SCMTD February 2004 Board of Directors Agendas - Santa Cruz ...

SANTA CRUZ METROPOLITAN TRANSIT DISTRICT
DATE: February 27, 2004
TO:
FROM:
SUBJECT:
Board of Directors
Tom Stickel, Manager of Fleet Maintenance
CONSIDERATION OF ONE-YEAR RENEWAL OF CONTRACTS WITH
VEHICLE MAINTENANCE PROGRAM, INC. FOR BUS FILTERS AND
TIFCO INDUSTRIES, INC. FOR FASTENERS AND TERMINALS
I. RECOMMENDED ACTION
District staff is recommending that the Board of Directors authorize the General Manager
to execute an amendment to the contracts with: Vehicle Maintenance Program, Inc. for bus
filters; and Tifco Industries, Inc. for fasteners and terminals, to extend the contracts for an
additional one-year period at the same terms, conditions and prices.
II.
SUMMARY OF ISSUES
• At its August 15, 1997 board meeting, the Board of Directors authorized the District’s
participation in the Regional Transit Coordinating Council (RTCC) cooperative
purchase agreements.
• The RTCC Procurement Committee has established two separate contracts for bus
filters, fasteners and terminals. The District is a participating agency with both of
these contracts.
• The RTCC Procurement Committee has negotiated with both contractors for one-year
contract extensions at the same terms, conditions and prices.
• District staff recommends that the Board of Directors authorize the General Manager
to extend the contracts with Vehicle Maintenance Program, Inc. for the purchase of
bus air, fuel and oil filters, and Tifco Industries, Inc. for the purchase of fasteners and
terminals for an additional one-year period.
III.
DISCUSSION
In order to obtain the best prices by combining annual quantities from several participating
transit agencies, the RTCC Procurement Committee actively participates in joint procurements
for commodities that are commonly used by RTCC member agencies.
On January 14, 2004, Golden Gate Bridge, Highway and Transit District (lead agency for both
contracts) exercised an option to extend both RTCC contracts for one additional year at the same
terms, conditions and prices. District staff recommends that the Board of Directors authorize the
General Manager to execute amendments to the contracts with Vehicle Maintenance Program,