SCMTD February 2004 Board of Directors Agendas - Santa Cruz ...

SANTA CRUZ METROPOLITAN TRANSIT DISTRICT
DATE: February 27, 2004
TO:
FROM:
SUBJECT:
Board of Directors
Steve Paulson, Paratransit Administrator
CONSIDERATION OF SOLE SOURCE PROCUREMENT OF TRAPEZE
PASS SCHEDULING SOFTWARE, ASSOCIATED SUPPORT
EQUIPMENT AND TRAINING
I. RECOMMENDED ACTION
Staff recommends that the General Manager be authorized to purchase Trapeze PASS
scheduling software, associated support equipment, implementation services and training
from Trapeze Software Group, Incorporated at a cost of $81,990. Staff also recommends
that the General Manager be authorized to purchase an additional seven (7) licenses as
needed at a cost of $3,500 per concurrent user license.
II.
SUMMARY OF ISSUES
• Community Bridges, the Transit District’s ADA Paratransit contractor, currently uses
Trapeze PASS for trip reservations, scheduling, and dispatch functions.
• Community Bridges owns the current database, but the District owns the ADA
paratransit ridership data within it.
• The District has reserved the right, under the current contract, to access the
Contractor’s Trapeze PASS system at any time.
• To improve the ability of staff to monitor and analyze the functions of the Transit
District’s ParaCruz contractor, there is a need to purchase Trapeze PASS Software.
III.
DISCUSSION
Since 1998, the Transit District’s ADA Paratransit contractor (Community Bridges) has used the
Trapeze PASS (Paratransit Automated Scheduling Software) solution for client information, trip
reservations, schedule production and dispatching.
Trapeze PASS is a comprehensive scheduling and dispatching application, with the ability to
optimize vehicle use and passenger scheduling efficiency.
The actual cost of providing ADA paratransit service is directly related to ride productivity
(passengers per vehicle hour). For staff to verify that schedules are generated for optimum
productivity, there is a need for real-time access to scheduling information. To achieve that