed briefing on the proposed procurement. Contractors who are invited
will be limited to a maximum of 10 representatives each which limitation shall
include any subcontractor representatives. Attendance by contractors will be
limited to those companies invited to submit proposals.
CONTRACT COST DETERMINATION
In view of the significant nature of this procurement, specific attention, review,
and analysis will be given by STG in determining the reasonableness of costs
submitted by a contractor. To meet this objective, contractors will be required
to prepare comprehensive and extensive cost breakdowns for each category of
proposed contract performance. Each contractor will be required to furnish with
his proposal his procedures and techniques, as appropriate, for his accounting
system, which shall include but not necessarily be limited to; methods of costing
labor, material, burdens, etc., to each contract; cost estimation and reimbursement