SCMTD February 2004 Board of Directors Agendas - Santa Cruz ...

SANTA CRUZ METROPOLITAN TRANSIT DISTRICT
DATE: February 27, 2004
TO:
FROM:
SUBJECT:
Board of Directors
Tom Stickel, Manager of Fleet Maintenance
CONSIDERATION OF AWARD OF CONTRACT TO BROWN,
ARMSTRONG, PAULDEN, MCCOWN, STARBUCK, & KEETER
ACCOUNTANCY CORPORATION FOR FINANCIAL AUDIT AND TAX
SERVICES
I. RECOMMENDED ACTION
District staff is recommending that the Board of Directors authorize the General Manager
to execute a contract with Brown, Armstrong, Paulden, McCown, Starbuck & Keeter
Accountancy Corporation for financial audit and tax services for a total amount not to
exceed $ 37,700.
II.
SUMMARY OF ISSUES
• A competitive procurement was conducted to solicit proposals from qualified firms.
• Four firms submitted proposals for the District’s review.
• A three-member evaluation committee comprised of District staff reviewed and
evaluated the proposals.
• The evaluation committee is recommending that a contract be established with
Brown, Armstrong, Paulden, McCown, Starbuck & Keeter Accountancy Corporation
to provide financial audit and tax services for a total not to exceed amount of
$37,700.
III.
DISCUSSION
On December 19, 2003, District Request for Proposal, 03-11 was mailed to several accounting
and tax services firms and was legally advertised. On January 16, 2004, proposals were received
and opened from four firms. A three-member evaluation committee comprised of: Betsy Ross,
Manager of Finance; Marilyn Fenn, Assistant Manger of Finance; and Lloyd Longnecker,
District Buyer have reviewed and evaluated the proposals. A list and ranking of these firms are
provided in Attachment A.
The evaluation committee used the following criteria as contained in the Request for Proposals: