SCMTD February 2004 Board of Directors Agendas - Santa Cruz ...

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BROWN ARMSTRONG PAULDEN MCCOWN STARBUCK & KEETER CfRTIfIfD PUBLIC ACCOUNTANT5 q L’- Main bffice-~ 4100 Irudun Ave., Me 300 Bakersfield, California 9309 T e l 66134~4971 f a x 661314.4997 e-mail: tarrinfo@barrcpa.com ‘Ip Chaffer Office SO Central Avenue Ihafter; California 93163 ’ Tel 661.7462145 fax 66~746~1218 I’ekr c. Bmll, cr.4 Bmn ii. .Armstro:ig, CP.4, VST Andrew J. Pa&en, Cr.4 Hawe! J hlcCown, CPA Steven R Starbuck, CPA .4lleen K. Keeter, Cl?4 Chris if. Thornburgh, CP.4 Lynn R. Krause, (2.4, ‘\lST Bradley hl. Ha&ins, CP.4 Eric H. Xin, CPA hlelinda A. McDanie!s, CPA Thomas M. Young, Cr.4 Amanda E. 1Vilson I Cl’4 ‘ Sharon Jones, CP.4, hlST Rosalva Flares, CPA Debbie A. Rapp, CPA Julie A. Auvil, CPA Connie M. Perez, CP.4 Patricia W. Welch, CF.4 hfatthew R. Gilligan, CPA Shawn M Canada!: Cr.4 Letter of Transmittal January 16,2004 Lloyd Longnecker District Administrative Office Santa Cruz Metropolitan Transit District 120 Du Bois Street Santa Cruz, CA 95060 Brown Armstrong Paulden McCown Starbuck & Keeter Accountancy Corporation (Brown Armstrong) is pleased to submit this proposal to perform financial and compliance audits of the Santa Cruz Metropolitan Transit District (the District) for the years ending June 30, 2004 through 2006. We believe our proposal exceeds the requirements outlined in your request for proposal. We fully understand the scope of work to be performed. We commit to perform and complete this work on or before the dates specified in your proposal. Your request for proposal identified two major sets of technical qualification and evaluation criteria to be met by the selected audit firm: (1) expertise and experience; and (2) audit approach. With respect to these criteria, we are uniquely qualified to perform the engagement. Brown Armstrong has the industry expertise, having audited large agencies such as yours as well as smaller city transit operations. Brown Armstrong is known as an expert in governmental accounting and auditing. We are recognized throughout California and have a strong regional presence from Central Contra Costa County to San Diego. We have successfully completed the past three annual audits of your District meeting all timelines and expectations. Of significance during the past three years, we assisted the District with the implementation of Governmental Accounting Standards Board (GASB), Statement Number 34. We provided this assistance and expertise at no additional cost to the District. We are recognized for our efforts to recruit and retain “the best and brightest” personnel. Personnel assigned to your engagement have previous transit experience. This will minimize the time your staff will have to allocate to the audit effort. M[MBfR of \ft Practice Iettion of the American lnrtitute of Certijied Public Actountontr 1
Mr. Lloyd Longnecker Santa Cruz Metropolitan Transit District January 16,2004 Finally, Brown Armstrong emphasizes direct “hands-on” involvement of the engagement partner. We employ an approach to auditing, which is top-down and risk-oriented based on proper planning and execution. This proposal is a firm and irrevocable offer for ninety - (90) days. Please contact me if I can clarify or expand on any item contained in this proposal. We are available for an oral presentation, if requested. We welcome the opportunity to provide you with the outstanding service you expect. Sincerely, BROWN ARMSTRONG PAULDEN McCOWN STARBUCK & KEETER ACCOUNTANCY CORPORATION By: Steven R. Starbuck, CPA 2
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SANTA CRUZ METROPOLITAN TRANSIT DIS
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Regular Board Meeting Agenda Februa
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Additions to the Agenda February 27
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Page 1 of 1 R. Paul Marcelin-Sampso
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February 5,2004 Board of Directors
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Minutes- Board of Directors January
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,- ‘ ,I I ;. _ ! !i + ” i ;z;:L
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Page 1 of the Ridership Report will
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Service Interruption Summary Report
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GOVERNMENT TORT CLAIM RECOMMENDED A
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Metro Accessible Services Transit F
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Note: This meeting is held at a loc
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MASTF Minutes January 15, 2004 Page
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those unable to attend the meeting.
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ecommendations as well as discussio
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Discussion of the reports from Mr.
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4) Mr. LeBlanc suggested that “Ju
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Discussion of this proposal conclud
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Ms. Barbour noted: MASTF Goals for
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MONTHLY REVENUE AND EXPENSE REPORT
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CONSOLIDATED OPERATING EXPENSE DECE
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MONTHLY REVENUE AND EXPENSE REPORT
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13. Employee incentive program expe
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April May June 12000 10000 8000 600
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METRO ParaCruz Eligibility Determin
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HIGHWAY 17 - DECEMBER 2003 December
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Board of Directors Page 2 • Stude
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UCSC Faculty / Staff Billable Trips
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Board of Directors Board Meeting of
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PROFESSIONAL SERVICES CONTRACT FOR
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5. COMPENSATION 5.01 Terms of Payme
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proposals, unless a longer time per
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PART II GENERAL INFORMATION FORM (T
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BUY AMERICA PROVISION (Only for Con
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CONTRACTOR DBE INFORMATION CONTRACT
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All accounting records are computer
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Mail or deliver to: Santa Cruz Metr
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PART IV GENERAL CONDITIONS TO THE C
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Contractor is not entitled to damag
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9. NO DISCRIMINATION In connection
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13.10.04 Contractor shall be solely
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PART V PROFESSIONAL SERVICES CONTRA
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District shall compensate Contracto
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PART VI FEDERAL TRANSIT ADMINISTRAT
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Contractor shall recognize mandator
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12.1 Policy It is the policy of the
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(b) "Records" means any item, colle
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(iii) a change in the officer(s), e
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An Offeror may seek FTA review of t
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. SANTA CRUZ METROPOLITAN TRANSIT D
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Peter C. Brown, CPA Burton H. Armst
Page 142 and 143: SANTA CRUZ METROPOLITAN TRANSIT DIS
Page 144 and 145: Statement of Net Assets A compariso
Page 152 and 153: NOTE 1 - OPERATIONS AND SUMMARY OF
Page 154 and 155: NOTE 1 - OPERATIONS AND SUMMARY OF
Page 156 and 157: NOTE 3 - RECEIVABLES Receivables at
Page 158 and 159: NOTE 6 - CAPITAL GRANTS The Distric
Page 160 and 161: NOTE 11 - DEFINED BENEFIT PENSION P
Page 162 and 163: NOTE 15 -TRANSPORTATION DEVELOPMENT
Page 168 and 169: Peter C. Brown, CPA Burton H. Armst
Page 176 and 177: Form990-EZ(2002) Santa Cruz Civic I
Page 178 and 179: Schedule A (Form 990 or 990-W) 2002
Page 180 and 181: Santa Cruz Civic Improvement Carp o
Page 182 and 183: Schedule A (Form 990 or 990-EZ) 200
Page 184 and 185: 2002 Federal Statements Client 7404
Page 186 and 187: Santa Cruz Civic I&rovement Corp 77
Page 188 and 189: c-s MAIL TO: Registry of Charitable
Page 190 and 191: BROWN ARMSTRONG PAULDEN McCOWN STAR
Page 194 and 195: j Santa Cruz Metropolitan Transit D
Page 196 and 197: Santa Cruz Metropolitan Transit Dis
Page 198 and 199: TECHNICAL AUDIT A.PPROACH e3kd [~~~
Page 210 and 211: TECHNICAL AUDIT A.PPROACH e3kd [~~~
Page 220 and 221: I Santa Cruz Metropolitan Transit D
Page 222 and 223: Resume of Steven R. Starbuck, CPA ,
Page 224 and 225: Resume of Thomas M. Young, CPA Audi
Page 226 and 227: Resume of Adriana C. Belt Staff Acc
Page 230 and 231: ‘&Vi ‘146 l#&llj; F e b 0 4 0 4
Page 232 and 233: Signed on _________________________
Page 234 and 235: Board of Directors Board Meeting of
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I Via Certified Mail & Facsimile (2
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Signed on _________________________
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Signed on _________________________
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Board of Directors Page 2 Call stop
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Statistical Summary \ , \ Total num
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ROUTE OPERATOR BUS # DATE CALLS MAD
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ACQUISITION AND RELOCATION ASSISTAN
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10. All payments due for land, impr
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Exhibit A 1. Surf City Produce 120
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A Attachment - I LI s >, 2 L r T :
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Highway 17/AMTFUK Weekday Southboun
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Board of Directors February 13, 200
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ATTACHMENT B Santa Cruz hIETR0 Hiph
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Board of Directors Page 2 One addit
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C. Paratransit Service Regular Para
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Board of Directors Page 2 2. direct
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Board of Directors Page 4 Blended (
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Board of Directors Page 6 V. ATTACH
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Board of Directors Page 8 4. Inform
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These costs represent an increase o
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, (...., SANTA CRUZ METROPOLITAN TR
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~~~~A SEASIDE COMPANY February 3,20
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Board of Directors Page 2 As part o
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. EXAMPLE #I METRO is currently inv
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Snnta Cruz Metropolitan Transit Dis
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FEE 17 2004 4:16PM HP LASERJET 3200
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Drafted for 9/26/03 Revised for 10/
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The term of membership of each Comm
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action on items not appearing on th
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Committee member, the Secretary/Gen
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Are You Aware Of Any Conflicts of I
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METRO NEEDS YOU!!! METRO IS FORMING
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POLICIES AND PROCEDURES FOR PROPERT
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HOW DOES AN APPRAISER DETERMINE THE
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Ordinarily, the owner is then permi
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CODE OF CIVIL PROCEDURE ARTICLE 6 (
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SOME GENERAL QUESTIONS How will I k
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the estimated cost of moving the pr
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2. must be unable to relocate witho
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ATTACHMENT A RANKING OF CONSTRUCTIO
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