SCMTD February 2004 Board of Directors Agendas - Santa Cruz ...

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SANTA CRUZ METROPOLITAN TRANSIT DISTRICT Request for Proposals (RFP) For Financial Audit and Tax Services District RFP NO. 03-11 Date Issued: December 19, 2003 Proposal Deadline: 5:00 P.M., January 16, 2004 Contents of this RFP I. Instructions to Offerors II. General Information Form III. Specifications for Financial Audit and Tax Services IV. General Conditions To The Contract V. Contract/Agreement VI. FTA Requirements for Non-Construction Contracts VII. Protest Procedures
PART I INSTRUCTIONS TO OFFERORS 1. GENERAL: These instructions form a part of the contract documents and shall have the same force as any other portion of the contract. Failure to comply may subject the proposal to immediate rejection. 2. OFFEROR RESPONSIBILITY: The District has made every attempt to provide all information needed by offerors for a thorough understanding of project terms, conditions, and requirements. It is expressly understood that it is the responsibility of offerors to examine and evaluate the work required under this RFP and the terms and conditions under which the work is performed. By submitting a proposal, Offeror represents that it has investigated and agrees to all terms and conditions of this RFP. 3. DELIVERY OF PROPOSALS TO THE DISTRICT: Proposals (1 original and 5 copies) must be delivered to the District Purchasing Office, 120 Dubois Street, Santa Cruz, California, 95060 on or before the deadline noted in the RFP. Any contract or purchase order entered into as a result of this RFP shall incorporate the RFP and the proposal submitted by successful offeror. In the event of conflict between the proposal and any other contract document, the other contract document shall prevail unless specified otherwise by the District. Telephone or electronic proposals will not be accepted. 4. LATE PROPOSALS: Proposals received after the date and time indicated herein shall not be accepted and shall be returned to the Offeror unopened. Requests for extensions of the proposal closing date or time will not be granted. Offerors mailing proposals should allow sufficient mail time to ensure timely receipt of their proposals before the deadline, as it is the offerors responsibility to ensure that proposals arrive before the closing time. 5. MULTIPLE PROPOSALS: An offeror may submit more than one proposal. At least one of the proposals shall be complete and comply with all requirements of this RFP. However, additional proposals may be in abbreviated form, using the same format, but providing only the information that differs in any way from the information contained in the master proposal. Master proposals and alternate proposals should be clearly labeled. 6. PARTIAL PROPOSALS: No partial proposals shall be accepted. 7. WITHDRAWAL OR MODIFICATION OF PROPOSALS: Proposals may not be modified after the time and date proposals are opened. Proposals may be withdrawn by Offeror before proposal opening upon written request of the official who is authorized to act on behalf of the Offeror. 8. CHANGES TO THE RFP RECOMMENDED BY OFFERORS: All requests for clarification or modification of the RFP shall be made in writing. Offerors are required to provide the value of each proposed modification and a brief explanation as to why the change is requested. Value shall be defined as the cost or savings to the District and the advantage to the District of the proposed change. 9. ADDENDA: Modifications to this RFP shall be made only by written addenda issued to all RFP holders of record. Verbal instructions, interpretations, and changes shall not serve as official expressions of the District, and shall not be binding. All cost adjustments or other changes resulting from said addenda shall be taken into consideration by offerors and included in their proposals. 10. OFFEROR'S PROPOSAL TO THE DISTRICT: Offerors are expected to thoroughly examine the scope of work and terms and conditions of the RFP. Offerors' terms, conditions, and prices shall constitute a firm offer to the District that cannot be withdrawn by the Offeror for ninety (90) calendar days after the closing date for I-1
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SANTA CRUZ METROPOLITAN TRANSIT DIS
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Regular Board Meeting Agenda Februa
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Additions to the Agenda February 27
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Page 1 of 1 R. Paul Marcelin-Sampso
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February 5,2004 Board of Directors
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Minutes- Board of Directors January
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Page 1 of the Ridership Report will
Page 50 and 51: Service Interruption Summary Report
Page 52 and 53: GOVERNMENT TORT CLAIM RECOMMENDED A
Page 54 and 55: Metro Accessible Services Transit F
Page 56 and 57: Note: This meeting is held at a loc
Page 58 and 59: MASTF Minutes January 15, 2004 Page
Page 60 and 61: those unable to attend the meeting.
Page 62 and 63: ecommendations as well as discussio
Page 64 and 65: Discussion of the reports from Mr.
Page 66 and 67: 4) Mr. LeBlanc suggested that “Ju
Page 68 and 69: Discussion of this proposal conclud
Page 70 and 71: Ms. Barbour noted: MASTF Goals for
Page 72 and 73: SANTA CRUZ METROPOLITAN TRANSIT DIS
Page 74 and 75: MONTHLY REVENUE AND EXPENSE REPORT
Page 76 and 77: CONSOLIDATED OPERATING EXPENSE DECE
Page 78 and 79: MONTHLY REVENUE AND EXPENSE REPORT
Page 80 and 81: 13. Employee incentive program expe
Page 84 and 85: April May June 12000 10000 8000 600
Page 86 and 87: METRO ParaCruz Eligibility Determin
Page 88 and 89: HIGHWAY 17 - DECEMBER 2003 December
Page 90 and 91: Board of Directors Page 2 • Stude
Page 92 and 93: UCSC Faculty / Staff Billable Trips
Page 94 and 95: Board of Directors Board Meeting of
Page 96 and 97: PROFESSIONAL SERVICES CONTRACT FOR
Page 98 and 99: 5. COMPENSATION 5.01 Terms of Payme
Page 102 and 103: proposals, unless a longer time per
Page 104 and 105: PART II GENERAL INFORMATION FORM (T
Page 106 and 107: BUY AMERICA PROVISION (Only for Con
Page 108 and 109: CONTRACTOR DBE INFORMATION CONTRACT
Page 110 and 111: All accounting records are computer
Page 112 and 113: Mail or deliver to: Santa Cruz Metr
Page 114 and 115: PART IV GENERAL CONDITIONS TO THE C
Page 116 and 117: Contractor is not entitled to damag
Page 118 and 119: 9. NO DISCRIMINATION In connection
Page 120 and 121: 13.10.04 Contractor shall be solely
Page 122 and 123: PART V PROFESSIONAL SERVICES CONTRA
Page 124 and 125: District shall compensate Contracto
Page 126 and 127: PART VI FEDERAL TRANSIT ADMINISTRAT
Page 128 and 129: Contractor shall recognize mandator
Page 130 and 131: 12.1 Policy It is the policy of the
Page 132 and 133: (b) "Records" means any item, colle
Page 134 and 135: (iii) a change in the officer(s), e
Page 136 and 137: An Offeror may seek FTA review of t
Page 138 and 139: . SANTA CRUZ METROPOLITAN TRANSIT D
Page 140 and 141: Peter C. Brown, CPA Burton H. Armst
Page 144 and 145: Statement of Net Assets A compariso
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NOTE 1 - OPERATIONS AND SUMMARY OF
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NOTE 1 - OPERATIONS AND SUMMARY OF
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NOTE 3 - RECEIVABLES Receivables at
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NOTE 6 - CAPITAL GRANTS The Distric
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NOTE 11 - DEFINED BENEFIT PENSION P
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NOTE 15 -TRANSPORTATION DEVELOPMENT
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Peter C. Brown, CPA Burton H. Armst
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Form990-EZ(2002) Santa Cruz Civic I
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Schedule A (Form 990 or 990-W) 2002
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Santa Cruz Civic Improvement Carp o
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Schedule A (Form 990 or 990-EZ) 200
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2002 Federal Statements Client 7404
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Santa Cruz Civic I&rovement Corp 77
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c-s MAIL TO: Registry of Charitable
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BROWN ARMSTRONG PAULDEN McCOWN STAR
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BROWN ARMSTRONG PAULDEN MCCOWN STAR
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j Santa Cruz Metropolitan Transit D
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Santa Cruz Metropolitan Transit Dis
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TECHNICAL AUDIT A.PPROACH e3kd [~~~
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TECHNICAL AUDIT A.PPROACH e3kd [~~~
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I Santa Cruz Metropolitan Transit D
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Resume of Steven R. Starbuck, CPA ,
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Resume of Thomas M. Young, CPA Audi
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Resume of Adriana C. Belt Staff Acc
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‘&Vi ‘146 l#&llj; F e b 0 4 0 4
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Signed on _________________________
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Board of Directors Board Meeting of
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Signed on _________________________
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Signed on _________________________
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Signed on _________________________
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I Via Certified Mail & Facsimile (2
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Signed on _________________________
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Signed on _________________________
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Board of Directors Page 2 Call stop
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Statistical Summary \ , \ Total num
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ROUTE OPERATOR BUS # DATE CALLS MAD
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ACQUISITION AND RELOCATION ASSISTAN
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10. All payments due for land, impr
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Exhibit A 1. Surf City Produce 120
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A Attachment - I LI s >, 2 L r T :
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Highway 17/AMTFUK Weekday Southboun
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Board of Directors February 13, 200
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ATTACHMENT B Santa Cruz hIETR0 Hiph
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Board of Directors Page 2 One addit
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C. Paratransit Service Regular Para
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Board of Directors Page 2 2. direct
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Board of Directors Page 4 Blended (
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Board of Directors Page 6 V. ATTACH
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Board of Directors Page 8 4. Inform
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These costs represent an increase o
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, (...., SANTA CRUZ METROPOLITAN TR
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~~~~A SEASIDE COMPANY February 3,20
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Board of Directors Page 2 As part o
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. EXAMPLE #I METRO is currently inv
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Snnta Cruz Metropolitan Transit Dis
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FEE 17 2004 4:16PM HP LASERJET 3200
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Drafted for 9/26/03 Revised for 10/
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The term of membership of each Comm
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action on items not appearing on th
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Committee member, the Secretary/Gen
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Are You Aware Of Any Conflicts of I
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METRO NEEDS YOU!!! METRO IS FORMING
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POLICIES AND PROCEDURES FOR PROPERT
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HOW DOES AN APPRAISER DETERMINE THE
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Ordinarily, the owner is then permi
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CODE OF CIVIL PROCEDURE ARTICLE 6 (
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SOME GENERAL QUESTIONS How will I k
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the estimated cost of moving the pr
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2. must be unable to relocate witho
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ATTACHMENT A RANKING OF CONSTRUCTIO
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